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- Tasks: Join our team as a Business Administrator/PA, supporting office operations and client communications.
- Company: Sira Building, established in 2004, excels in design, build, and maintenance for diverse clients across the UK.
- Benefits: Enjoy company events, on-site parking, and flexible part-time hours.
- Why this job: Be part of a dynamic team, gain valuable experience, and contribute to impactful projects.
- Qualifications: Must have three GCSEs A*-C / 9-4, including English and maths, plus a driving licence.
- Other info: This role is in-person at our Bedford office, with 6-15 hours per week.
Overview
Founded in 2004 and Incorporated in 2011, Sira Building manage the Design, Build and Maintenance of all buildings for Public and Private sector clients. We are based in Bedfordshire and undertake work throughout the UK, Scotland and Ireland, which allows us to serve a diversity of markets and industries. Sira Building are recruiting for an administrator/ PA to work within their team carrying out office organisation, performing administrative duties and communicating relevant information effectively and professionally.
Responsibilities
- Providing office support including: liaising with clients and contractors
- Keeping well-organised files and records of business activity
- Researching company data and archived reports
- Keeping computer databases up to date
- Interacting with clients either on the phone or in person
- Answering phones and connecting calls to the proper department
- Taking phone messages and passing them on
- Communicating with materials suppliers and vendors
- Using spreadsheets to track expenses and company spending; organising files
- Collecting and inputting company data
- Learning about the company\’s mission and available products/services
- Sending and filing emails
- Preparing documents by printing and copying
- Writing and editing company correspondence
- Collecting and sorting post
- Acting as a personal assistant to the 2 directors
- Scheduling appointments and events
- Updating, reminding and creating new appointments for both directors
- Informing the directors of upcoming appointments
- Ordering office stationery and other supplies
- Preparing meeting rooms by setting up chairs and getting refreshments
- Participating in office meetings and taking meeting minutes
- Being ready for any other administrative tasks and PA tasks that are required
- Familiarity with Microsoft Office apps (Word, Excel & Outlook)
Qualifications
- A minimum of three GCSEs or equivalent A*-C / 9-4, including English and maths
- A Driving License
Job Details
- Work remotely: No
- Job Types: Part-time, Temp to perm
- Pay: £12.30-£13.00 per hour
- Expected hours: 6 – 15 per week
- Benefits: Company events; On-site parking
- Ability to commute/relocate: Bedford MK42 9TW: reliably commute or plan to relocate before starting work (preferred)
- Work Location: In person
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Business Administrator / PA employer: Sira Building & Developement
Contact Detail:
Sira Building & Developement Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Business Administrator / PA
✨Tip Number 1
Familiarise yourself with Sira Building's mission and services. Understanding what they do will help you communicate effectively during interviews and show your genuine interest in the company.
✨Tip Number 2
Brush up on your Microsoft Office skills, especially Excel and Word. Being proficient in these applications is crucial for the role, and demonstrating your expertise can set you apart from other candidates.
✨Tip Number 3
Prepare to discuss your organisational skills and how you've managed multiple tasks in previous roles. Providing specific examples will illustrate your capability to handle the responsibilities of a Business Administrator/PA.
✨Tip Number 4
Network with current or former employees of Sira Building if possible. They can provide insights into the company culture and expectations, which can be invaluable during your application process.
We think you need these skills to ace Business Administrator / PA
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience and skills that align with the responsibilities of a Business Administrator/PA. Emphasise your organisational skills, communication abilities, and familiarity with Microsoft Office applications.
Craft a Compelling Cover Letter: Write a cover letter that showcases your enthusiasm for the role and the company. Mention specific examples of how your previous experience makes you a great fit for the tasks outlined in the job description.
Highlight Relevant Qualifications: Clearly state your qualifications, including your GCSEs or equivalent, especially in English and maths. If you have any additional certifications or training related to administration or office management, be sure to include those as well.
Proofread Your Application: Before submitting your application, carefully proofread all documents for spelling and grammatical errors. A polished application reflects your attention to detail, which is crucial for an administrative role.
How to prepare for a job interview at Sira Building & Developement
✨Know the Company Inside Out
Before your interview, take some time to research Sira Building. Understand their mission, values, and the services they offer. This will not only help you answer questions more effectively but also show your genuine interest in the role.
✨Demonstrate Your Organisational Skills
As a Business Administrator/PA, organisation is key. Be prepared to discuss specific examples of how you've successfully managed tasks, kept records, or organised events in previous roles. Highlighting your ability to multitask will impress the interviewers.
✨Practice Effective Communication
Since the role involves liaising with clients and contractors, practice clear and professional communication. You might be asked situational questions about handling difficult conversations or managing client expectations, so think through your responses.
✨Showcase Your Tech Savviness
Familiarity with Microsoft Office apps is essential for this position. Be ready to discuss your experience with Word, Excel, and Outlook. If possible, mention any specific projects where you used these tools to enhance productivity or streamline processes.
