Billing Coordinator

The firm Simpson Thacher & Bartlett LLP is one of the world’s leading international law firms. The Firm was established in 1884 and has more than 1,000 lawyers. Headquartered in New York with offices in Beijing, Brussels, Hong Kong, Houston, London, Los Angeles, Luxembourg, Palo Alto, São Paulo, Tokyo and Washington, D.C., the Firm provides coordinated legal advice and transactional capability to clients around the globe.

Description/Job Summary

To help manage the firm’s billing and revenue function in addition to assisting the firm to achieve its financial targets by providing an efficient and commercially focused service throughout the firm.

Responsibilities / Duties

• Establishing relationships in order to gain knowledge about the clients and matters of the departments quickly;
• Following up on matters that have concluded or have reached billing stage and ensuring they are responded to in a timely manner;
• Responsible for managing the revenue aspects of a specified group of Partners and fee earners within the firm;
• Conducting a regular review of Work In Progress (WIP) and Accounts receivable (AR) for your group and arranging review meetings with Partners and the group credit controller;
• Hold meetings with Partners and fee earners to discuss WIP & AR, including the credit controller in order to determine most appropriate course of action;
• Ensuring the timely processing of bills, checking VAT and numerical calculations on bills and compliance to VAT and Solicitors Accounts Rules;
• Continued maintenance of the matter comments and reporting for Partners assigned to you;
• Maintenance of transfers of time/cost and write-offs, production of credit notes where necessary;
• Regular analysis of client/matter information in relation to archiving;
• Keeping Partners and fee earners up-to-date on outstanding matters.

Required Skills

• Minimum of five years plus previous experience of working in a legal environment including exposure to billing, VAT and disbursements;
• Knowledge of Solicitors Accounts Rules;
• An understanding or experience of billing in a foreign currency and associated issues;
• Proficiency in Microsoft Office with strong skills in Excel;
• Experience of using Elite 3E required;
• Capable of being well organised with good writing skills;
• Ability to multi-task and prioritise;
• Ability to organise work flow and use time efficiently;
• Ability to be accurate and show an attention to detail;
• Capable of working within a high-charged, fast-paced environment;
• Flexibility to adapt to all work situations and demands as required;
• Available to work additional hours where necessary.

Details Salary and Benefits: Competitive Hybrid: Monday-Thursday in office, ability to WFH on Fridays.

Equal Opportunities

Simpson Thacher is committed to ensuring that everyone can reach their full potential, irrespective of background, identity, or circumstance. We know that we are at our best when we bring together diverse experiences and perspectives. This is why we are focused on fostering a collegial environment which maximises collaboration, empowering every individual to thrive and succeed.