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- Tasks: Support the COO with executive tasks and manage the London office environment.
- Company: Dynamic international medical aesthetics company with a focus on innovation.
- Benefits: Competitive salary, professional development, and a vibrant office culture.
- Why this job: Be the right hand of a C-suite leader and shape the future of the company.
- Qualifications: Experience as a senior Executive Assistant and strong organisational skills.
- Other info: Fast-paced environment with opportunities for growth and impact.
The predicted salary is between 36000 - 60000 £ per year.
The Executive Assistant role will support directly our global Chief Operating Officer (COO) and will be our London Office Assistant providing high-impact, autonomous executive support and will act as an extension of the COO's office, enabling delivery across multiple operational, strategic, and cross-functional priorities.
The role operates within the C-suite EA structure while taking direct, day-to-day responsibility for COO support, active coordination of deliverables, and ownership of the London office environment. This role is designed for a senior, self-efficient EA who can manage complexity, operate with sound judgment, support the preparation of executive presentations and reports, and progress work independently in a fast-moving, international medical aesthetics business.
Role Overview:
- Global COO Executive Support & Delivery Enablement
- London Office Ownership & Facilities Management
Key Responsibilities
- Global COO Executive Support
- Provide direct, day-to-day executive support to the COO, including agenda and calendar ownership, travel coordination, meeting preparation, and follow-up execution.
- Act as a trusted gatekeeper for the COO's time, exercising judgment to prioritise, sequence, and resolve competing demands.
- Prepare, structure, and refine executive presentations, briefing materials, and reports for COO-led meetings, ExCo forums, and operational reviews.
- Support the COO across multiple concurrent initiatives, ensuring actions, deliverables, and timelines progress without the need for continuous direction.
- Coordinate cross-functional inputs (e.g. Operations, Finance, Commercial, IT) and translate them into clear, executive-ready outputs.
- Track decisions and actions, drive follow-up and closure, and escalate issues only when necessary.
- C-Suite EA
- Provide back-up and overflow support to other C-suite EAs during absences or peak periods.
- Act as a point of reference within the EA community, supporting ways of working, communication standards, and continuous improvement.
- Support the organisation of leadership meetings, offsites, and executive events.
- London Office Ownership
- Act as the primary owner of the London office, ensuring a professional, well-run, and efficient working environment.
- Manage day-to-day office administration and facilities matters proactively.
- Coordinate with landlords, building management, and service providers.
- Oversee office maintenance, health & safety requirements, and general workplace needs.
- Support office setup, moves, or changes as the London footprint evolves.
What success looks like
- The COO's time, priorities, and deliverables are well structured, proactively managed, and focused on high-impact outcomes.
- Executive materials (presentations, reports, briefings) are clear, accurate, and decision-ready.
- Multiple COO-led workstreams progress smoothly, with issues anticipated and resolved early.
- The EA community operates in a coordinated, professional, and supportive manner.
- The London office runs smoothly, with issues addressed proactively and minimal escalation.
- Senior stakeholders experience confident, reliable, and high-quality executive support.
Experience & profile requirements
- Proven experience as a senior Executive Assistant supporting C-suite or equivalent leaders.
- Demonstrated ability to operate independently, manage complexity, and support multiple priorities.
- Strong experience preparing executive-level presentations, reports, and briefing materials.
- High level of discretion, professionalism, and sound judgment.
Experience
- Experience in medical aesthetics, healthcare, pharma, or similarly regulated environments.
- Exposure to office management or facilities ownership.
- Experience supporting executives in international, matrixed organisations.
Skills & attributes
- Highly organised, proactive, and delivery-focused.
- Strong analytical and structuring skills, comfortable working with data and KPIs.
- Confident communicator with senior stakeholders.
- Commercially aware and able to prioritise for impact.
- Calm under pressure, solution-oriented, and trusted to act independently.
Executive Assistant in London employer: Sinclair
Contact Detail:
Sinclair Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant in London
✨Tip Number 1
Network like a pro! Reach out to your connections and let them know you're on the hunt for an Executive Assistant role. You never know who might have the inside scoop on openings or can put in a good word for you.
✨Tip Number 2
Nail that interview prep! Research the company and the COO's background, and be ready to discuss how your skills align with their needs. Practise common interview questions and prepare some thoughtful ones of your own.
✨Tip Number 3
Showcase your organisational skills! During interviews, share examples of how you've managed complex schedules or coordinated multiple projects. This will demonstrate your ability to handle the demands of supporting a C-suite executive.
✨Tip Number 4
Apply through our website! We make it easy for you to find and apply for roles that suit your skills. Plus, it shows you're genuinely interested in joining our team. Don't miss out on the chance to land that dream job!
We think you need these skills to ace Executive Assistant in London
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Executive Assistant role. Highlight your experience supporting C-suite executives and managing complex tasks. We want to see how you can bring your unique skills to our team!
Craft a Compelling Cover Letter: Your cover letter should tell us why you're the perfect fit for this role. Share specific examples of how you've successfully managed priorities and supported senior leaders in the past. Let your personality shine through!
Showcase Your Organisational Skills: In your application, emphasise your organisational prowess. Mention any tools or methods you use to keep things running smoothly, especially in fast-paced environments. We love a proactive approach!
Apply Through Our Website: Don't forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. We can't wait to see what you bring to the table!
How to prepare for a job interview at Sinclair
✨Know Your COO
Before the interview, do some research on the company's COO. Understand their background, leadership style, and any recent initiatives they've been involved in. This will help you tailor your responses and show that you're genuinely interested in supporting them.
✨Showcase Your Organisational Skills
Be prepared to discuss specific examples of how you've managed complex schedules or coordinated multiple priorities in the past. Highlight your ability to keep things running smoothly, especially in a fast-paced environment, as this is crucial for the role.
✨Prepare Executive-Level Materials
Since you'll be responsible for preparing presentations and reports, bring samples of your previous work to the interview. Discuss your process for creating clear, concise, and impactful materials that are ready for executive review.
✨Demonstrate Discretion and Professionalism
C-suite support requires a high level of trust. Be ready to talk about situations where you've had to exercise discretion and sound judgment. Share how you handle sensitive information and maintain professionalism in all interactions.
