Executive Assistant

Please note that if you apply for a position with Sirona care & health, you may be contacted via Trac or via email. This includes invites for job interviews. We therefore recommend that you regularly check your Trac Account and email accounts. We reserve the right to close this vacancy early if sufficient applications are received prior to the advertised closing date.

We are looking for a highly organised and proactive Executive Assistant to provide comprehensive business and office management support, contributing to the achievement of directorate and organisational objectives. The successful candidate will manage diaries, meetings, communications and documentation for senior leaders, ensuring priorities are balanced and operations run efficiently. You will play a key role in improving processes, supporting financial and performance reporting, and handling sensitive information with discretion in a fast‑paced, complex environment. This role requires excellent judgement, strong communication skills and the ability to manage competing demands while supporting effective stakeholder engagement across the organisation. This is a 12‑month secondment position.

Main duties of the job:

• Manage complex diaries, scheduling meetings and coordinating appointments to ensure senior leaders’ time is used effectively.
• Prepare and organise meeting materials, including agendas, reports and presentations, and accurately record minutes and actions.
• Act as a key point of contact, handling correspondence, calls and queries with professionalism and discretion.
• Coordinate meetings and events, including logistics such as venues, travel arrangements and supporting documentation.
• Maintain and improve filing systems, databases and office processes to support efficient business operations.
• Support reporting activities by gathering, analysing and presenting data for senior management and board requirements.
• Monitor tasks, risks and deadlines, proactively identifying issues and ensuring timely follow‑up and escalation where needed.

We are Sirona care & health – England’s largest provider of Adult’s and Children’s Community Services and we’d love for you to join us in Bristol, North Somerset or South Gloucestershire. Agenda for Change Salary, full NHS benefits, 27+ days’ annual leave, and participation in the NHS Pension Scheme – just a glimpse of the benefits you’ll receive.

We welcome and encourage all applicants. We are committed to having a workforce that reflects the communities we support and are proactively seeking to improve the diversity of our workforce. We know diversity fosters creativity and innovation. We are committed to equality of opportunity, to being fair and inclusive, and to being a place where all belong. We aim to draw upon the widest possible range of views and experiences to meet the changing needs of our colleagues, partners and communities we serve.

Whether you're starting your journey in healthcare, looking for a fresh challenge within the NHS, or contemplating a career change, don't be daunted by the prospect of something different – we create development opportunities for all our colleagues and apprentices.

Interested? View our benefits leaflet which you can find attached to this vacancy.

Detailed job description and main responsibilities:

Please see the job description and person specification attached for further information on the role. Please note, we cannot offer a Certificate of Sponsorship for this role. If you currently require a visa to work in the UK, there must be a minimum of 14 months remaining until the expiry date. If you do not disclose your expiry date within your application, it may not be considered. Please only provide the expiry date and not your share code within your application. If you refer to qualifications or employment within your supporting statement, that has not been included in your Qualifications, Training or Employment History, this information may be discounted. Please use your 'Supporting Information' to demonstrate and provide evidence in how you meet the Person Specification below.

Person specification:

Skills, Knowledge, Experience:

• Significant business support/administrative/secretarial experience working in a large/busy team and with Senior level stakeholders, preferably in NHS or similar public sector organisation.
• Experience in minute taking.
• Previous experience of professional documentation including reports, committee/panel papers and presentations.
• Knowledge of Microsoft software applications (Outlook, Word, Excel and PowerPoint etc.).
• Familiarity with medical/NHS terminology.
• Experience project managing events or visits for senior officials.

Qualifications:

• Educated to AS/A Level or NVQ Level 3/Diploma Level 3 or equivalent Business Studies/Secretarial related qualification.
• Prince2 qualification or equivalent.