At a Glance
- Tasks: Support our office and project team with administrative tasks and client relations.
- Company: Join Sivers Photonics, a leader in advanced semiconductor laser devices for cutting-edge tech.
- Benefits: Enjoy a dynamic work environment with opportunities for growth and skill development.
- Other info: We value diversity and encourage applications from all backgrounds.
- Why this job: Be part of a team driving innovation in AI and optical communications while enhancing your career.
- Qualifications: 1+ year in business administration; strong IT skills and excellent communication required.
The predicted salary is between 30000 - 42000 £ per year.
Sivers Photonics (a subsidiary of Sivers Semiconductors AB) is the world’s most advanced supplier of customised III-V compound semiconductor laser devices, which are critical to high-growth optical communications and optical sensing markets. Our photonic laser devices are enabling next-generation applications, including artificial intelligence, data-centres and ethernet.
We are a key strategic supplier to many Fortune 100 and Silicon Valley customers and collaborate with leading academic institutions and industry research centres worldwide. From our UK-based foundry near Glasgow, Scotland, we provide end-to-end design, manufacture and qualification for early-phase prototypes and high-volume production, supporting up to 100mm wafer sizes on InP, GaAs, GaSb and GaN substrates. Our team of over 80 staff are working across roles in R&D, wafer fabrication and backend assembly & test, as well as in various commercial roles.
We have a fantastic opportunity for an enthusiastic individual with a demonstrable work ethic who has previous experience within an administrative role to join our Team. The successful candidate will be an energetic, hardworking and dynamic individual who is keen to continue to learn new skills, can show initiative and strong attention to detail. It would also be preferable that you are familiar with using Microsoft Office packages. You will also have good written English as well as strong verbal communication and interpersonal skills.
Responsibilities- Provide administrative support to our office and our project team.
- Schedule meetings for the SLT, set reminders and request meeting material.
- Assist by welcoming all clients, visitors and acting as host to create excellent relationships.
- Manage boardroom and boardroom bookings where necessary.
- Manage our conference/exhibitions by planning, booking, sourcing of promotional items, shipping, travel and registration within budget.
- General office management – telephone contract, company vehicles, logistics, supplies, catering, replenishing stationery, ensuring best value and service.
- Publish key dates in respect of submission deadlines; delivery dates, travel etc via ‘corporate calendar’. Provide detailed itinerary.
- Liaising with external suppliers, ensuring service levels are maintained.
- Assist with project administration tasks, including scheduling project meetings, taking meeting minutes, updating milestone schedules and compiling basic reports.
- Extensive experience in multi-tasking.
- Demonstrable experience in C Suite support and corporate governance.
- Excellent written and verbal communication skills.
- Organised, agile and flexible approach with an understanding and successful application of how to prioritise, plan and deliver on key work activities without close supervision, demonstrating the ability to work on a series of unrelated problems simultaneously.
- Understanding and successful application of strong IT skills, including use of the MS Office suite and the ability to learn new programs quickly.
- Minimum 1 year’s experience in a Business Administrative role.
- Project management experience would be an advantage.
- Team player – open and supportive to others.
- Highly organised and conscientious.
- Willing to challenge and comfortable being challenged.
- Flexible approach to changing workloads and time demands.
- Results orientated with a focus on quality and on-time delivery.
- Be an ambassador for Sivers Photonics at all times – upholding company standards, taking ownership of workload and any issues and being a role model for other members of the team.
Should you meet the qualifications for this role and are interested in joining our team, please submit your resume and cover letter for consideration to careers@sivers-photonics.com. We are committed to equality of opportunity for all staff and applications from individuals are encouraged regardless of age, disability, sex, gender reassignment, sexual orientation, pregnancy and maternity, race, religion or belief and marriage and civil partnerships.
Reporting To: HR Manager
We look forward to hearing from you!
Office Support Administrator employer: Sivers Semiconductors UK
Sivers Photonics is an exceptional employer, offering a dynamic work environment where innovation meets collaboration. Located near Glasgow, Scotland, our team thrives on a culture of continuous learning and professional growth, supported by comprehensive training and development opportunities. With a commitment to equality and a focus on employee well-being, we provide a rewarding workplace that empowers individuals to excel in their roles while contributing to cutting-edge advancements in photonic technology.
StudySmarter Expert Advice🤫
We think this is how you could land Office Support Administrator
✨Tip Number 1
Familiarise yourself with Sivers Photonics and their products. Understanding the company's role in the optical communications and sensing markets will help you demonstrate your enthusiasm and knowledge during any discussions.
✨Tip Number 2
Highlight your organisational skills by preparing examples of how you've successfully managed multiple tasks or projects in previous roles. This will show that you can handle the dynamic environment at Sivers.
✨Tip Number 3
Practice your verbal communication skills, as you'll need to interact with various stakeholders. Being able to articulate your thoughts clearly will be crucial when liaising with clients and team members.
✨Tip Number 4
Demonstrate your adaptability by sharing experiences where you've successfully navigated changing workloads or priorities. This will align well with the flexible approach they value in candidates.
We think you need these skills to ace Office Support Administrator
Some tips for your application 🫡
Tailor Your CV:Make sure your CV highlights relevant experience in administrative roles, particularly any C Suite support or project management experience. Use keywords from the job description to demonstrate your fit for the role.
Craft a Compelling Cover Letter:In your cover letter, express your enthusiasm for the position and the company. Mention specific skills that align with the responsibilities listed, such as your ability to manage schedules, liaise with suppliers, and maintain excellent communication.
Showcase Your IT Skills:Since familiarity with Microsoft Office is preferred, mention any specific software you are proficient in. If you have experience with other IT tools or project management software, include that as well to strengthen your application.
Proofread Your Application:Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. Strong written English is essential for this role, so ensure your application reflects your attention to detail.
How to prepare for a job interview at Sivers Semiconductors UK
✨Show Your Organisational Skills
As an Office Support Administrator, being organised is key. Prepare examples of how you've successfully managed multiple tasks or projects in the past. This will demonstrate your ability to handle the diverse responsibilities outlined in the job description.
✨Familiarise Yourself with Microsoft Office
Since familiarity with Microsoft Office packages is preferred, brush up on your skills before the interview. Be ready to discuss specific tools you’ve used and how they helped you in previous roles, especially in administrative tasks.
✨Prepare for C Suite Support Questions
Given the emphasis on supporting C Suite executives, think about your experiences in this area. Be prepared to share how you’ve effectively communicated and coordinated with senior management, showcasing your understanding of corporate governance.
✨Demonstrate Your Team Player Attitude
The role requires a collaborative spirit. Think of examples where you’ve worked well in a team, supported colleagues, or contributed to a positive work environment. This will highlight your personal fit within their team-oriented culture.
