At a Glance
- Tasks: Support communication strategies and manage extra-curricular bookings in a vibrant school environment.
- Company: A welcoming school dedicated to fostering a positive community for students and families.
- Benefits: Gain valuable experience, develop skills, and contribute to a supportive educational atmosphere.
- Other info: Engage in training opportunities and participate in school events for personal growth.
- Why this job: Make a difference in students' lives while enhancing your administrative and communication skills.
- Qualifications: Strong Maths, English, and ICT skills; teamwork and communication abilities are essential.
The predicted salary is between 30821 - 37670 £ per year.
- MAIN PURPOSE
- to contribute to the planning, development and organisation of communication service systems and procedures
- to assist in the implementation of the school’s communications strategies, marketing communications and public relations activities both internal and external
- to maintain accurate record keeping systems, and ensure that Parentmail and Parentpay are updated with leavers and joiners
- to be responsible for all extra‑curricular bookings and related communication
- to offer a warm and welcoming approach to all visitors, families, staff and children when contacting and communicating with the office
MAIN DUTIES
- Administration
- to word process and complete complex IT based tasks
- to prepare and collate all information that supports the better organisation of any curricular activity for both staff and families
- to communicate First Aid incidents via Parent Mail to families
- to be responsible for all communication regarding extra‑curricular activities and educational visits to families
- to book transport tickets through TFL School Party Scheme for planned educational visits
- to chase parental consent and payments and run relevant reports from Parent Mail and Parent Pay
- to be responsible for all booking systems that involve parental involvement
- to work in partnership with the Office Manager and Director of Operations in the planning of residential trips and educational visits
- to undertake the administration of complex procedures e. g. collation of school reports, other school documentation
- to operate relevant equipment / complex ICT packages
- to undertake financial procedures e. g. raising official school orders and invoices
- to be responsible for the collation of daily lunch numbers for both children and staff and communicate effectively with the Kitchen Leader
- to produce personalised dietary need cards for any child with a dietary need and ensure classes have coloured lanyards for those with a dietary requirement
- to be responsible for the management of Parent Pay and chasing payments for school lunches and educational visits and passing to the Director of Operations, when debts remain unpaid
- to communicate effectively with all members of staff regarding stationery needs and resourcing
- to support internal ‘house‑keeping’ of a busy school office to include answering phones, photocopying, basic first aid, contact with families
- to produce exercise book labels for all classes at the start of each term and for new in‑year starters, and during the term as required and directed by class teachers
- to complete daily updating for the After School Club class door lists daily with attendees as directed by the Office Manager
- to undertake any administrative duties commensurate to the position
RESPONSIBILITIES
- to be aware of and comply with policies and procedures relating to safeguarding, health and safety, confidentiality and data protection and critical incidents procedures, reporting all concerns to the Director of Operations
- to be aware of and support equal opportunities for all
- to contribute to the overall ethos/work/visions of the school
- to establish constructive relationships and communicate with other agencies/professionals
- to participate in training and other staff development activities as required
- to attend and participate in relevant meetings as required
- to be part of the Performance Management process
QUALIFICATIONS/TRAINING
- to have very good Mathematics, English and ICT skills
- KNOWLEDGE/SKILLS
- to have a full working knowledge of relevant policies/codes of practice and awareness of relevant legislation
- to have very good ICT skills
- to participate in development and training opportunities
- to have the ability to communicate well with children and all adults
- to work constructively as part of a team, understanding school roles and responsibilities and you own position within these
- to contribute to the wider life of the school (e. g. attendance at school fair, planned events, as appropriate)
- to self‑evaluate learning needs and actively seek learning opportunities
- #J-18808-Ljbffr
Communications Admin Officer employer: Singlegate Primary School
As a Communications Admin Officer at our school, you will be part of a nurturing and collaborative environment that prioritises the well-being and development of both staff and students. We offer comprehensive training and professional growth opportunities, ensuring you can thrive in your role while contributing to our vibrant school community. Located in a supportive neighbourhood, our school fosters a warm atmosphere where every team member is valued and encouraged to make a meaningful impact.
We think you need these skills to ace Communications Admin Officer
Communication Skills
IT Skills
Record Keeping
ParentMail Management
ParentPay Management
Organisational Skills
Attention to Detail
