At a Glance
- Tasks: Support partners and associates with client and admin tasks in a dynamic legal environment.
- Company: Join a leading law firm committed to diversity and collaboration.
- Benefits: Competitive salary, hybrid work model, and opportunities for professional growth.
- Other info: Flexible working hours and a supportive team culture await you.
- Why this job: Gain valuable experience in a fast-paced legal setting while building essential skills.
- Qualifications: Strong communication skills and proficiency in MS Office required.
The predicted salary is between 30000 - 40000 £ per year.
Providing a high level and proactive support to an allocation of partners and associates in relation to client and administrative matters ensuring that the needs of the client are met.
Responsibilities/Duties
- Acting as gatekeeper for fee earners, answering telephone calls, directing as appropriate and providing accurate information.
- Diary management for fee earners.
- Assisting with the drafting of correspondence and documents where appropriate e.g. emails, event invites and engagement letters.
- Amending, converting and formatting documents and processing mark-ups; creating and amending pitch documents in PowerPoint.
- Arranging travel for fee earner meetings and events including domestic and international travel.
- Assisting with fee earner time recording.
- Arranging internal and client meetings to include room bookings and organising lunches.
- Managing fee earner expense claims.
- Supporting wider team members as and when needed.
- Any other duties required to ensure a full administrative service to fee earners.
Matter Management and Input
- Opening new matters, assisting the fee earner with conflict checks and liaising with the risk/client engagement team.
- Completing matter opening forms.
- Assisting the fee earner with implementing and monitoring Chinese walls and insider lists when required.
- Assisting with billing tasks when required.
Client
- Client interacting role, therefore, knowledge of all key clients and their assistants with regular direct communication.
- Liaising with clients to arrange meetings.
- Assisting with answering billing queries by email or over the phone.
- Arranging BD/networking events with clients.
Required Skills
- Professional and courteous manner, building and maintaining effective working relationships.
- Extensive knowledge of MS Word, MS Excel, MS PowerPoint, MS Outlook and other MS Office products is essential.
- Knowledge of document management systems.
- Fast and accurate typing with excellent attention to detail.
- Ability to prioritise workload.
- Ability to self-manage and deal with conflicting priorities from different sources.
- Excellent communication and organisational skills with the ability to communicate with staff at all levels, including Partners and clients.
- Ability to work effectively within a team as well as independently.
- Must be flexible.
Details
- Team: This role is working within our UK Corporate department working with 3-4 partners and an allocation of associates.
- Salary and Benefits: Competitive Hybrid Monday-Thursday in office, ability to WFH on Fridays.
Equal Opportunities
Simpson Thacher is committed to being a Firm where everyone can reach their full potential, irrespective of background, identity or circumstance. We recognise that in order to be successful we need to attract, retain and develop diverse talent at all levels. This means recruiting from the widest possible pool of talent and fostering a collegial environment which maximises collaboration and empowers everyone at Simpson Thacher to bring their whole selves to work. If there is anything we can do to accommodate you to participate fully in the recruitment or interview process, please let us know by emailing londonrecruiting@stblaw.com.
Assistant (Legal Secretary) employer: Simpson Thacher & Bartlett LLP
Simpson Thacher is an exceptional employer that prioritises the professional growth and well-being of its employees, offering a competitive salary and a hybrid work model that promotes work-life balance. With a strong commitment to diversity and inclusion, the firm fosters a collaborative and supportive work culture where every team member can thrive and contribute meaningfully to client success. Located in the heart of London, employees benefit from a vibrant city atmosphere while working alongside experienced partners and associates in a dynamic corporate environment.
Contact Details:
Simpson Thacher & Bartlett LLP Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Assistant (Legal Secretary)
✨Tip Number 1
Network like a pro! Reach out to your connections in the legal field and let them know you're on the hunt for an Assistant role. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for those interviews! Research the firm and its key clients, and be ready to discuss how your skills align with their needs. Practise common interview questions and think about how you can showcase your organisational and communication skills.
✨Tip Number 3
Don’t underestimate the power of follow-ups! After an interview, send a thank-you email to express your appreciation for the opportunity. It’s a great way to reinforce your interest in the role and keep you top of mind.
✨Tip Number 4
Apply through our website! We’ve got loads of opportunities waiting for you, and applying directly can sometimes give you a better chance of standing out. Plus, it shows you’re genuinely interested in being part of our team!
We think you need these skills to ace Assistant (Legal Secretary)
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Assistant (Legal Secretary) role. Highlight relevant experience, especially in administrative support and client interaction, as these are key aspects of the job.
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for the role. Mention specific skills like diary management and document drafting that align with what we're looking for.
Show Off Your Tech Skills:We love candidates who are tech-savvy! Be sure to mention your proficiency in MS Office products and any experience with document management systems. This will show us you can hit the ground running.
Apply Through Our Website:Don't forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re keen on joining our team!
How to prepare for a job interview at Simpson Thacher & Bartlett LLP
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of an Assistant (Legal Secretary). Familiarise yourself with tasks like diary management, document drafting, and client interaction. This will help you demonstrate your knowledge and show that you're ready to hit the ground running.
✨Showcase Your Tech Skills
Since the role requires extensive use of MS Office products, be prepared to discuss your proficiency in Word, Excel, PowerPoint, and Outlook. You might even want to mention specific examples of how you've used these tools effectively in previous roles, especially for tasks like formatting documents or managing schedules.
✨Demonstrate Your Communication Skills
As this position involves liaising with clients and partners, it's crucial to showcase your excellent communication skills. Practice articulating your thoughts clearly and professionally. You could even prepare a few scenarios where you've successfully managed client interactions or resolved queries.
✨Be Ready to Prioritise
The ability to manage conflicting priorities is key in this role. Think of examples from your past experiences where you had to juggle multiple tasks. Be ready to explain how you prioritised your workload and ensured that everything was completed on time, which will highlight your organisational skills.
