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- Tasks: Manage project documentation and ensure compliance for exciting building projects.
- Company: Leading independent design consultancy in Central London with a focus on quality.
- Benefits: Competitive salary, comprehensive benefits, and a supportive work environment.
- Why this job: Join a dynamic team working on high-profile projects that shape London's skyline.
- Qualifications: 2+ years as a Document Controller with strong DMS skills.
- Other info: Collaborative culture with opportunities for professional growth.
The predicted salary is between 34000 - 42000 £ per year.
Document Controller – £40 – 50k
Independent Building Services Consultancy | London
My client are a leading, owner-led independent design consultancy based in Central London, known for delivering high-profile and technically complex projects across the commercial, residential, and education sectors. They are seeking a meticulous and highly organised Document Controller to join their team and become the gatekeeper of our project documentation.
This is a critical, administrative role ensuring the integrity, accessibility, and compliance of all project information for our M&E, Sustainability, and Design teams.
Key Responsibilities
- Document Management System (DMS) Expertise: Manage and maintain the project Document Management System (e.g., Aconex, Viewpoint, SharePoint), ensuring accurate logging, storage, and retrieval of all revisions, drawings, specifications, and correspondence.
- Quality & Compliance: Ensure all incoming and outgoing documentation (electronic and hard copy) adheres strictly to the project-specific protocols, numbering conventions, and Quality Management System (QMS) procedures.
- Drawing Control: Process, issue, and distribute design drawings and technical submittals to internal design teams, clients, contractors, and external consultants, maintaining comprehensive transmittal records.
- Information Flow: Control the flow of information between all project stakeholders, managing deadlines for document submissions and approvals.
- Archiving: Oversee the final project close-out and archiving process, ensuring all documentation is complete and correctly filed for future reference.
- Team Support: Provide training and support to project teams on documentation control procedures and the efficient use of the DMS.
Candidate Profile
- Experience: Proven experience (2+ years) working as a Document Controller, ideally within an MEP consultancy, Architectural practice, or Main Contractor environment.
- Technical Skills: Highly proficient in using industry-standard Document Management Systems (DMS) and Microsoft Office Suite.
- Attention to Detail: Exceptional organisational skills with an uncompromising focus on accuracy and version control.
- Communication: Excellent written and verbal communication skills, able to clearly communicate documentation requirements and resolve compliance issues professionally.
- Qualifications: A relevant professional qualification or equivalent experience.
What We Offer
- The opportunity to work with award-winning architects on some of London’s most exciting and complex projects (e.g., high-rise commercial, major mixed-use schemes).
- A stable, owner-led business culture that prioritises quality and sustainable design.
- A collaborative and supportive London-based office environment.
- Competitive salary and comprehensive benefits package.
Document Controller employer: Skilled Careers
Contact Detail:
Skilled Careers Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Document Controller
✨Tip Number 1
Network like a pro! Get out there and connect with industry professionals on LinkedIn or at local events. You never know who might have the inside scoop on job openings or can refer you to their company.
✨Tip Number 2
Prepare for interviews by researching the company and its projects. Show them you’re genuinely interested in their work and how you can contribute as a Document Controller. Tailor your responses to highlight your experience with DMS and compliance.
✨Tip Number 3
Follow up after interviews! A quick thank-you email can go a long way in keeping you top of mind. Mention something specific from the interview to remind them why you’re a great fit for the role.
✨Tip Number 4
Don’t forget to apply through our website! We’ve got loads of opportunities that might be perfect for you. Plus, it shows you’re serious about joining our team and makes it easier for us to find your application.
We think you need these skills to ace Document Controller
Some tips for your application 🫡
Show Off Your DMS Skills: Make sure to highlight your experience with Document Management Systems like Aconex or SharePoint. We want to see how you've used these tools to keep things organised and efficient in your previous roles.
Be Meticulous with Details: Since attention to detail is key for a Document Controller, ensure your application is free from typos and errors. We appreciate candidates who take the time to double-check their work, just like we do with our documentation!
Communicate Clearly: Your written communication skills are crucial, so make your application clear and concise. Use straightforward language to explain your experience and how it relates to the role. We love candidates who can communicate effectively!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for this exciting opportunity with our team!
How to prepare for a job interview at Skilled Careers
✨Know Your DMS Inside Out
Make sure you’re well-versed in the Document Management Systems mentioned in the job description, like Aconex or SharePoint. Familiarise yourself with their features and functionalities so you can confidently discuss how you've used them in your previous roles.
✨Showcase Your Attention to Detail
Prepare examples that highlight your meticulous nature and organisational skills. Think of specific instances where your attention to detail made a difference in document control or compliance, as this is crucial for the role.
✨Communicate Clearly and Confidently
Practice articulating your thoughts clearly, especially when discussing documentation requirements or compliance issues. Good communication is key, so consider doing mock interviews with a friend to refine your delivery.
✨Understand the Project Lifecycle
Brush up on your knowledge of the project lifecycle, particularly in the MEP consultancy or architectural context. Being able to discuss how documentation fits into each phase will show your understanding of the role's importance.
