MAIN PURPOSE
- to contribute to the planning, development and organisation of communication service systems and procedures
- to assist in the implementation of the school’s communications strategies, marketing communications and public relations activities both internal and external
- to maintain accurate record keeping systems, and ensure that Parentmail and Parentpay are updated with leavers and joiners
- to be responsible for all extra‑curricular bookings and related communication
- to offer a warm and welcoming approach to all visitors, families, staff and children when contacting and communicating with the office
MAIN DUTIES
Administration
- to word process and complete complex IT based tasks
- to prepare and collate all information that supports the better organisation of any curricular activity for both staff and families
- to communicate First Aid incidents via Parent Mail to families
- to be responsible for all communication regarding extra‑curricular activities and educational visits to families
- to book transport tickets through TFL School Party Scheme for planned educational visits
- to chase parental consent and payments and run relevant reports from ParentMail and ParentPay
- to be responsible for all booking systems that involve parental involvement
- to work in partnership with the Office Manager and Director of Operations in the planning of residential trips and educational visits
- to undertake the administration of complex procedures e.g. collation of school reports, other school documentation
- to operate relevant equipment / complex ICT packages
- to undertake financial procedures e.g. raising official school orders and invoices
- to be responsible for the collation of daily lunch numbers for both children and staff and communicate effectively with the Kitchen Leader
- to produce personalised dietary need cards for any child with a dietary need and ensure classes have coloured lanyards for those with a dietary requirement
- to be responsible for the management of Parent Pay and chasing payments for school lunches and educational visits and passing to the Director of Operations, when debts remain unpaid
- to communicate effectively with all members of staff regarding stationery needs and resourcing
- to support internal ‘house‑keeping’ of a busy school office to include answering phones, photocopying, basic first aid, contact with families
- to produce exercise book labels for all classes at the start of each term and for new in‑year starters, and during the term as required and directed by class teachers
- to complete daily updating for the After School Club class door lists daily with attendees as directed by the Office Manager
- to undertake any administrative duties commensurate to the position
RESPONSIBILITIES
- to be aware of and comply with policies and procedures relating to safeguarding, health and safety, confidentiality and data protection and critical incidents procedures, reporting all concerns to the Director of Operations
- to be aware of and support equal opportunities for all
- to contribute to the overall ethos/work/visions of the school
- to establish constructive relationships and communicate with other agencies/professionals
- to participate in training and other staff development activities as required
- to attend and participate in relevant meetings as required
- to be part of the Performance Management process
QUALIFICATIONS/TRAINING
- to have very good Mathematics, English and ICT skills
KNOWLEDGE/SKILLS
- to have a full working knowledge of relevant policies/codes of practice and awareness of relevant legislation
- to have very good ICT skills
- to participate in development and training opportunities
- to have the ability to communicate well with children and all adults
- to work constructively as part of a team, understanding school roles and responsibilities and you own position within these
- to contribute to the wider life of the school (e.g. attendance at school fair, planned events, as appropriate)
- to self‑evaluate learning needs and actively seek learning opportunities
Communications Admin Officer employer: Singlegate Primary School
As a Communications Admin Officer at our school, you will be part of a vibrant and supportive community dedicated to fostering a welcoming environment for students, families, and staff. We prioritise professional development, offering numerous training opportunities to enhance your skills while ensuring a healthy work-life balance. Join us in making a meaningful impact on our school’s communication strategies and enjoy the unique advantage of working in a nurturing educational setting that values collaboration and growth.
