At a Glance
- Tasks: Lead the admin team, ensuring smooth operations and effective workflow.
- Company: Join a supportive NHS team making a positive impact in the community.
- Benefits: Enjoy 27+ days annual leave, NHS benefits, and a pension scheme.
- Other info: Diversity is valued; we encourage all applicants to apply.
- Why this job: Be a key player in a dynamic environment while developing your leadership skills.
- Qualifications: GCSEs in English and Maths, plus experience in admin and team supervision.
The predicted salary is between 26530 - 29114 £ per year.
Job Overview
The South Gloucestershire Community Paediatric department is looking for a committed and skilled individual to join our team and play a key role in ensuring the efficient day-to-day operation of the department. This is an excellent opportunity for someone passionate about making a positive impact in a dynamic and supportive environment.
In this role, you will be expected to step in for the admin manager during their absence, showcasing your leadership abilities and organisational expertise.
This is a part time position, for 30 hours per week based at Patchway Locality Hub.
Main Duties of the Job
- Organise own time and is clear and transparent in day to day working.
- Leads on co-ordinating weekly admin workflow, reallocation of work during Annual Leave and Sickness and ensuring the service continues to run effectively.
- Liaises with other professionals, departments, services as required.
- Co-ordinates weekly, monthly and quarterly monitoring returns as required alongside Manager, helping to resolve all outstanding data queries.
- Identifies issues with processes, creates solutions and implements changes in conjunction with the wider team.
- Co-ordinates, monitors and supervises admin staff employed within the service, and their activity reporting any concerns to the Management Team as necessary.
- Leads on developing working procedures and guidance for administrative team tasks.
- Responsible for ensuring the workload within the administrative team is delivered efficiently, accurately and within set timeframes.
- Liaises closely with all members of the administrative team, providing leadership and direction.
- Direct management, including first level sickness management, grievances and discipline, appraisals, allocation of work, training and development.
- Undertake effective employee appraisals for all managed administrative staff, identifying and agreeing individual training needs and personal development plans in line with service objectives.
- Take responsibility for own role, identifying any knowledge/skills gaps where additional support/training is needed.
Benefits and Working Conditions
Agenda for Change Salary, full NHS benefits, 27+ days’ annual leave, and participation in the NHS Pension Scheme – just a glimpse of the benefits you’ll receive.
We welcome and encourage all applicants. We are committed to having a workforce that reflects the communities we support and are proactively seeking to improve the diversity of our workforce. We know diversity fosters creativity and innovation.
We are committed to equality of opportunity, to being fair and inclusive, and to being a place where all belong. We aim to draw upon the widest possible range of views and experiences to meet the changing needs of our colleagues, partners and communities we serve.
Person Specification
Qualifications & Training
- GCSE Grade C or above in English and Mathematics (or equivalent)
- Competent to RSA level in typing/word processing.
- RSA 3/NVQ Level 3.
Skills
- Recognised computer IT skills knowledge of Microsoft Office applications.
- Good knowledge of the service.
- Experience of working in the NHS.
- Excellent communicator- written and telephone skills.
Experience
- Experience of first line supervision of staff.
- Experience of working in a fast paced admin environment.
- Knowledge of current NHS policies and procedures.
- Ability to work on own and act as an effective team leader.
- Good problem-solving skills.
- Ability to maintain relevant records and information systems.
We are unable to provide sponsorship for this role and can only accept applications from UK based applicants.
If you are currently require a visa to work in the UK, there must be a minimum of 14 months from your start date until the expiry date.
Please see the attached Job Description for a full list of duties and responsibilities before applying for this position.
Employer certification / accreditation badges
The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.
Admin Team Lead (Band 4) employer: Sirona-Care-
As a Chief Medical Officer at Sirona, you will join a forward-thinking organisation that prioritises high-quality clinical pathways and collaborative care models. With a commitment to diversity, equality, and professional development, we offer an inclusive work culture where your leadership can drive meaningful change in healthcare. Enjoy comprehensive NHS benefits, generous annual leave, and the opportunity to influence preventative medicine while working alongside passionate professionals dedicated to improving community health outcomes.
StudySmarter Expert Advice🤫
We think this is how you could land Admin Team Lead (Band 4)
✨Dive into Professional Networks
Check out local professional associations in health sciences. They often host networking events where you can meet people already working in the field and may even hear about part-time opportunities before they’re advertised!
✨Tap into Your University’s Career Services
If you’re still studying or recently graduated, don’t forget to make the most of your university’s career services. They frequently post part-time openings and may even know of some tailored for health sciences students.
✨Volunteer for Extra Experience
Consider volunteering at healthcare facilities or community health organisations. It’s a great way to gain relevant experience, build your network, and may lead directly to part-time job offers. Plus, it looks fantastic on your CV!
✨Search for Local Job Boards
Keep an eye on local job boards and websites specific to healthcare administration in your area. Sites filled with local job openings can offer part-time positions that might fly under the radar but could be perfect for you to jump into!
We think you need these skills to ace Admin Team Lead (Band 4)
Some tips for your application 🫡
Tailor Your CV to the Health Sciences Field:When you're applying for a part-time role in health sciences administration at Sirona-Care-, make sure your CV highlights relevant experience in the healthcare sector. Include any internships or volunteer work in health settings, and showcase skills like organisation, communication, and familiarity with healthcare regulations. This will help us see how you fit into the team right from the get-go!
Highlight Your Administrative Skills:In the health sciences arena, administrative skills are crucial. Make sure to showcase experiences where you managed schedules, maintained records, or supported healthcare professionals in their tasks. Be specific about the tools and tools or software you’ve used, as this can set you apart from other candidates.
Emphasise Your Learning Mindset:For a part-time role like this, we’re looking for someone eager to learn and grow. Your cover letter is the perfect place to express your motivation for getting into health sciences administration. Share your career goals and what excites you about this field—passion often makes a lasting impression!
Apply Through Our Website!:Don't forget to complete your application through our website. It’s the easiest way for us to track your application and ensures you get all the relevant updates. Plus, we’ve streamlined the process to make it as smooth as possible—you've got this!
How to prepare for a job interview at Sirona-Care-
✨Show Off Your Organisation Skills
In health sciences administration, being organised is key! Be ready to discuss how you manage multiple tasks and prioritise your work. Maybe share a story from your past where you successfully managed a heavy workload or improved a process – it’ll show how you can handle the part-time role effectively at Sirona-Care-.
✨Brush Up on Relevant Software
You’ll likely be using specific health administration software, so get familiar with tools like Electronic Health Records (EHR) systems or practice management software. If you’ve had experience with any of these, be sure to highlight that during your interview, it’ll set you apart from other candidates.
✨Display Your Flexibility and Availability
Since this is a part-time role, be prepared to discuss your availability and how you plan to manage your time effectively. It’s crucial for employers to see that you're flexible and can fit into their schedule – be proactive in demonstrating your readiness to adapt to their needs at Sirona-Care-.
✨Highlight Your Passion for Healthcare
Express your genuine interest in health sciences and how you want to contribute to the wellbeing of the community. Sharing a personal story or motivation that led you to apply for this specific role at Sirona-Care- can really resonate with interviewers and show your commitment to the field.
