Finance Assistant

RESPONSIBILITIES / ACCOUNTABILITIES/ TASKS

Sales Ledger & Credit Control

1. Raise customer invoices and credit notes in accordance with company procedures.
   
2. Monitor customer accounts and maintain accurate sales ledger records.
3. Support credit control activities, including chasing overdue debts and resolving customer account queries.
4. Reconcile customer accounts and investigate outstanding items.
5. Assist in monitoring aged debt balances and escalating issues where appropriate.

Financial Administration

1. Maintain accurate financial records within Sage Intacct and other finance systems.
2. Process intercompany transactions and reconciliations as required.
3. Assist with month-end close activities including balance sheet reconciliations and analysis.
4. Maintain supporting schedules for accruals, prepayments and other balance sheet accounts.
5. Assist with foreign currency transaction administration and related reconciliations.
6. Support the preparation of monthly management accounts through analysis and data gathering.

Expenses & Employee Support

1. Review and process employee expense claims in accordance with company policies.
2. Support employees with finance-related queries and system issues.
3. Ensure appropriate approval and audit trail documentation is maintained.

Reporting & Reconciliations

1. Perform regular reconciliations of balance sheet accounts.
2. Prepare scheduled finance reports for management and operational teams.
3. Assist with audit requests and provide supporting documentation as required.
4. Ensure financial data is accurate, complete and maintained in accordance with company procedures.

Business Support

1. Support finance projects, system improvements and process development initiatives.
2. Assist with maintaining finance procedures and process documentation.
3. Provide administrative support to the wider finance team as required.
4. Participate in continuous improvement activities to increase efficiency and financial control.

Other Duties

1. Undertake any other duties appropriate to the position as reasonably required by management.

KEY INTERFACES

Internal

• Finance Manager
• Financial Controller
• Group Financial Controller
• Finance colleagues across all Group businesses
• Commercial, Operations and Project teams
• HR and Payroll functions
• Senior management teams within International, Draint Talent and SISGrass

External

• Customers regarding invoicing, payments and account queries.
• Banks and financial institutions where required.
• External auditors and professional advisers as requested.
• Other business partners and stakeholders relevant to the role.

KEY PERFORMANCE INDICATORS (KPIs)

The Finance Assistant will be measured against the following performance indicators:

Month-End Close

• All assigned month-end reconciliations completed by agreed reporting deadlines.
• Balance sheet reconciliations completed with no material unreconciled differences.
• Month-end tasks completed in accordance with the Finance Close Timetable.

Financial Control & Accuracy

• Financial processing accuracy maintained
• Less than 5% of transactions requiring correction due to processing errors.
• Compliance with company financial controls and procedures

Expenses Administration

• Employee expense claims reviewed and processed within 5 working days of approval.
• All expenses processed in accordance with company policy with zero unauthorised payments.

Reporting & Administration

• Routine finance reports submitted accurately and on time.
• Audit and information requests responded to within agreed deadlines.
• Finance records maintained in an organised and auditable manner.

Systems & Continuous Improvement

• Identify and implement improvement to processes where identified
• Support successful implementation of finance system enhancements and process changes.
• Demonstrate proactive use of Sage Intacct and other finance systems to improve efficiency and reporting.

Teamwork & Stakeholder Service

• Positive feedback from internal stakeholders and colleagues.
• Finance-related queries responded to within 2 working days.
• Demonstrates Company values and maintains effective working relationships across all Group companies.

HEALTH, SAFETY, COMPLIANCE & SOCIAL RESPONSIBILITY

• Comply with all company Health & Safety policies and procedures.
• Follow all Company policies, financial controls and governance requirements.
• Maintain confidentiality of financial and commercial information.
• Report any concerns relating to fraud, bribery, corruption or unethical conduct.
• Promote a positive, professional and collaborative working environment.
• Contribute to continuous improvement initiatives across the Finance function and wider Group.