Team Lead, Facilities Officer

We are seeking a reliable and proactive Facilities Officer to lead our secondary school premises team. The successful candidate will take a leading role in maintaining a safe, secure, and well-presented school environment, overseeing site maintenance, health and safety compliance, security, and contractor supervision. Working closely with school leaders, the Facilities Officer will help ensure the smooth day-to-day operation of the site and support a positive learning environment for students, staff, and visitors. Previous premises, facilities, or site management experience is essential, ideally within an education setting. The role is 37 hours per week, all year round. Salary: Band D (£27,904 - £29,020 per annum).

Job Purpose

To supervise the SKA Premises team in relation to daily site maintenance, site security & safety, compliance, cleaning, porterage and general facilities matters. Responsible for the maintenance, upkeep, and security of the site, ensuring it is clean and in good repair in order to provide a good working and learning environment.

Key Responsibilities

• Supervision
  • Identify and ensure the SKA Premises team is trained in good estates management/maintenance and support them with their CPD.
  • Act as a role model to new/less experienced staff - explain the systems, processes and procedures so they can learn and build a knowledge base.
• Security and Safety
  • Maintain premises security such that key holding procedures are observed and that the premises remain as secure as is practically possible.
  • Respond to requests from the COO to accurately record all call outs, liaising with the security force and police as appropriate.
  • Make premises secure after break-ins.
  • Regularly test fire alarms, be familiar with the evacuation procedure for the premises and carry out evacuation drills.
  • Respond to any issues with the intruder alarm system, make appropriate decisions by communicating with the COO to fix the issue or call the contractor.
  • Carry out regular visual checks of the intruder system.
  • Ensure the safe storage of materials covered by the COSHH regulations.
  • Ensure stringent health and safety provision and adherence to safe working practice.
  • Operate, manage and control all tools, parts, and equipment within the Estates department. Order replacements and new items as appropriate.
  • Undertake porterage of stock, furniture and equipment as required.
  • Ensure the porterage of all deliveries and distribute to appropriate personnel where applicable.
• Site/Facilities Maintenance
  • Advise the COO and SKA staff on matters relating to energy control and conservation, implementing measures to prevent waste.
  • Ensure lights and other equipment are switched off as appropriate.
  • Report all structural, fabric, fixtures, furnishings and equipment defects to the appropriate person.
  • Undertake minor/simple repairs as required, e.g. minor plumbing, changing light bulbs, redecorating and fixing etc.
  • Undertake regular academy site premises inspections and identify and record repair maintenance requirements.
  • Organise and carry out various maintenance duties to ensure that the general upkeep and maintenance of the school site is satisfactory, as per the specific schedule for the school premises.
  • Liaise with external contractors and monitor their work ensuring it is carried out punctually and to the required standard.
  • Organise and carry out minor improvement work, e.g. erecting shelves, notice boards, bookshelves etc as agreed with the appropriate senior member of staff.
  • Monitor the cleanliness of the academy site liaising with the Estates Manager on a daily basis.
  • Perform emergency cleaning as required.
  • Undertake general cleaning duties within the premises and outside of the premises to ensure a safe and hygienic working environment is maintained.
  • Where required, carry out research on items required to fix issues that have been created around the Trust. Communicate to the Estates Manager the preferred solution.
  • Salto access system - update the door locks where they have been installed and ensure all doors operate correctly. Replace any parts as required.
  • Update the staff Salto cards so they operate correctly - add areas, delete areas.
  • Take the lead and initiative for fixing any electrical issues that are reported to the Estates Team. Diagnose the problem and communicate with the Estates Manager about the solutions - e.g., resolve the issue personally, or call contractor.
• Compliance
  • Undertake all weekly, monthly and annual statutory building compliance as required e.g., emergency lighting drain down, fire alarm testing etc.
  • Under the guidance of the COO take responsibility for the water compliance procedures and carry out the monthly temperature checks, weekly flushing, three monthly shower head de-scales and six monthly TMV checks and record appropriately.
  • Extraction filters and extraction motor belts - check every three months and then change every six months.
• First Aid & Injury Reporting
  • Co-ordinate, maintain and update SKA's first aid rota and ensure full first aid coverage across the site.
  • Update and ensure first aid posters are displayed across site.
  • Audit medical tracker and provide a report to the COO for H&S committee meetings on first aid incidents and near miss incidents.
  • Attend H&S committee meetings when and if required.
  • Liaise with HR and maintain first aiders list to ensure payment is made for being a registered first aider and organise training where necessary. This responsibility is also across SKPS & STG (our two local primary schools).
  • Report any RIDDOR to HSE and maintain records.
• Additional Responsibilities
  • Raise purchase requests where required and monitor building & repairs budget.
  • In conjunction with COO monitor cleaning contract.
  • Monitor estates stock e.g. paint, tools and other equipment and order where necessary.
  • In conjunction with COO ensure that H&S audit compliance is adhered to and actions completed.
  • Attend team meetings and staff meetings as required.
  • To maintain a 'knowledge bank' through written procedures to enable cover to be provided in the job holder's absence.
  • Maintain confidentiality inside and outside the workplace.
  • Understand and apply all academy and Trust policies.
  • Undertake any reasonable additional responsibilities requested at any time by the COO, Principal SKA and Senior Leadership teams.

We reserve the right to make an appointment before the closing date, so early applications are encouraged. The Skinners' Kent Academy Trust is an equal opportunities employer, committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. Successful applicants are subject to an enhanced Disclosure & Barring Service check and satisfactory employment references.