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- Tasks: Support the COO with executive tasks and manage the London office environment.
- Company: Dynamic international medical aesthetics company with a focus on innovation.
- Benefits: Competitive salary, professional development, and a vibrant office culture.
- Why this job: Be the backbone of the COO's operations and make a real impact in a fast-paced environment.
- Qualifications: Experience as a senior Executive Assistant and strong organisational skills.
- Other info: Join a supportive team and enjoy excellent career growth opportunities.
The predicted salary is between 36000 - 60000 £ per year.
The Executive Assistant role will support directly our global Chief Operating Officer (COO) and will be our London Office Assistant providing high-impact, autonomous executive support and will act as an extension of the COO’s office, enabling delivery across multiple operational, strategic, and cross-functional priorities. The role operates within the C-suite EA structure while taking direct, day-to-day responsibility for COO support, active coordination of deliverables, and ownership of the London office environment. This role is designed for a senior, self-efficient EA who can manage complexity, operate with sound judgment, support the preparation of executive presentations and reports, and progress work independently in a fast-moving, international medical aesthetics business.
Role Overview:
- Global COO Executive Support & Delivery Enablement
- C-Suite Back-Up Support
- London Office Ownership & Facilities Management
Key Responsibilities:
- Global COO Executive Support
- Provide direct, day-to-day executive support to the COO, including agenda and calendar ownership, travel coordination, meeting preparation, and follow-up execution.
- Act as a trusted gatekeeper for the COO’s time, exercising judgment to prioritise, sequence, and resolve competing demands.
- Prepare, structure, and refine executive presentations, briefing materials, and reports for COO-led meetings, ExCo forums, and operational reviews.
- Support the COO across multiple concurrent initiatives, ensuring actions, deliverables, and timelines progress without the need for continuous direction.
- Coordinate cross-functional inputs (e.g. Operations, Finance, Commercial, IT) and translate them into clear, executive-ready outputs.
- Track decisions and actions, drive follow-up and closure, and escalate issues only when necessary.
- C-Suite EA
- Provide back-up and overflow support to other C-suite EAs during absences or peak periods.
- Act as a point of reference within the EA community, supporting ways of working, communication standards, and continuous improvement.
- Support the organisation of leadership meetings, offsites, and executive events.
- London office ownership
- Act as the primary owner of the London office, ensuring a professional, well-run, and efficient working environment.
- Manage day-to-day office administration and facilities matters proactively.
- Coordinate with landlords, building management, and service providers.
- Oversee office maintenance, health & safety requirements, and general workplace needs.
- Support office setup, moves, or changes as the London footprint evolves.
What success looks like:
- The COO’s time, priorities, and deliverables are well structured, proactively managed, and focused on high-impact outcomes.
- Executive materials (presentations, reports, briefings) are clear, accurate, and decision-ready.
- Multiple COO-led workstreams progress smoothly, with issues anticipated and resolved early.
- The EA community operates in a coordinated, professional, and supportive manner.
- The London office runs smoothly, with issues addressed proactively and minimal escalation.
- Senior stakeholders experience confident, reliable, and high-quality executive support.
Experience & profile – essential:
- Proven experience as a senior Executive Assistant supporting C-suite or equivalent leaders.
- Demonstrated ability to operate independently, manage complexity, and support multiple priorities.
- Strong experience preparing executive-level presentations, reports, and briefing materials.
- High level of discretion, professionalism, and sound judgment.
Experience & profile requirements:
- Experience in medical aesthetics, healthcare, pharma, or similarly regulated environments.
- Exposure to office management or facilities ownership.
- Experience supporting executives in international, matrixed organisations.
Skills & attributes:
- Highly organised, proactive, and delivery-focused.
- Strong analytical and structuring skills, comfortable working with data and KPIs.
- Confident communicator with senior stakeholders.
- Commercially aware and able to prioritise for impact.
- Calm under pressure, solution-oriented, and trusted to act independently.
Executive Assistant employer: Sinclair
Contact Detail:
Sinclair Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant
✨Tip Number 1
Network like a pro! Reach out to your connections and let them know you're on the hunt for an Executive Assistant role. You never know who might have the inside scoop on openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Tailor your responses to show how your skills align with their needs, especially around supporting C-suite executives and managing complex tasks.
✨Tip Number 3
Practice your presentation skills! As an EA, you'll need to prepare executive-level materials. Get comfortable presenting your ideas clearly and confidently, as this will be key in impressing potential employers.
✨Tip Number 4
Don't forget to apply through our website! We make it easy for you to find roles that match your skills and experience. Plus, it shows you're serious about joining our team!
We think you need these skills to ace Executive Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Executive Assistant role. Highlight your experience supporting C-suite executives and managing complex tasks. We want to see how you can bring your unique skills to our team!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for the role and how your background aligns with our needs. Be sure to mention your experience in medical aesthetics or similar fields if applicable.
Showcase Your Organisational Skills: As an Executive Assistant, organisation is key! In your application, give examples of how you've successfully managed multiple priorities and supported high-level executives. We love seeing those skills in action!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re keen on joining our team at StudySmarter!
How to prepare for a job interview at Sinclair
✨Know Your COO Inside Out
Before the interview, do your homework on the COO and their priorities. Understand their role in the company and how you can support them effectively. This will show that you're proactive and genuinely interested in the position.
✨Master the Art of Presentation
Since you'll be preparing executive-level presentations, practice showcasing your skills. Bring examples of past presentations or reports you've created. Be ready to discuss your process for structuring information clearly and effectively.
✨Demonstrate Your Organisational Skills
Be prepared to discuss how you manage multiple priorities and complex tasks. Share specific examples of how you've successfully coordinated deliverables in a fast-paced environment, highlighting your ability to anticipate issues and resolve them proactively.
✨Showcase Your Communication Style
As an Executive Assistant, you'll need to communicate confidently with senior stakeholders. Practice articulating your thoughts clearly and concisely. During the interview, demonstrate your ability to engage in meaningful dialogue and ask insightful questions.
