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For Companies At a Glance
- Tasks: Manage project documentation and support teams with training and compliance.
- Company: Join a family-owned construction company known for trust and innovation.
- Benefits: Competitive salary, 26 days leave, pension, and unlimited learning opportunities.
- Why this job: Be part of a dynamic team making a real impact in the construction industry.
- Qualifications: Experience with data management and strong communication skills required.
- Other info: Great career growth potential in a supportive environment.
The predicted salary is between 36000 - 60000 £ per year.
John Sisk & Son have been building excellence as a family‑owned international construction company by offering trust, certainty and value to our clients whilst being at the heart of change. The Document Controller (DC) is responsible for managing the project Document Management System and Digital Field Tool, implementing the Information Management (IM) strategy, and providing training and support to project teams and end users. The DC ensures that all documentation is received, classified, verified, and distributed in accordance with the company’s Digital Project Delivery (DPD) procedures and ISO 19650 / BS 1192 / PAS 1192 standards.
Responsibilities
- Validate, check, and curate all incoming and outgoing project documentation, ensuring proper receipt, classification, verification, registration, distribution, and retrieval.
- Establish and maintain central site files, uncontrolled drawings, registers, and collate Operation & Maintenance, Health & Safety, Quality, Environmental, and BCAR files.
- Configure and implement change control processes within the CDE.
- Prepare and configure distribution matrices, status reports, and workflows for sample submissions, TQs, RFIs, and other reportable data in compliance with project requirements.
- Attend project meetings to engage with the project team and stakeholders on documentation and IM matters.
Continuous Improvement
- Identify opportunities for improvement, reduction of waste, and mitigation of risks related to document management and information workflows.
- Cover duties of other Document Controllers when required, e.g., during holidays or sickness.
- Support the ISM in maintaining compliance with company‑wide DPD procedures and standards.
Training & Support
- Host training sessions for new users of VFP and FV, either individually or in groups.
- Act as the main point of contact for support and coaching of project users, including client teams, design teams, subcontractors, and supply chain partners.
- Assist in developing project file naming protocols and workflows with guidance from the Information Systems Manager (ISM).
- Continuously provide guidance to project teams to ensure strict adherence to DPD protocols.
Experience
Essential
- Experience working on projects with large volumes of data and information from multiple sources.
- Ability to communicate effectively with, and educate, all stakeholders on DPD protocols.
- Experience dealing with multidisciplinary design teams, client teams, subcontractors, and supply chain partners.
- Ability and willingness to train and mentor others.
- Knowledge of file naming conventions and standards.
- Organizational, prioritization, multitasking, and time management skills.
- Analytical thinker, diligent, and self‑motivated.
- Excellent document preparation, formatting, and troubleshooting skills.
Desirable
- Interest in project delivery processes, project administration, and the wider construction industry.
Qualifications
Essential
- Advanced user of Microsoft Office suite.
- Understanding of ISO 19650, BS 1192, and PAS 1192 standards.
- Advanced user of VFP, FV, or similar CDE / DFT platforms.
Desirable
- Experience in configuring and managing systems in compliance with ISO 19650.
- Advanced user of Field View (FV) or similar digital field tools.
Additional Information
- Competitive salary
- 26 days annual leave plus additional company days
- Pension and benefits
- Unlimited learning and development opportunities
- Much more
Our People and Recruitment Commitment
At Sisk Group our people are at the heart of our success. We offer the chance to work with purpose, build a career with no limits and be part of a great team. All vacancies are managed directly by our Internal Recruitment Team. Unsolicited contact or speculative CVs from unapproved agencies will not be accepted and no introductory fees will apply. We are an equal opportunities employer. We welcome applications from all qualified candidates regardless of gender, race, ethnicity, disability, age, sexual orientation, religion or any other protected characteristic. Reasonable adjustments are available during the recruitment process. We know the confidence gap and imposter phenomenon can stop talented candidates applying. You do not need to meet every criterion – your skills and potential matter. Don’t hold back we want to hear from you. All recruitment materials comply with legal and regulatory requirements including the EU Pay Transparency Directive and the Equality Acts UK and Ireland.
Document Controller in City of London employer: Sisk
Contact Detail:
Sisk Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Document Controller in City of London
✨Tip Number 1
Network like a pro! Reach out to your connections in the construction industry and let them know you're on the lookout for Document Controller roles. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Get your digital game on! Familiarise yourself with the latest Document Management Systems and tools like VFP and FV. Showing that you're up to speed with tech will make you stand out during interviews.
✨Tip Number 3
Practice makes perfect! Prepare for common interview questions related to document management and information workflows. Role-play with a friend or use our resources to boost your confidence before the big day.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you're genuinely interested in joining the team at John Sisk & Son.
We think you need these skills to ace Document Controller in City of London
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter to highlight your experience with document management and compliance with ISO standards. We want to see how your skills align with the role of Document Controller!
Showcase Your Skills: Don’t forget to emphasise your organisational and multitasking abilities. Mention any experience you have with large volumes of data and how you've effectively communicated with various stakeholders in past projects.
Be Clear and Concise: When writing your application, keep it straightforward and to the point. Use bullet points where possible to make it easy for us to see your qualifications at a glance.
Apply Through Our Website: We encourage you to submit your application directly through our website. It’s the best way for us to receive your details and ensures you’re considered for the role without any hiccups!
How to prepare for a job interview at Sisk
✨Know Your Standards
Familiarise yourself with ISO 19650, BS 1192, and PAS 1192 standards before the interview. Being able to discuss these in detail will show that you understand the framework within which the Document Controller operates.
✨Showcase Your Organisational Skills
Prepare examples of how you've managed large volumes of data and documentation in previous roles. Highlight your ability to prioritise tasks and maintain organisation, as this is crucial for the role.
✨Engage with the Team
Be ready to discuss how you would interact with multidisciplinary teams. Share experiences where you’ve effectively communicated and educated stakeholders on document management protocols.
✨Demonstrate Continuous Improvement Mindset
Think of specific instances where you identified opportunities for improvement in document management processes. This will illustrate your proactive approach and commitment to enhancing workflows.
