At a Glance
- Tasks: Support communication strategies and manage extra-curricular activities in a vibrant school environment.
- Company: A welcoming school dedicated to fostering a positive community for students and families.
- Benefits: Gain valuable experience, develop skills, and contribute to a supportive educational atmosphere.
- Other info: Join a dynamic team and participate in exciting school events and activities.
- Why this job: Make a difference in students' lives while enhancing your communication and organisational skills.
- Qualifications: Strong English, Maths, and ICT skills; teamwork and communication abilities are essential.
The predicted salary is between 33200 - 35892 £ per year.
MAIN PURPOSE
- To contribute to the planning, development and organisation of communication service systems and procedures.
- To assist in the implementation of the school’s communications strategies, marketing communications and public relations activities both internal and external.
- To maintain accurate record keeping systems, and ensure that Parentmail and Parentpay are updated with leavers and joiners.
- To be responsible for all extra-curricular bookings and related communication.
- To offer a warm and welcoming approach to all visitors, families, staff and children when contacting and communicating with the office.
MAIN DUTIES
- To word process and complete complex IT based tasks.
- To prepare and collate all information that supports the better organisation of any curricular activity for both staff and families.
- To communicate First Aid incidents via Parent Mail to families.
- To be responsible for all communication regarding extra-curricular activities and educational visits to families.
- To book transport tickets through TFL School Party Scheme for planned educational visits.
- To chase parental consent and payments and run relevant reports from ParentMail and ParentPay.
- To be responsible for all booking systems that involve parental involvement.
- To work in partnership with the Office Manager and Director of Operations in the planning of residential trips and educational visits.
- To undertake the administration of complex procedures e.g. collation of school reports, other school documentation.
- To operate relevant equipment / complex ICT packages.
- To undertake financial procedures e.g. raising official school orders and invoices.
- To be responsible for the collation of daily lunch numbers for both children and staff and communicate effectively with the Kitchen Leader.
- To produce personalised dietary need cards for any child with a dietary need and ensure classes have coloured lanyards for those with a dietary requirement.
- To be responsible for the management of Parent Pay and chasing payments for school lunches and educational visits and passing to the Director of Operations, when debts remain unpaid.
- To communicate effectively with all members of staff regarding stationery needs and resourcing.
- To support internal ‘house-keeping’ of a busy school office to include answering phones, photocopying, basic first aid, contact with families.
- To produce exercise book labels for all classes at the start of each term and for new in-year starters, and during the term as required and directed by class teachers.
- To complete daily updating for the After School Club class door lists daily with attendees as directed by the Office Manager.
- To undertake any administrative duties commensurate to the position.
RESPONSIBILITIES
- To be aware of and comply with policies and procedures relating to safeguarding, health and safety, confidentiality and data protection and critical incidents procedures, reporting all concerns to the Director of Operations.
- To be aware of and support equal opportunities for all.
- To contribute to the overall ethos/work/visions of the school.
- To establish constructive relationships and communicate with other agencies/professionals.
- To participate in training and other staff development activities as required.
- To attend and participate in relevant meetings as required.
- To be part of the Performance Management process.
QUALIFICATIONS/TRAINING
- To have very good Mathematics, English and ICT skills.
KNOWLEDGE/SKILLS
- To have a full working knowledge of relevant policies/codes of practice and awareness of relevant legislation.
- To have very good ICT skills.
- To participate in development and training opportunities.
- To have the ability to communicate well with children and all adults.
- To work constructively as part of a team, understanding school roles and responsibilities and your own position within these.
- To contribute to the wider life of the school (e.g. attendance at school fair, planned events, as appropriate).
- To self-evaluate learning needs and actively seek learning opportunities.
Communications Admin Officer in London employer: Singlegate Primary School
As a Communications Admin Officer at our school, you will be part of a vibrant and supportive community dedicated to fostering a welcoming environment for students, families, and staff. We prioritise professional development, offering numerous training opportunities to enhance your skills while ensuring a healthy work-life balance. Join us in making a meaningful impact on our school’s communication strategies and enjoy the unique advantage of working in a nurturing educational setting that values collaboration and growth.
StudySmarter Expert Advice🤫
We think this is how you could land Communications Admin Officer in London
✨Get Involved in PR Events
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We think you need these skills to ace Communications Admin Officer in London
Some tips for your application 🫡
Get Your Story Straight:In public relations, storytelling is everything! Make sure your CV highlights your experience in crafting compelling narratives and managing media relations. Share specific examples of campaigns you've worked on, and don’t forget to include any press coverage you've generated—it's impressive proof of your skills!
Show Off Your Communication Skills:Since PR is all about communication, we want to see your best writing samples. Include pieces like press releases, blog posts, or social media content that you've created. This gives us a taste of your voice and your ability to convey messages clearly and effectively, which is crucial for a role in this field.
Tailor Your Cover Letter:Your cover letter should be more than just a recap of your CV; it’s your chance to shine! Emphasise why PR excites you and how your background fits with the mission of Singlegate Primary School. Show us that you’ve done your homework and speak to why you’re passionate about the work we do.
Connect the Dots:When you’re writing your application, think about how your past experiences link to the responsibilities of the role. Mention any internships, volunteer work, or projects that involved public speaking, event planning, or strategic communication. This will help us see how you can seamlessly bring your skills into a full-time position at Singlegate Primary School.
How to prepare for a job interview at Singlegate Primary School
✨Master the Art of Storytelling
In public relations, storytelling is key. We should prepare compelling narratives about past campaigns or projects we’ve worked on. Think about how we can illustrate our impact and creativity in those stories—be ready to discuss specific examples that showcase our skills in managing media relationships and crafting messages.
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✨Stay Current with Industry Trends
We’ve got to stay sharp on the latest trends and events impacting the public relations field. Having a few insights ready about recent campaigns or shifts in media landscapes can show that we’re engaged and knowledgeable. This will also help us make connections between our experiences and the current state of the industry.
✨Showcase Our Versatility
As full-time PR professionals, we need to demonstrate our adaptability. Be ready to talk about how we've handled challenging situations, managed crises, or adapted strategies on the fly. Employers will appreciate our ability to pivot and find solutions under pressure, so let’s have those scenarios at our fingertips to discuss.
