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- Tasks: Coordinate operations across multiple companies and ensure everything runs smoothly.
- Company: Join a dynamic team at a fast-paced SME with growth opportunities.
- Benefits: Competitive salary of £40k plus bonuses, with high visibility and responsibility.
- Why this job: Take ownership and make a real impact in a central role.
- Qualifications: Strong organisational skills, proactive attitude, and experience in fast-paced environments.
- Other info: Perfect for those who thrive on detail and enjoy juggling tasks.
The predicted salary is between 40000 - 45000 £ per year.
We’re looking for a highly organised, proactive operator to take ownership of coordination across multiple companies and workstreams. This is not an admin role. This role sits at the centre of the business — ensuring operations, invoicing, suppliers, banking, and reporting all run smoothly and nothing gets missed.
What you’ll be doing:- Managing and tracking multiple operational workstreams across the companies
- Acting as the central point of coordination between operations, suppliers, and external partners
- Owning day-to-day invoicing flow (raising, checking, sending, and filing)
- Coordinating supplier invoices, payments, and system inputs
- Maintaining key trackers (transport, stock, invoicing, reporting)
- Supporting banking processes including payment runs, reconciliations, and funding interactions
- Liaising with banks, insurers, auditors, and third parties when required
- Supporting monthly, quarterly, and year-end processes (coordination, not accounting)
- Chasing actions and ensuring deadlines are met across all areas
- Identifying issues early and driving them through to resolution
- Highly organised with strong attention to detail
- Proactive — you don’t wait, you chase and close things out
- Comfortable handling a high volume of daily activity alongside longer-term tasks
- Strong communicator across teams and external partners
- Confident with Excel and systems (Sage experience helpful but not essential)
- Experience in manufacturing, logistics, or a fast-paced SME environment preferred
- £40k base + up to £5k bonus
- High level of responsibility and visibility
- Opportunity to grow into a broader operations/office management role
- Someone who is comfortable with detail and volume
- Someone who can juggle daily tasks while keeping control of bigger processes
- Someone who takes responsibility for follow-up — not just task completion
If you thrive on ownership, pace, and execution, send your CV to janis.freibergs@sivagroup.co.uk
Business Operations Coordinator in Southampton employer: Siva Group
Contact Detail:
Siva Group Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Business Operations Coordinator in Southampton
✨Tip Number 1
Network like a pro! Reach out to people in your industry on LinkedIn or at events. A friendly chat can lead to opportunities that aren’t even advertised yet.
✨Tip Number 2
Prepare for interviews by researching the company and role. Know their values and how you can contribute. This shows you’re not just another candidate, but someone who genuinely cares.
✨Tip Number 3
Practice your pitch! Be ready to explain how your skills match the job description. Highlight your organisational skills and proactive nature — they’re looking for someone who gets things done!
✨Tip Number 4
Don’t forget to follow up after interviews! A quick thank-you email can keep you top of mind and show your enthusiasm for the role. Plus, it’s a great way to reiterate your fit for the position.
We think you need these skills to ace Business Operations Coordinator in Southampton
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experiences that match the job description. Highlight your organisational skills and any relevant experience in operations or logistics to show us you’re the right fit!
Show Your Proactivity: In your application, give examples of how you've taken ownership in previous roles. We want to see that you don’t just wait for things to happen; you chase them down and get things done!
Be Clear and Concise: When writing your application, keep it straightforward. Use bullet points where possible to make it easy for us to see your key achievements and skills at a glance.
Apply Through Our Website: While emailing your CV is great, we encourage you to apply through our website as well. It helps us keep track of applications better and ensures you don’t miss out on any updates!
How to prepare for a job interview at Siva Group
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the Business Operations Coordinator role. Familiarise yourself with the key responsibilities like managing operational workstreams and liaising with suppliers. This will help you demonstrate your knowledge and show that you're genuinely interested in the position.
✨Showcase Your Organisational Skills
Since this role requires a high level of organisation, prepare examples from your past experiences where you've successfully managed multiple tasks or projects. Be ready to discuss how you prioritised tasks and ensured nothing fell through the cracks.
✨Communicate Clearly and Confidently
Strong communication is key for this position. Practice articulating your thoughts clearly and confidently. You might be asked about how you handle communication with external partners, so have some examples ready that highlight your ability to coordinate effectively.
✨Demonstrate Proactivity
The job description emphasises being proactive. Think of instances where you took the initiative to solve problems or improve processes. During the interview, share these stories to illustrate your proactive nature and how it aligns with the company's needs.