At a Glance
- Tasks: Support the Operations team with admin tasks, diary management, and customer enquiries.
- Company: Dynamic talent consultancy with a focus on growth and inclusivity.
- Benefits: Flexible work environment, professional development, and exposure to global organisations.
- Other info: Opportunity to work closely with experienced professionals and develop your career.
- Why this job: Join a vibrant team and make a real impact in recruitment operations.
- Qualifications: Experience in recruitment admin, strong organisational skills, and proficiency in Microsoft Office.
The predicted salary is between 30000 - 42000 £ per year.
We’re looking for a proactive and highly organised Administrative Assistant to join our team full-time. This is a permanent role, primarily based within the Operations department, providing direct support to the Operations Manager, Directors, Marketing and wider Recruitment consulting team. This is an excellent opportunity for someone who thrives in a dynamic environment, enjoys problem-solving, and takes pride in being the person who ensures everything runs smoothly behind the scenes.
Key Responsibilities
- Provide day-to-day administrative support to the Operations Manager and Director
- Be first line support for customer enquiries
- Manage diaries, coordinate meetings, and book appointments
- Prepare reports, documents, and correspondence
- Organise travel, events, and team logistics
- Maintain and update internal systems and electronic records
- Track tasks, deadlines, and project progress
- Act as a central point of contact within the Operations department
- Provide administrative support to the Marketing team, including creating and updating presentation materials using PowerPoint and Canva
- Support broader team admin and assist with cross-functional tasks when needed
About You
- Previous experience within the recruitment industry, working in a fast-paced commercial environment in an administrative or team support capacity.
- Able to demonstrate strong organisational skills and attention to detail
- Excellent communication skills — both written and verbal
- Customer-facing experience would be valued
- Ability to prioritise effectively, manage multiple tasks, work autonomously, and contribute to the development and refinement of operational processes and ways of working.
- Proficient in Microsoft Office, particularly Excel and PowerPoint; experience with Canva would be beneficial.
- Discreet, professional, and trustworthy with sensitive information
- A team player with a helpful and flexible approach
What We Offer
- A flexible, mature, and inclusive environment, where they will gain exposure to many different business areas within a growing talent consultancy
- Will work closely with experienced professionals, will have exposure to prominent global organisations, and will have the opportunity to make a significant impact to the business
- Professional and career development opportunities within a growing, internationally focused business
Recruiting Operations Administrator in London employer: SixteenFifty
Join a dynamic and inclusive team at our Chancery Lane office, where as a Recruitment Operations Administrator, you will play a vital role in ensuring smooth operations within a fast-paced recruitment environment. We offer a flexible work culture that promotes professional growth, allowing you to collaborate with experienced professionals and gain exposure to global organisations, making your contributions truly impactful.
StudySmarter Expert Advice🤫
We think this is how you could land Recruiting Operations Administrator in London
✨Tip Number 1
Network like a pro! Reach out to people in the recruitment industry on LinkedIn or at events. A friendly chat can lead to opportunities that aren’t even advertised yet.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. We want you to show how your skills align with their needs, so think about examples from your past experiences that highlight your organisational skills and problem-solving abilities.
✨Tip Number 3
Don’t underestimate the power of follow-ups! After an interview, drop a quick thank-you email to express your appreciation. It keeps you fresh in their minds and shows your enthusiasm for the role.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you’re genuinely interested in joining our team.
We think you need these skills to ace Recruiting Operations Administrator in London
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the role of Recruitment Operations Administrator. Highlight your relevant experience in administrative support and recruitment, and don’t forget to showcase your organisational skills and attention to detail!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for our team. Mention specific experiences that relate to the job description and show us your enthusiasm for the role.
Showcase Your Skills:We want to see your skills in action! If you have experience with Microsoft Office, especially Excel and PowerPoint, or tools like Canva, make sure to mention these. Give examples of how you've used these tools in previous roles.
Apply Through Our Website:Don’t forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows us you’re keen on joining our team at StudySmarter!
How to prepare for a job interview at SixteenFifty
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Recruitment Operations Administrator. Familiarise yourself with the key tasks mentioned in the job description, like managing diaries and preparing reports. This will help you demonstrate your knowledge and show that you're genuinely interested in the role.
✨Show Off Your Organisational Skills
Since this role requires strong organisational skills, be ready to share examples from your past experiences where you successfully managed multiple tasks or projects. Think about specific situations where your attention to detail made a difference, and be prepared to discuss them during the interview.
✨Brush Up on Your Tech Skills
As proficiency in Microsoft Office, especially Excel and PowerPoint, is crucial for this position, make sure you're comfortable using these tools. Consider preparing a few examples of how you've used them in previous roles, and if you have experience with Canva, mention that too!
✨Prepare Questions to Ask
Interviews are a two-way street, so come prepared with thoughtful questions about the company culture, team dynamics, and growth opportunities. This not only shows your interest but also helps you determine if the company is the right fit for you.
