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- Tasks: Provide high-level administrative support to Senior Practice Attorneys and manage complex projects.
- Company: Join a leading law firm known for its collaborative and dynamic environment.
- Benefits: Enjoy competitive pay, professional development, and a supportive team culture.
- Why this job: Make a real impact while developing your skills in a fast-paced legal setting.
- Qualifications: Bachelor's degree preferred with two years of relevant experience.
- Other info: Opportunity for career growth and exposure to various practice areas.
The predicted salary is between 36000 - 60000 £ per year.
A front-line specialist providing concierge-style, high-level assistance to Senior Practice Attorneys and Business Services leads, which includes handling administrative tasks, travel arrangements, document management, business development, and other complex tasks and projects, while collaborating with other Firm departments and team members to ensure superior client service and project delivery assistance to the wider attorney team.
Includes (but is not limited to) the following essential functions:
- Administrative Tasks
- Performs assignments that are varied and complex in nature, often while under time critical deadlines.
- Assists with Department initiatives and special projects.
- Assures that all completed projects adhere to accepted professional standards.
- Assists with preparing materials for presentations and conferences.
- Develops project strategies to ensure efficient completion of tasks.
- Coordinates complex travel requests including, but not limited to, the procurement of visa-related materials and passport renewal applications.
- Acquires and deploys an understanding of all practice areas of the Firm along with knowledge of practice-specific tasks.
- Troubleshoots software and hardware being used by attorneys, in consultation with technology staff.
- Assists with document management and records retention for administrative files.
- Consults with the Firm's support departments and internal staff at all levels, verifying the accuracy of completed work.
- Coordinates and supports with other Firm offices, both domestic and international, as required.
- Enters attorneys' time records and submits attorneys' expense reports.
- Assists with attorneys' calendaring and scheduling requests.
- Assists with attorneys' administrative requests.
- Performs responsibilities of other support services when needed, including printing, scanning, duplicating, quality control, faxing, and hand-delivering packages.
- Organizes and facilitates conference and video calls.
- Answers, screens, places phone calls, and takes detailed messages.
- Monitors, assigns, and completes job requests received through the Supplemental Work Assistance Team service.
- Assists with processing and payment of vendor invoices.
- Opens, reads, and routes mail, as directed.
- Demonstrates strong interpersonal, written, and verbal communication skills to facilitate effective work relationships with others.
- Manages Firm resources responsibly.
- Complies with and understands Firm operations, policies, and procedures.
- Reliable physical presence in the office four days a week to perform administrative functions and support services, maintaining physical files, and client services.
- Performs other related duties, as assigned.
- Prepares engagement letters and new matter memos for new clients and matters.
- Assists with new-business conflicts process.
- Assists in promoting business development, entering contacts and business activities in InterAction and coordinating with Marketing department as required.
- Coordinates with Conference Services for internal and client meeting requests, including but not limited to audio-visual, catering services, and external vendors.
- Coordinates client-related business meals and maintains up-to-date knowledge of Firm- and attorney-preferred restaurants.
- Receives and interacts with incoming clients and visitors.
ESSENTIAL KNOWLEDGE, SKILLS, ABILITIES AND OTHER JOB-RELATED COMPETENCIES
- Ability to provide upper-margin customer service.
- Ability to synthesise information so as to prioritise and organise tasks.
- High proficiency with relevant Firm computer software programs such as Outlook, Excel (including, but not limited to, PivotTables, Filters, Conditional Formatting) and PowerPoint, with the ability to learn new software and operating systems.
- High level of professionalism.
- Flexibility and willingness to perform a wide range of tasks extending beyond routine expectations.
- Initiative and confidence to assume a high level of responsibility in a fast-paced environment.
- Ability to handle confidential/sensitive matters.
- Ability to read, interpret, convey and follow instructions.
- Excellent attention to detail; is neat and accurate.
- Ability to communicate effectively and maintain a calm and professional demeanour.
- Ability to work well independently, as well as effectively within a team.
- Ability to handle multiple projects, assignments and shifting responsibilities and deadlines.
- Ability to work well under pressure.
- Strong organisational skills.
- Flexibility to adjust hours and work the hours necessary to meet operating and business needs.
- Flexibility to travel as required.
- Ability to work in office.
EDUCATION AND EXPERIENCE
- Bachelor's Degree preferred.
- Minimum two years’ related experience in a law or professional services firm.
Administrative Project Coordinator employer: Skadden, Arps, Slate, Meagher & Flom LLP and Affiliates
Contact Detail:
Skadden, Arps, Slate, Meagher & Flom LLP and Affiliates Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administrative Project Coordinator
✨Tip Number 1
Network like a pro! Reach out to your connections in the legal field and let them know you're on the hunt for an Administrative Project Coordinator role. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the firm and its practice areas. Familiarise yourself with their recent projects and initiatives. This will help you tailor your responses and show that you're genuinely interested in contributing to their success.
✨Tip Number 3
Practice your communication skills! As an Administrative Project Coordinator, you'll need to demonstrate strong interpersonal abilities. Consider doing mock interviews with friends or using online resources to refine your pitch and ensure you come across as confident and professional.
✨Tip Number 4
Don't forget to apply through our website! We make it easy for you to find and apply for roles that suit your skills. Plus, it shows you're serious about joining our team and helps us keep track of your application.
We think you need these skills to ace Administrative Project Coordinator
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter for the Administrative Project Coordinator role. Highlight your relevant experience in handling complex tasks, managing documents, and providing top-notch client service. We want to see how you can bring your unique skills to our team!
Show Off Your Skills: Don’t forget to showcase your proficiency with software like Outlook and Excel. Mention any specific projects where you’ve used these tools effectively. We love seeing candidates who can demonstrate their tech-savviness and organisational skills!
Be Professional Yet Personable: While we appreciate professionalism, we also value a friendly approach. Use a tone that reflects your personality while maintaining a level of professionalism. Remember, this role is all about building relationships, so let your communication skills shine through!
Apply Through Our Website: We encourage you to submit your application directly through our website. It’s the best way for us to receive your details and ensures you’re considered for the role. Plus, it shows you’re keen on joining our team at StudySmarter!
How to prepare for a job interview at Skadden, Arps, Slate, Meagher & Flom LLP and Affiliates
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of an Administrative Project Coordinator. Familiarise yourself with the specific tasks mentioned in the job description, like document management and travel arrangements. This will help you demonstrate your knowledge and show that you're ready to hit the ground running.
✨Showcase Your Organisational Skills
Since this role requires juggling multiple tasks, be prepared to discuss how you manage your time and prioritise effectively. Bring examples from your past experiences where you successfully coordinated complex projects or handled tight deadlines. This will highlight your ability to thrive in a fast-paced environment.
✨Demonstrate Strong Communication Abilities
Effective communication is key in this position. Be ready to share instances where you've successfully interacted with clients or team members. Practice articulating your thoughts clearly and professionally, as this will reflect your interpersonal skills and ability to maintain a calm demeanour under pressure.
✨Prepare for Technical Questions
Given the need for proficiency in software like Outlook and Excel, brush up on your technical skills before the interview. Be ready to discuss your experience with these tools, and if possible, prepare to answer questions about how you've used them to improve efficiency in previous roles.
