Procurement & Project Administrator in Birmingham

Overview

Procurement & Project Administrator, Birmingham, c£30k. Manufacturer / Supplier of a Range of High-Quality Products to customers throughout the UK. The successful candidate will play a vital role in supporting both procurement and project coordination functions, ensuring efficient purchasing processes, accurate order management, and smooth project delivery. This role acts as a central link between suppliers, customers, and internal departments, maintaining strong communication and organisational oversight to support business operations.

Responsibilities

• Procurement & Supplier Management
  • Raise and process purchase orders for raw materials, outsourced services, consumables, operational supplies, and overhead expenditures.
  • Coordinate with internal departments to confirm purchasing requirements and align with project timelines.
  • Liaise with suppliers to confirm lead times, pricing, and product availability.
  • Maintain accurate procurement records including POs, invoices, delivery notes, and contracts.
  • Reconcile deliveries against POs, resolve discrepancies, and escalate where required.
  • Ensure all procurement activity complies with company policies, sustainability standards (FSC/PEFC), and H&S requirements.
  • Support supplier onboarding, documentation, and compliance.
  • Monitor purchasing needs using system data and historical consumption to forecast requirements.
  • Identify opportunities for cost savings, efficiency, or improved supplier performance.
• Project Coordination
  • Provide administrative support for major projects, including sales/work order processing and customer communication.
  • Update and maintain project timelines (Gantt charts).
  • Coordinate transport arrangements when required, including cover during the Transport Manager\’s absence.
  • Act as a key point of contact between internal teams, customers, and external contractors.
  • Ensure project deadlines are met, orders are accurate, and changes are communicated effectively.
• Cross-Departmental & Administrative Support
  • Act as a liaison between procurement, production, finance, and operations.
  • Support demand planning and forecasting by sharing purchasing and usage insights.
  • Provide general administrative support across procurement and operations functions.
• Continuous Improvement
  • Identify and implement continuous improvement opportunities in procurement processes to improve efficiency, accuracy, and cost-effectiveness.
  • Collaborate with the wider team to streamline workflows.

Key Skills & Expectations

• Health & Safety Compliance: Ensure full compliance with company H&S policies, maintain a safe work environment, report hazards or incidents immediately.
• Flexibility & Adaptability: Willingness to take on additional tasks or priorities as business needs evolve.
• Communication: Maintain clear, professional communication within team and with management.
• Continuous Improvement: Participate in training, suggest process improvements to increase efficiency.

Candidate Requirements

• Proven experience in procurement, purchasing, or supply chain administration within a manufacturing environment.
• Strong organisational skills and attention to detail.
• Excellent communication and negotiation skills.
• Proficient in Microsoft Office Suite (Excel, Word, Outlook).
• Experience with MRP/ ERP systems.
• Team player with a proactive and solution-oriented approach.
• Diploma in Business Administration, or a related field.

Additional Information

• 9.00am – 5.00pm Monday – Thursday / 9.00am – 4.00pm on Friday.
• One week per month 8.30am – 5.00pm Monday – Thursday / with the Friday off your day.
• 23 holiday days plus statuary.
• Pension 4% company contribution if matched by the employee.
• Ongoing personal training plan.
• Onsite parking in progress.
• To apply for this opportunity, you must be living in the United Kingdom with full leave to remain as sponsorship is not available now or in the future.