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- Tasks: Manage and update documentation for maintenance tasks in a dynamic construction environment.
- Company: Join Skanska, a leading global construction group committed to building a better society.
- Benefits: Enjoy flexible working, competitive salary, and opportunities for professional growth.
- Why this job: Be part of a team that delivers excellence and makes a real impact on projects.
- Qualifications: Strong numerical skills, experience with CAFM databases, and proficiency in Microsoft Excel.
- Other info: Diverse and inclusive workplace with excellent career development opportunities.
The predicted salary is between 36000 - 60000 £ per year.
Skanska, one of the world’s leading project development and construction groups, is an inclusive and responsible business that is helping to build a better society. Skanska Building Services is at the forefront of facilities management, trusted by clients to deliver excellence every time. One of our flagship contracts is with the Ministry of Defence at a major base near Watford – a complex, high‑profile environment where we provide a full range of hard, soft, and technical FM services.
We’re now seeking a Document Controller to join the planned and reactive maintenance team onsite – where you will be responsible for updating PPM and Reactive task trackers, including providing data analysis of tasks.
What You’ll do:
- Systematic processing of all paper, electronic records and documentation associated with Planned, Reactive and Small Works Change activities.
- Maintain and update the PPM and reactive records on the provided Information Management Systems, databases and CAFM system.
- Issue, receive, review, escalation and filing of all PPM and reactive task records.
- Undertaking the role of COSHH Editor for the delivery of COSHH management tasks for the Asset & Engineering (A&E) team.
- Ensure filing structures both electronic and paper are maintained to support contractual evidencing of compliance for key stakeholders and the client alike.
- Prepare data for trend analysis of PPM and reactive tasks including monthly dashboards to support performance monitoring and reporting.
- The provision of accurate reporting information to management in the following key areas; Asset & Engineering operational delivery, contractual reporting for Client and Skanska OU requirements.
- Develop and run reports for various data sets and management information (MI) derived from the CAFM and other IT platforms.
- Manage, maintain, review and elevate all technical/professional reports produced by our subcontractors supporting planned preventative maintenance (PPM) across the site estates.
What You’ll Bring To The Role:
- Advanced Numerical Skills (Mathematical, Logic, Statistics)
- Communication: providing documents and reports that are clear, precise and understandable when presenting Data
- Experience using CAFM Databases (e.g. Concept Evolution)
- Highly competent with Microsoft Excel and experience with O365 applications
- Problem solving/analysis: understanding of complex issues and problems and ability to form practical/pragmatic solutions.
This role requires a minimum level of security clearance and may also require a higher level of National Security Vetting. You should be aware that certain levels of clearance or specific projects and/or sites have UK residency requirements; and any dual or multiple nationalities must be declared. Any persons who do not fulfil these residency requirements may be unable to obtain the required level of clearance and would not be eligible to undertake this role.
Equal opportunities: We thrive through embracing differences, whether they be social backgrounds, ethnicity, disability, gender identity or expression, age, religion, sexual orientation and any other protected characteristic – we know that diversity opens a rich potential for new ways of thinking, helping us to build successful and high‑performing teams. We call it Naturally Skanska.
Flexible working: We welcome you to ask about flexibility at interview stage and we will explore what is possible for the role.
Reasonable adjustments: We would like you to perform at your best at every stage of our recruitment process. Please contact us using recruitment@skanska.co.uk or call 0330 105 2000 – Option 5 & 1, if you require any adjustments that would support you throughout your application.
More Information About The Role: Please note this is an advert for our job vacancy, and therefore may not be inclusive of all assigned duties, responsibilities, or aspects of the role described, and may be amended at any time at the sole discretion of Skanska. For a full role profile, please contact us: recruitment@skanska.co.uk
Closing date: The closing date for this vacancy may be subject to change any time at the sole discretion of the business. We are a 2024 Circle Back Initiative Employer – we commit to respond to every applicant.
Seniority level: Entry level
Employment type: Full‑time
Job function: Administrative
Industries: Construction
Administrative Document Controller - A&E in Northwood employer: Skanska
Contact Detail:
Skanska Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administrative Document Controller - A&E in Northwood
✨Tip Number 1
Network like a pro! Reach out to people in the industry, especially those who work at Skanska or similar companies. A friendly chat can open doors and give you insights that might just land you an interview.
✨Tip Number 2
Prepare for the interview by researching common questions for Document Controllers. Think about how your skills in data analysis and document management can shine through. We want you to show off your advanced numerical skills and problem-solving abilities!
✨Tip Number 3
Practice makes perfect! Do mock interviews with friends or family. This will help you get comfortable talking about your experience with CAFM databases and Microsoft Excel, which are key for this role.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, we’re all about embracing diversity, so let your unique background shine through in your application!
We think you need these skills to ace Administrative Document Controller - A&E in Northwood
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Administrative Document Controller role. Highlight your experience with CAFM databases and any relevant data analysis skills. We want to see how your background fits with what we do!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're passionate about this role and how your skills align with our needs. Keep it clear and concise, just like the reports you'll be preparing.
Show Off Your Numerical Skills: Since advanced numerical skills are key for this position, don’t shy away from showcasing your mathematical and analytical abilities in your application. We love seeing candidates who can tackle complex issues with ease!
Apply Through Our Website: We encourage you to apply through our website for the best chance of getting noticed. It’s the easiest way for us to keep track of your application and ensure it reaches the right people!
How to prepare for a job interview at Skanska
✨Know Your Documents
Familiarise yourself with the types of documents you'll be handling as a Document Controller. Understand the processes for updating PPM and reactive task trackers, and be ready to discuss how you would manage both electronic and paper records effectively.
✨Showcase Your Excel Skills
Since this role requires advanced skills in Microsoft Excel, prepare to demonstrate your proficiency. Bring examples of reports or dashboards you've created in the past, and be ready to explain how you used data analysis to support decision-making.
✨Communicate Clearly
Effective communication is key in this role. Practice explaining complex data in simple terms, as you'll need to provide clear and precise reports. Consider preparing a brief presentation on a past project where you successfully communicated data insights.
✨Understand Security Requirements
Be aware of the security clearance requirements for this position. Research what this entails and be prepared to discuss your eligibility. If you have any dual nationalities, be ready to address this openly during the interview.
