At a Glance
- Tasks: Manage document control systems for major healthcare construction projects.
- Company: Leading Tier 1 construction contractor with a focus on healthcare.
- Benefits: Competitive salary, flexible working, and long-term career development.
- Other info: Opportunity for professional growth in a dynamic environment.
- Why this job: Join a collaborative team and work on high-profile projects that make a difference.
- Qualifications: Experience in document control and knowledge of Viewpoint 4P and Aconex required.
The predicted salary is between 45000 - 55000 £ per year.
An excellent opportunity has arisen for an experienced Senior Document Controller to join a leading Tier 1 construction contractor delivering major healthcare projects within the Northern Home Counties region.
The successful candidate will initially support the setup, management and coordination of document control activities across two large-scale projects before transitioning to a primary focus on one major scheme. This role requires a highly organised individual with extensive experience managing Common Data Environments (CDEs), document workflows, and project information management processes on complex construction projects. Experience of both Viewpoint 4P and Aconex is essential.
Key Responsibilities- Establish, manage and maintain project document control systems in line with project and client requirements.
- Quality check document naming conventions prior to upload into the Common Data Environment (CDE).
- Coordinate all activities related to document control procedures, including technical documentation, drawings and commercial correspondence.
- Organise, manage and maintain project documentation in accordance with project and corporate numbering and naming conventions.
- Issue and receive controlled documentation, maintain document registers and track project deliverables.
- Produce electronic transmittals for project teams, clients, consultants and suppliers.
- Maintain accurate document registers, action trackers and distribution lists.
- Archive, retrieve and store documentation in accordance with company procedures and project requirements.
- Ensure all information complies with specified formats, templates and document control standards.
- Undertake regular quality checks and audits of document databases, identifying and correcting anomalies where required.
- Liaise with design consultants regarding CDE workflow issues and document management processes.
- Support consultants and subcontractors with training and guidance on document control systems.
- Work closely with the Design Lead to ensure the efficient operation of document management processes.
- Act as the primary point of contact for document management matters across the project team.
- Communicate document control issues and risks effectively to relevant stakeholders.
- Assist with coordination of document management policies, protocols and best practice across the project.
- Support the collection and management of as-built documentation from subcontractors.
- Assist in the compilation and coordination of Operation & Maintenance (O&M) manuals.
- Track engineering and supplier deliverables through to project completion and handover.
- Maintain hard copy document masters, project libraries and archive records.
- Carry out routine document management activities including document release, publishing, technical query handling, filing, scanning and copying.
- Liaise with external reprographics providers when required.
- Attend live construction sites to undertake progress photography and maintain photographic records.
- Produce regular progress and document control reports.
- Ensure project teams comply with document control and numbering procedures.
- Proven experience within a main contractor environment.
- Strong experience establishing and managing document control systems from project inception.
- Advanced working knowledge of Viewpoint 4P and Aconex.
- Experience managing multiple project allocations and competing priorities.
- Excellent organisational and workload management skills.
- Strong attention to detail and commitment to document accuracy.
- Ability to maintain clear and accurate records, registers and reports.
- Proficient in Microsoft Office applications including Word, Excel and Outlook.
- Experience using electronic document management systems and Common Data Environments.
- Strong communication and stakeholder management skills.
- Ability to work independently and as part of a wider project team.
- Fast and accurate data entry skills with the ability to retrieve and manage large volumes of information efficiently.
- Opportunity to work on major, high-profile healthcare construction projects.
- Long-term career development within a leading Tier 1 contractor environment.
- Collaborative and professional project team.
- Competitive salary package.
- Flexible working arrangements with occasional remote working available.
Locations
Senior Document Controller in Hampshire, Portsmouth employer: Skilled Careers
Join a leading Tier 1 construction contractor in Hertfordshire, where you will play a pivotal role in managing document control for major healthcare projects. Our collaborative work culture fosters professional growth and offers long-term career development opportunities, alongside a competitive salary and flexible working arrangements. Experience the satisfaction of contributing to high-profile projects while being part of a dedicated and skilled project team.
StudySmarter Expert Advice🤫
We think this is how you could land Senior Document Controller in Hampshire, Portsmouth
✨Join Construction Networks
Get yourself involved in local construction networks or industry events. They often have job boards, and networking can lead to unadvertised positions. Plus, it’s a great way to meet potential future colleagues!
✨Show Off Your Skills on Site
If you’ve done any hands-on work, whether it's through internships or personal projects, make sure you can showcase it. Consider volunteering for local construction projects or getting involved in community build days; it’s a solid way to demonstrate your skills and build connections.
✨Utilise Construction Job Sites
Don't just rely on the big job boards. Look at niche construction job sites—many companies prioritise these for full-time roles. Apply through these sites, but don’t forget to reach out directly to companies you admire, like Skilled Careers, to express your interest!
✨Tailor Your Application for Full-Time Roles
Make your application stand out by tailoring it specifically for full-time positions. Highlight how your previous projects align with the company's work. At StudySmarter, we encourage you to demonstrate your commitment and long-term interest in the industry when applying for roles like Senior Document Controller at Skilled Careers.
We think you need these skills to ace Senior Document Controller in Hampshire, Portsmouth
Some tips for your application 🫡
Showcase Your Relevant Experience:In the construction industry, it's essential to highlight any hands-on experience you have. Whether it’s past projects you've worked on or specific roles you've held, make sure your CV emphasises your practical skills and contributions to construction sites.
Include Certifications and Qualifications:Don’t forget to list any certifications relevant to construction, like CSCS cards or other safety qualifications. These can really set you apart from other candidates and show that you’re serious about health and safety on-site.
Tailor Your Cover Letter to Construction:When writing your cover letter for a construction role, focus on your problem-solving capabilities and teamwork. Construction relies heavily on collaboration, so mention how you’ve worked successfully with others to complete projects on time and within budget.
Adapt Your CV Format to the Field:Ensure your CV is clear and easy to read, with sections dedicated to skills such as project management, technical abilities, and site supervision. Construction roles often require a blend of technical know-how and soft skills, so make sure both are highlighted effectively.
How to prepare for a job interview at Skilled Careers
✨Brush Up on Technical Knowledge
For a construction role, it's crucial we have a solid grasp of industry standards, safety protocols, and specific tools used on-site. Make sure you're familiar with relevant regulations and can talk confidently about them, as these often come up in interviews.
✨Showcase Your Projects
Since this is a full-time position, be ready to discuss any previous construction projects you've worked on. Bring a portfolio or have detailed descriptions that highlight your role, the challenges you faced, and how you overcame them—this’ll show you’re not just book-smart but also practically savvy.
✨Understand the Team Dynamics
Construction is all about teamwork, so prepare to discuss how you interact with different stakeholders like architects, engineers, and contractors. Maybe think of examples from past experiences to illustrate your ability to communicate and collaborate effectively.
✨Prepare for On-the-Spot Problem Solving
Be ready for some practical questions or scenarios where you'll need to demonstrate your problem-solving skills. Interviewers might present you with a hypothetical construction issue to solve, so practice articulating your thought process clearly and logically—this could really set you apart!
