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- Tasks: Support a UHNWI with data management, scheduling, and document preparation.
- Company: Prestigious London-based firm focused on high-net-worth individuals.
- Benefits: Competitive pay, paid time off, and a dynamic work environment.
- Why this job: Join a fast-paced role where your skills make a real difference.
- Qualifications: 5+ years as an executive assistant and fluent in Russian.
- Other info: Ideal for organised multitaskers who thrive under pressure.
The predicted salary is between 36000 - 60000 £ per year.
As a Business Assistant, you’ll apply your professional skills in a wide range of tasks, including:
- Data Entry: Accurately enter, update, and maintain data in a variety of databases and spreadsheets.
- Contact Management: Assist in managing and updating contact lists, including customer and supplier information (Excel and AirTable).
- Zoom Coordination: Schedule and manage Zoom meetings, including sending invitations and ensuring all necessary details are provided.
- Word Processing and Document Processing: Prepare, edit, and format text, documents, and presentations as needed.
- Data Mining: Conduct online research to gather relevant information as requested by a manager (e.g., company profiles).
- Excel Management: Create, update, and manage Excel spreadsheets to support business intelligence and reporting.
- Analytics Support: Assist in compiling and analyzing data for business reports and presentations.
- Document Translation: Translate documents as needed.
- Minute Preparation: Assist in taking and preparing meeting minutes.
- Data Storage Management: Organize and manage data storage systems to ensure data integrity and availability (Notion).
- Letter Preparation: Compose and prepare business correspondence and letters as required.
- Calendar Analytics: Assist in populating the CEO's calendar and provide analytical support related to calendar management.
Required Skills and Experience:
- A minimum of 5 years of direct hands-on experience as an executive or business assistant to business owners (UHNWI) or Forbes list businessmen.
- Fluent Russian language command is a must.
- Advanced knowledge of online software/Tech tools such as Google Workspace, Office 365, Zoom, Jira, Slack, Notion, Zapier, Fireflies, Otter, LinkedIn Sales Navigator, Tableau, Confluence, Felo, Worldly, AirTable, Hub Spot, Contact Out, Rocket Reach, Excel/Google Sheets experienced user; SQL knowledge is an advantage.
- Ability to multitask with ease and prioritise work as needed.
- Highly organized with excellent time management skills.
- Ability to learn new tools quickly.
- Excellent interpersonal communication.
- Strong writing skills.
- Ability to work independently and under the pressure of deadlines.
- Solution driven!
Compensation & benefits:
- Competitive compensation level.
- Paid time off including vacation/sick leave.
Business Assistant to UHNWI in London (fluent Russian language) in City of London employer: Single Family Office
Contact Detail:
Single Family Office Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Business Assistant to UHNWI in London (fluent Russian language) in City of London
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or other platforms. Let them know you're on the lookout for opportunities, especially in roles like Business Assistant. You never know who might have a lead or can refer you directly!
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Tailor your responses to highlight how your skills, especially in data management and communication, align with their needs. Practice common interview questions to boost your confidence!
✨Tip Number 3
Showcase your tech-savviness! Be ready to discuss your experience with tools like Excel, Notion, and Zoom during interviews. Highlight specific examples of how you've used these tools to improve efficiency or solve problems in past roles.
✨Tip Number 4
Don't forget to apply through our website! We love seeing candidates who take the initiative. Plus, it gives you a chance to stand out from the crowd and show us you're serious about landing that Business Assistant role.
We think you need these skills to ace Business Assistant to UHNWI in London (fluent Russian language) in City of London
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experiences that match the job description. Highlight your experience with data entry, contact management, and any relevant software tools like Excel and Notion. We want to see how you can bring value to our team!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for the Business Assistant role. Mention your fluency in Russian and how your past experiences have prepared you for this position. Let us know what excites you about working with UHNWI!
Showcase Your Tech Savvy: Since the role involves using various tech tools, make sure to mention your proficiency with platforms like Google Workspace, Zoom, and AirTable. We love candidates who are comfortable with technology and can adapt quickly to new tools!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates. Plus, we love seeing applications come in through our own platform!
How to prepare for a job interview at Single Family Office
✨Know Your Tools
Familiarise yourself with the software and tools mentioned in the job description, like Excel, Notion, and Zoom. Be ready to discuss your experience with these platforms and how you've used them effectively in past roles.
✨Showcase Your Multitasking Skills
Prepare examples that demonstrate your ability to juggle multiple tasks at once. Think of specific situations where you successfully prioritised work under pressure, as this is crucial for a Business Assistant role.
✨Brush Up on Your Russian
Since fluency in Russian is a must, practice speaking and writing in Russian before the interview. You might be asked to translate a document or have a conversation in Russian, so being prepared will show your commitment.
✨Research the UHNWI Landscape
Do some homework on ultra-high-net-worth individuals (UHNWI) and their business needs. Understanding their world will help you tailor your responses and demonstrate that you’re the right fit for the role.
