At a Glance
- Tasks: Manage project documentation and support teams with training and compliance.
- Company: Join a family-owned construction company known for trust and excellence.
- Benefits: Competitive salary, 26 days leave, pension, and unlimited learning opportunities.
- Other info: Great career growth potential and a commitment to equal opportunities.
- Why this job: Be part of a dynamic team driving change in the construction industry.
- Qualifications: Experience with data management and strong communication skills required.
The predicted salary is between 50000 - 65000 £ per year.
Overview
John Sisk & Son have been building excellence as a family-owned international construction company by offering trust, certainty and value to our clients whilst being at the heart of change .
The Document Controller (DC) is responsible for managing the project Document Management System and Digital Field Tool, implementing the Information Management (IM) strategy, and providing training and support to project teams and end users.
The DC ensures that all documentation is received, classified, verified, and distributed in accordance with the company’s Digital Project Delivery (DPD) procedures and ISO 19650 / BS 1192 / PAS 1192 standards.
Responsibilities
- Document Management
- Validate, check, and curate all incoming and outgoing project documentation, ensuring proper receipt, classification, verification, registration, distribution, and retrieval.
- Establish and maintain central site files, uncontrolled drawings, registers, and collate Operation & Maintenance, Health & Safety, Quality, Environmental, and BCAR files.
- Configure and implement change control processes within the CDE.
- Prepare and configure distribution matrices, status reports, and workflows for sample submissions, TQs, RFIs, and other reportable data in compliance with project requirements.
- Attend project meetings to engage with the project team and stakeholders on documentation and IM matters.
- Continuous Improvement
- Identify opportunities for improvement, reduction of waste, and mitigation of risks related to document management and information workflows.
- Cover duties of other Document Controllers when required, e. g., during holidays or sickness.
- Support the ISM in maintaining compliance with company-wide DPD procedures and standards.
- Training & Support
- Host training sessions for new users of VFP and FV, either individually or in groups.
- Act as the main point of contact for support and coaching of project users, including client teams, design teams, subcontractors, and supply chain partners.
- Assist in developing project file naming protocols and workflows with guidance from the Information Systems Manager (ISM).
- Continuously provide guidance to project teams to ensure strict adherence to DPD protocols.
Experience
Essential
- Experience working on projects with large volumes of data and information from multiple sources.
- Ability to communicate effectively with, and educate, all stakeholders on DPD protocols.
- Experience dealing with multidisciplinary design teams, client teams, subcontractors, and supply chain partners.
- Ability and willingness to train and mentor others.
- Knowledge of file naming conventions and standards
- Organisational, prioritisation, multitasking, and time management skills.
- Analytical thinker, diligent, and self-motivated.
- Excellent document preparation, formatting, and troubleshooting skills.
Desirable
- Interest in project delivery processes, project administration, and the wider construction industry.
Qualifications
Essential
- Advanced user of Microsoft Office suite.
- Understanding of ISO 19650, BS 1192, and PAS 1192 standards.
- Advanced user of VFP, FV, or similar CDE / DFT platforms.
Desirable
- Experience in configuring and managing systems in compliance with ISO 19650.
- Advanced user of Field View (FV) or similar digital field tools.
- Additional Information
- Competitive salary
- 26 days annual leave
- Pension and benefits
- Unlimited learning and development opportunities
- Much more
- Our People and Recruitment Commitment
At Sisk Group our people are at the heart of our success. We offer the chance to work with purpose, build a career with no limits and be part of a great team.
All vacancies are managed directly by our Internal Recruitment Team.
Unsolicited contact or speculative CVs from unapproved agencies will not be accepted and no introductory fees will apply.
We are an equal opportunities employer.
We welcome applications from all qualified candidates regardless of gender, race, ethnicity, disability, age, sexual orientation, religion or any other protected characteristic.
Reasonable adjustments are available during the recruitment process.
We know the confidence gap and imposter phenomenon can stop talented candidates applying.
You do not need to meet every criterion – your skills and potential matter.
Don’t hold back we want to hear from you.
All recruitment materials comply with legal and regulatory requirements including the EU Pay Transparency Directive and the Equality Acts UK and Ireland.
#J-18808-Ljbffr
Information Coordinator employer: Sisk
Sisk is an excellent employer that prioritises a culture of safety and employee development within the dynamic environment of London construction sites. With competitive salaries, comprehensive benefits, and a commitment to training and growth, employees are empowered to lead impactful safety initiatives while working in a supportive, family-owned company that values their contributions.
StudySmarter Expert Advice🤫
We think this is how you could land Information Coordinator
✨Join Construction Networks
Get yourself involved in local construction networks or industry events. They often have job boards, and networking can lead to unadvertised positions. Plus, it’s a great way to meet potential future colleagues!
✨Show Off Your Skills on Site
If you’ve done any hands-on work, whether it's through internships or personal projects, make sure you can showcase it. Consider volunteering for local construction projects or getting involved in community build days; it’s a solid way to demonstrate your skills and build connections.
✨Utilise Construction Job Sites
Don't just rely on the big job boards. Look at niche construction job sites—many companies prioritise these for full-time roles. Apply through these sites, but don’t forget to reach out directly to companies you admire, like Sisk, to express your interest!
✨Tailor Your Application for Full-Time Roles
Make your application stand out by tailoring it specifically for full-time positions. Highlight how your previous projects align with the company's work. At StudySmarter, we encourage you to demonstrate your commitment and long-term interest in the industry when applying for roles like Information Coordinator at Sisk.
We think you need these skills to ace Information Coordinator
Some tips for your application 🫡
Showcase Your Relevant Experience:In the construction industry, it's essential to highlight any hands-on experience you have. Whether it’s past projects you've worked on or specific roles you've held, make sure your CV emphasises your practical skills and contributions to construction sites.
Include Certifications and Qualifications:Don’t forget to list any certifications relevant to construction, like CSCS cards or other safety qualifications. These can really set you apart from other candidates and show that you’re serious about health and safety on-site.
Tailor Your Cover Letter to Construction:When writing your cover letter for a construction role, focus on your problem-solving capabilities and teamwork. Construction relies heavily on collaboration, so mention how you’ve worked successfully with others to complete projects on time and within budget.
Adapt Your CV Format to the Field:Ensure your CV is clear and easy to read, with sections dedicated to skills such as project management, technical abilities, and site supervision. Construction roles often require a blend of technical know-how and soft skills, so make sure both are highlighted effectively.
How to prepare for a job interview at Sisk
✨Brush Up on Technical Knowledge
For a construction role, it's crucial we have a solid grasp of industry standards, safety protocols, and specific tools used on-site. Make sure you're familiar with relevant regulations and can talk confidently about them, as these often come up in interviews.
✨Showcase Your Projects
Since this is a full-time position, be ready to discuss any previous construction projects you've worked on. Bring a portfolio or have detailed descriptions that highlight your role, the challenges you faced, and how you overcame them—this’ll show you’re not just book-smart but also practically savvy.
✨Understand the Team Dynamics
Construction is all about teamwork, so prepare to discuss how you interact with different stakeholders like architects, engineers, and contractors. Maybe think of examples from past experiences to illustrate your ability to communicate and collaborate effectively.
✨Prepare for On-the-Spot Problem Solving
Be ready for some practical questions or scenarios where you'll need to demonstrate your problem-solving skills. Interviewers might present you with a hypothetical construction issue to solve, so practice articulating your thought process clearly and logically—this could really set you apart!
