Admin Assistant

Are you an experienced front of house Admin Assistant looking for a new opportunity in London office near Liverpool street station? This is a full-time opportunity working 5 days per week between 8am and 5pm.

Why join us? In the 150 years since our foundation, Sir Robert McAlpine has worked on some of the country's most iconic buildings and projects. Our success through the decades has been down to our people - we're a family-owned business with a culture that brings out the best in individuals and teams. Right now, we’re excited about continuing our legacy. This is where to achieve more from your career, by proudly building Britain's future heritage with us.

The Administration Assistant role

The Administration Assistant plays a vital role in supporting the front of house operations at one of our offices, ensuring the smooth running of daily activities through dependable and professional administrative support tailored to the office's requirements. Exceptional communication skills are essential, enabling effective interaction with internal departments, clients, staff and contractors.

Responsibilities

• Welcome and assist visitors, directing them as appropriate.
• Act as a point of contact for internal departments, clients, staff and visitors.
• Organise and distribute incoming and outgoing mail.
• Provide general administrative and clerical support as required.
• Manage meeting rooms and appointments.
• Maintain contact lists and the condition of office facilities; assist with supplies of stationery and equipment.
• Managing administrative systems and records.
• Liaise with executive PAs and other Administrative Assistants to handle requests and queries from senior managers.
• Assist with the organisation and scheduling of site appointments.
• Support the organisation of functions and client events relevant to the office.
• Assist with staff travel, including hotel and transport bookings.
• Assist with security control access and maintain security awareness.
• Liaise with the people team and business systems to ensure appropriate IT equipment and resolve related queries.

Your Profile

• Experience in a front of house receptionist or administrative role.
• Highly organised with excellent time management and the ability to prioritise work.
• Flexible and proactive approach; proven team player.
• Strong communication skills, both written and verbal.
• Administrative and coordination skills with high attention to detail and accuracy.
• Proficient in Microsoft Office applications, particularly Outlook, Word, Excel, and MS Teams.
• Trusted to handle responsibilities with honesty and discretion.

Rewards

We’re ready to invest in you and your future, and offer wide-ranging, performance-related progression opportunities. Our competitive rewards packages feature flexible benefits to fit your lifestyle and priorities. We’d love you to join us in proudly building Britain’s future heritage. Apply online now.

Diversity

Sir Robert McAlpine is focused on being a truly inclusive employer, even if you don’t meet every single requirement, we’d still love to hear from you. Especially if you’re part of a group that is under-represented in Construction. Our goal is for Sir Robert McAlpine to proportionally represent the diversity of the working population in society. As a family-run business with strong family values, our aim is to ensure that Sir Robert McAlpine is a supportive, empowering and inclusive environment for every member of our team.