At a Glance
- Tasks: Manage office operations, payroll, and support a dynamic team in a growing business.
- Company: Join a vibrant company with a collaborative spirit and innovative founders.
- Benefits: Enjoy competitive pay, flexible working, and 28 days holiday pro rata.
- Other info: Opportunity for permanent role and professional growth in a supportive environment.
- Why this job: Gain hands-on experience and make a real impact while learning from the best.
- Qualifications: Strong organisational skills and confidence with numbers are essential.
The predicted salary is between 15 - 15 £ per hour.
12-month fixed-term contract (Maternity Cover)
Office Location: Molesey
Hours: Part-time, ideally 5 mornings per week
Salary: £13-£15 per hour
Start Date: July 2026
THE ROLE
They are looking for someone to cover maternity leave for their current Office Manager, with the opportunity for the role becoming permanent for the right person. You’ll be part of the operational backbone of the business, managing payroll preparation, supplier payments, HR processes, client aftercare, and the many day-to-day tasks that keep a busy team running smoothly. You’ll work directly with the two founders and across every part of the company. You’ll receive thorough training during your first few weeks, and have clear systems and processes to work from. What they require is someone who is able to work proactively within those systems, make clear concise judgement on tasks and take independent action when something needs to be done.
WHAT YOU’LL BE DOING
- Financial
- Processing supplier invoices through Dext and reconciling against purchase orders in Xero
- Managing weekly supplier payment runs (card, BACS via Tide, and payment portals)
- Chasing overdue client invoices and flagging anything over three weeks to management
- Uploading bank statements and receipts for quarterly VAT returns
- Liaising with our external bookkeeping team on outstanding items
- Payroll
- Preparing monthly payroll data – overtime, travel time, and personal expenses – from Xero Projects
- Building and submitting the payroll summary in ClickUp for director approval
- Entering approved hours into BrightPay and coordinating with our payroll accountant
- Managing Modulr batch payments once payroll is finalised and approved
- Handling TOIL tracking and communicating balances to the payroll team
- People
- Managing holiday requests end-to-end: ClickUp approval workflow, BrightPay entries, and Google Calendar
- Coordinating staff reviews – scheduling, subtask allocation, and ensuring managers and reviewees are prepared
- Supporting onboarding for new starters and maintaining employee records
- Office & Support Operations
- Day-to-day office upkeep: stationery, supplies, weekly shop, and keeping the space tidy and functional
- Managing vehicle admin reminders, fuel cards, tracker top-ups, and parking accounts
- Maintaining subscriptions and liaising with software providers as needed
- Supporting company client management: booking visits, drafting reports, and coordinating with the support engineer
- Helping plan team socials and company events
- Providing ad hoc support to the Directors as required
What We're Looking For
- Essential
- Highly organised, computer literate with strong attention to detail – this role involves use of various digital processes
- Confident handling numbers and financial information (invoices, supplier payments, payroll figures)
- Strong written and verbal communication – you’ll be liaising with clients, suppliers, and the team daily
- Proficient with Google Workspace; comfortable learning new cloud-based tools quickly
- Proactive and self-managing – able to prioritise a varied workload independently
- Beneficial
- Experience with Xero and/or Dext
- Familiarity with ClickUp, BrightPay, or Modulr
Benefits
- Company laptop and phone
- 28 days holiday pro rata (including bank holidays, your birthday off, and company Christmas bonus days)
- Private healthcare via Vitality (after probation) – includes dental and eyecare
- Hybrid working – flexible WFH days once you’re up to speed
- A role with real variety and direct exposure to how a growing business operates
- Genuine opportunity to become a permanent member of the team
Office & Operations Manager employer: Skillframe Limited
Join our dynamic team in Shepperton as a Part Time Warehouse Driver/Operative, where we prioritise employee well-being and growth. Enjoy a supportive work culture that values teamwork and offers benefits like a company pension, cycle to work scheme, and free on-site parking. With flexible hours and opportunities for additional responsibilities, this role is perfect for those seeking meaningful employment in a thriving environment.
StudySmarter Expert Advice🤫
We think this is how you could land Office & Operations Manager
✨Leverage Your Network
Tap into your existing network in corporate circles—friends, former colleagues, or even acquaintances from industry events. A temporary role often isn't widely advertised, so having someone inside a company like Skillframe Limited can give you the inside scoop or even a referral.
✨Stay Alert for Short-term Opportunities
Many corporate leadership roles are filled during peak business cycles or project launches. Keep your eyes peeled for announcements or staffing needs from companies like Skillframe Limited; they might be looking for temporary support during busy times.
✨Showcase Your Flexibility
In temporary roles, adaptability is key. When you're chatting with potential employers, emphasise your ability to quickly adjust to new challenges and demands. Highlight specific instances where you've successfully managed change or stepped into new projects on short notice.
✨Join Corporate Management Forums
Get involved in online corporate management forums or local business groups. Networking in these spaces can help you discover temporary opportunities as well as gather insights about industry trends. Plus, being active in these communities can help you establish yourself as a knowledgeable candidate when applying to places like Skillframe Limited.
We think you need these skills to ace Office & Operations Manager
Some tips for your application 🫡
Highlight Your Leadership Experience:For a role in corporate leadership management, it’s crucial to emphasise your past leadership experiences. Mention specific projects where you led teams or initiatives, detailing the outcomes and skills you developed. This shows that you understand what it takes to guide a team and deliver results.
Show Your Adaptability for Temporary Roles:Since this is a temporary position, employers will be looking for someone who can hit the ground running. In your cover letter, explain why you're interested in a temporary role at Skillframe Limited and how your previous experience equips you to adapt quickly to new challenges.
Include Relevant Certifications:If you have any certifications in project management, team leadership, or similar areas, definitely include them in your CV. These credentials can set you apart from other applicants, showing you’re not just qualified but also committed to your professional growth.
Tailor Your CV to the Company Culture:Take some time to research Skillframe Limited's values and leadership style. Adjust your CV language and examples to reflect their culture, demonstrating that you're not only a good fit for the job itself but for the organisation as a whole. This adds a personal touch that can really make your application stand out.
How to prepare for a job interview at Skillframe Limited
✨Show Off Your Leadership Stories
For a temporary role in corporate leadership management, we want to hear your stories! Think of specific examples where you’ve led teams or projects successfully, particularly under tight deadlines or challenging situations. This isn't just about what you did, but how your actions positively impacted the team or the business.
✨Be Ready for Situational Questions
Expect situational interview questions where you'll need to demonstrate your problem-solving and decision-making skills. Think of common scenarios in corporate settings, like managing a conflict or implementing a new strategy, and practice articulating your thought process and outcomes. This will help show off your ability to navigate corporate complexities.
✨Talk Strategy, Not Just Tasks
In a temporary leadership role, understanding the bigger picture is crucial. Brush up on strategic management principles and be prepared to discuss how you can quickly adapt and contribute to the company's objectives. Consider how you would initiate change or drive efficiency within a limited time frame—this will show that you're ready to hit the ground running!
✨Demonstrate Flexibility and Adaptability
Given the temporary nature of this position, we need to see how adaptable you are! Think of examples where you've had to adjust your leadership style or approach based on team dynamics or company culture. We want to know how you can blend in quickly while still making an impact during a short-term engagement.
