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- Tasks: Manage project documentation and support teams with training and compliance.
- Company: Join a family-owned construction company known for trust and innovation.
- Benefits: Competitive salary, 26 days leave, pension, and unlimited learning opportunities.
- Why this job: Be part of a dynamic team making a real impact in the construction industry.
- Qualifications: Experience with data management and strong communication skills required.
- Other info: Great career growth potential and a supportive work environment.
The predicted salary is between 36000 - 60000 £ per year.
John Sisk & Son have been building excellence as a family‑owned international construction company by offering trust, certainty and value to our clients whilst being at the heart of change. The Document Controller (DC) is responsible for managing the project Document Management System and Digital Field Tool, implementing the Information Management (IM) strategy, and providing training and support to project teams and end users. The DC ensures that all documentation is received, classified, verified, and distributed in accordance with the company’s Digital Project Delivery (DPD) procedures and ISO 19650 / BS 1192 / PAS 1192 standards.
Responsibilities
- Validate, check, and curate all incoming and outgoing project documentation, ensuring proper receipt, classification, verification, registration, distribution, and retrieval.
- Establish and maintain central site files, uncontrolled drawings, registers, and collate Operation & Maintenance, Health & Safety, Quality, Environmental, and BCAR files.
- Configure and implement change control processes within the CDE.
- Prepare and configure distribution matrices, status reports, and workflows for sample submissions, TQs, RFIs, and other reportable data in compliance with project requirements.
- Attend project meetings to engage with the project team and stakeholders on documentation and IM matters.
Continuous Improvement
- Identify opportunities for improvement, reduction of waste, and mitigation of risks related to document management and information workflows.
- Cover duties of other Document Controllers when required, e.g., during holidays or sickness.
- Support the ISM in maintaining compliance with company‑wide DPD procedures and standards.
Training & Support
- Host training sessions for new users of VFP and FV, either individually or in groups.
- Act as the main point of contact for support and coaching of project users, including client teams, design teams, subcontractors, and supply chain partners.
- Assist in developing project file naming protocols and workflows with guidance from the Information Systems Manager (ISM).
- Continuously provide guidance to project teams to ensure strict adherence to DPD protocols.
Experience
Essential
- Experience working on projects with large volumes of data and information from multiple sources.
- Ability to communicate effectively with, and educate, all stakeholders on DPD protocols.
- Experience dealing with multidisciplinary design teams, client teams, subcontractors, and supply chain partners.
- Ability and willingness to train and mentor others.
- Knowledge of file naming conventions and standards.
- Organisational, prioritisation, multitasking, and time management skills.
- Analytical thinker, diligent, and self‑motivated.
- Excellent document preparation, formatting, and troubleshooting skills.
Desirable
- Interest in project delivery processes, project administration, and the wider construction industry.
Qualifications
Essential
- Advanced user of Microsoft Office suite.
- Understanding of ISO 19650, BS 1192, and PAS 1192 standards.
- Advanced user of VFP, FV, or similar CDE / DFT platforms.
Desirable
- Experience in configuring and managing systems in compliance with ISO 19650.
- Advanced user of Field View (FV) or similar digital field tools.
Additional Information
- Competitive salary
- 26 days annual leave plus additional company days
- Pension and benefits
- Unlimited learning and development opportunities
- Much more
Our People and Recruitment Commitment
At Sisk Group our people are at the heart of our success. We offer the chance to work with purpose, build a career with no limits and be part of a great team. All vacancies are managed directly by our Internal Recruitment Team. Unsolicited contact or speculative CVs from unapproved agencies will not be accepted and no introductory fees will apply. We are an equal opportunities employer. We welcome applications from all qualified candidates regardless of gender, race, ethnicity, disability, age, sexual orientation, religion or any other protected characteristic. Reasonable adjustments are available during the recruitment process. We know the confidence gap and imposter phenomenon can stop talented candidates applying. You do not need to meet every criterion – your skills and potential matter. Don’t hold back we want to hear from you. All recruitment materials comply with legal and regulatory requirements including the EU Pay Transparency Directive and the Equality Acts UK and Ireland.
Document Controller in City of Westminster employer: Sisk
Contact Detail:
Sisk Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Document Controller in City of Westminster
✨Tip Number 1
Get to know the company inside out! Research John Sisk & Son, their projects, and their values. This will help you tailor your conversations and show that you're genuinely interested in being part of their team.
✨Tip Number 2
Network like a pro! Connect with current employees on LinkedIn or attend industry events. Building relationships can give you insider info and might even lead to a referral, which is always a bonus!
✨Tip Number 3
Prepare for interviews by practising common questions related to document management and information workflows. Think about how your experience aligns with their needs and be ready to share specific examples.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you’re serious about joining the team at John Sisk & Son.
We think you need these skills to ace Document Controller in City of Westminster
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter to highlight your experience with document management and compliance with ISO standards. We want to see how your skills align with the role of Document Controller!
Showcase Your Skills: Don’t forget to emphasise your organisational and multitasking abilities. Mention any experience you have with large volumes of data and how you've effectively communicated with various stakeholders in past projects.
Be Clear and Concise: When writing your application, keep it straightforward and to the point. Use bullet points where possible to make it easy for us to see your qualifications at a glance.
Apply Through Our Website: We encourage you to submit your application through our website. It’s the best way for us to receive your details and ensures you’re considered for the role. Don’t miss out!
How to prepare for a job interview at Sisk
✨Know Your Standards
Familiarise yourself with ISO 19650, BS 1192, and PAS 1192 standards. Being able to discuss these in detail will show that you understand the framework within which the Document Controller operates.
✨Showcase Your Organisational Skills
Prepare examples of how you've managed large volumes of data and documentation in previous roles. Highlight your ability to prioritise tasks and maintain organisation under pressure, as this is crucial for the role.
✨Engage with Stakeholders
Be ready to discuss how you've effectively communicated with multidisciplinary teams in the past. Share specific instances where you educated others on document management protocols, as this will demonstrate your ability to train and support project teams.
✨Continuous Improvement Mindset
Think about ways you've identified opportunities for improvement in document management processes. Be prepared to share your ideas on reducing waste and mitigating risks, as this aligns with the company's focus on continuous improvement.
