Purchase Ledger Assistant

Are you organised, analytical, and confident managing financial administration? We are looking for a Purchase Ledger Assistant to provide an effective and efficient accounting function at our busy HQ in Hanwell. In this vital role, you will support the finance team with a variety of purchase ledger, reconciliation, and vendor management tasks.

This is a varied and key position where you will work closely with the Financial Controller, Purchase Ledger Supervisor, and managers across our branches and departments. You will play an important part in maintaining accurate financial records and keeping our day-to-day accounts running smoothly.

Working Hours

• Monday to Friday: 9:00am – 5:00pm (with a 45-minute unpaid lunch break)

What We Offer You

• Competitive Salary based on your skills.
• 28 Days Holiday to rest and recharge.
• Life Assurance & Employee Assistance Programme (EAP) for your peace of mind.
• Discretionary Bonus scheme to reward your hard work.
• Cycle to Work Scheme for a healthier, greener commute.
• Long Service Awards because we value loyalty.

What We Are Looking For

• Technical Skills: Proficiency in Microsoft Excel is essential for reporting, with previous experience in accounting software (ideally Navision) highly valued.
• Organisation & Prioritisation: Able to manage accounts, handle aged creditors, and effectively manage priority suppliers.
• Communication: Confident liaising with staff, line/branch managers, other departments, and external vendors.
• Attention to Detail: High accuracy when processing invoices, handling BACS payment runs, and spotting differences during statements and goods-received reconciliation.
• Relationship Building: Professional and helpful when resolving vendor queries and dealing with intercompany accounts.

The Role at a Glance

This is a varied finance role covering a broad range of ledger responsibilities. Key duties include:

• Invoice Processing: Matching, checking, and processing invoices, including reconciling goods received notes (GRN) to invoices and purchase orders.
• Supplier Account Management: Setting up new supplier accounts, maintaining existing ledger details, and managing priority suppliers.
• Reconciliations: Conducting weekly and monthly supplier statement reconciliations and managing the aged creditor ledger.
• Payments: Checking and processing various BACS payment runs and sending out remittance advices.
• Query Resolution: Maintaining the invoice query report for monthly meetings and resolving vendor and branch queries.
• Intercompany Accounts: Dealing with intercompany account management and routine reconciliations.
• Reporting & Projects: Reporting on outstanding unused purchase orders and assisting with year-end auditing queries or ad-hoc analysis.
• Office Administration: Routine filing of paperwork on a payment-run basis.

All applicants must be eligible to live and work in the UK. Documented evidence will be required during the recruitment process.

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