Purchasing Executive in Penarth

Job Purpose

The Purchasing Executive (Part-Time) to support procurement operations within our Food & Beverage (F&B) division.

This role will assist the lead Purchasing Executive in managing day-to-day procurement activities, including supplier coordination, purchase order processing, inventory tracking, and administrative support.

This candidate will help ensure smooth and timely purchasing functions aligned with operational requirements.

• Job Responsibilities
• Assist in processing and tracking orders for F&B kitchens, including perishable items.
• Manage procurement and prepare purchase orders (POs) for outlets, focusing on liquor, beer, and wine.
• Source quotations for kitchen supplies such as cooking ware, utensils, and packaging materials.
• Coordinate and follow up on supplier tenders and quotations; issue and evaluate tender board purchase orders (PO).
• Maintain records of supplier quotations for other departments as required.
• Monitor and follow up on outstanding orders via procurement systems (e. g., MC and Tender Board).
• Input and reconcile F&B invoices for inventory and cost validation.
• Handle stationery orders for departments, including issuing, billing statements, and managing recurring supplies (e. g., audit rolls, thermal paper, printer ribbons).
• Conduct monthly stock takes and input F&B inventory data into the system.
• Provide weekly food and beverage cost reports to the Executive Chef.
• Compute sales and stock variance reports; submit reports to the Cost Controller.
• Maintain and update the liquor supplier listing.
• Meet and liaise with suppliers to ensure timely delivery and compliance.
• Any other duties/projects as assigned by Supervisor and/or Management.
• Follow the workplace safety and health system, safe work procedures or safety rules implemented at the workplace.
• Not engage in any unsafe or negligent act that may endanger yourself or others working around you.
• Use personal protective equipment provided to you to ensure your safety while working. You must not tamper with or misuse the equipment.

Requirements

• Diploma in Accounting, Finance, or Purchasing.
• 1–2 years of experience in accounts receivable or general accounting functions.
• Proficient in Microsoft Excel and familiar with accounting systems (e. g., SAP, Navision, Oracle). Handle Stocks, goods receiving & FNB requisition. Able to
• Source for equipment or other products per requirement.
• Strong numerical accuracy and attention to detail.
• Ability to work independently while meeting strict monthly deadlines.
• Good communication skills and a customer-oriented mindset.

Benefits in joining us

• Complimentary daily staff meal
• Birthday leave and vouchers
• Holistic medical & insurance health benefits for staff
• Central location. Easy access to public transport
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