At a Glance
- Tasks: Support the Operations team with admin tasks and ensure smooth operations.
- Company: Dynamic talent consultancy with a focus on growth and inclusivity.
- Benefits: Flexible work environment, professional development, and exposure to global organisations.
- Other info: Opportunity to work closely with experienced professionals and develop your career.
- Why this job: Join a vibrant team and make a real impact in recruitment operations.
- Qualifications: Experience in recruitment admin, strong organisational skills, and proficiency in Microsoft Office.
The predicted salary is between 30000 - 42000 £ per year.
Recruitment Administrative Assistant (Full-Time, Permanent)
Position: Recruitment Operations Assistant
Department: Operations
Reports to: Operations Manager
Location: Chancery Lane (London)
Type: Full-Time, Permanent
Start Date: ASAP
About the Role
We’re looking for a proactive and highly organised Administrative Assistant to join our team full-time. This is a permanent role, primarily based within the Operations department, providing direct support to the Operations Manager, Directors, Marketing and wider Recruitment consulting team. This is an excellent opportunity for someone who thrives in a dynamic environment, enjoys problem-solving, and takes pride in being the person who ensures everything runs smoothly behind the scenes.
Key Responsibilities
- Provide day-to-day administrative support to the Operations Manager and Director
- Be first line support for customer enquiries
- Manage diaries, coordinate meetings, and book appointments
- Prepare reports, documents, and correspondence
- Organise travel, events, and team logistics
- Maintain and update internal systems and electronic records
- Track tasks, deadlines, and project progress
- Act as a central point of contact within the Operations department
- Provide administrative support to the Marketing team, including creating and updating presentation materials using PowerPoint and Canva
- Support broader team admin and assist with cross-functional tasks when needed
About You
- Previous experience within the recruitment industry, working in a fast-paced commercial environment in an administrative or team support capacity.
- Able to demonstrate strong organisational skills and attention to detail
- Excellent communication skills — both written and verbal
- Customer-facing experience would be valued
- Ability to prioritise effectively, manage multiple tasks, work autonomously, and contribute to the development and refinement of operational processes and ways of working.
- Proficient in Microsoft Office, particularly Excel and PowerPoint; experience with Canva would be beneficial.
- Discreet, professional, and trustworthy with sensitive information
- A team player with a helpful and flexible approach
What We Offer
- A flexible, mature, and inclusive environment, where they will gain exposure to many different business areas within a growing talent consultancy
- Will work closely with experienced professionals, will have exposure to prominent global organisations, and will have the opportunity to make a significant impact to the business
- Professional and career development opportunities within a growing, internationally focused business
Recruiting Operations Administrator employer: SixteenFifty
Join a dynamic and inclusive team at our Chancery Lane office, where as a Recruitment Operations Administrator, you will play a vital role in ensuring smooth operations within a fast-paced recruitment environment. We offer a flexible work culture that promotes professional growth, allowing you to collaborate with experienced professionals and gain exposure to global organisations, making your contributions truly impactful.
StudySmarter Expert Advice🤫
We think this is how you could land Recruiting Operations Administrator
✨Tip Number 1
Network like a pro! Reach out to people in the recruitment industry on LinkedIn or at events. A friendly chat can lead to opportunities that aren’t even advertised yet.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. We want you to show how your skills align with their needs, so think about examples from your past experiences that highlight your organisational skills and attention to detail.
✨Tip Number 3
Don’t underestimate the power of follow-ups! After an interview, drop a quick thank-you email to express your appreciation. It keeps you fresh in their minds and shows your enthusiasm for the role.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you’re genuinely interested in joining our team.
We think you need these skills to ace Recruiting Operations Administrator
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the role of Recruitment Operations Administrator. Highlight your relevant experience in administrative support and recruitment, showcasing how your skills align with what we’re looking for.
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for our team. Mention specific experiences that demonstrate your organisational skills and ability to thrive in a dynamic environment.
Showcase Your Communication Skills:Since excellent communication is key for this role, make sure your written application reflects that. Keep your language clear and professional, and don’t forget to proofread for any typos or errors!
Apply Through Our Website:We encourage you to apply through our website for a smoother process. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates from our team.
How to prepare for a job interview at SixteenFifty
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Recruitment Operations Administrator. Familiarise yourself with the key tasks mentioned in the job description, like managing diaries and preparing reports. This will help you demonstrate your knowledge and show that you're genuinely interested in the role.
✨Show Off Your Organisational Skills
Since this role requires strong organisational skills, be prepared to discuss specific examples from your past experiences where you've successfully managed multiple tasks or projects. Think about times when you had to prioritise effectively and how you ensured everything ran smoothly.
✨Brush Up on Your Tech Skills
As proficiency in Microsoft Office, especially Excel and PowerPoint, is crucial, make sure you're comfortable using these tools. If you have experience with Canva, mention it! You might even want to prepare a quick presentation or report to showcase your skills during the interview.
✨Prepare for Customer-Facing Scenarios
Given that customer-facing experience is valued, think of situations where you've dealt with clients or customers. Be ready to share how you handled inquiries or resolved issues, as this will highlight your communication skills and ability to work under pressure.
