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For Companies At a Glance
- Tasks: Provide proactive support to partners and associates in a dynamic legal environment.
- Company: Join Simpson Thacher & Bartlett LLP, a leading international law firm with a global presence.
- Benefits: Enjoy a competitive salary, hybrid work model, and opportunities for professional growth.
- Why this job: Be part of a collaborative team and make a real impact in the legal field.
- Qualifications: Strong communication skills, proficiency in MS Office, and attention to detail required.
- Other info: Flexible working environment with a focus on diversity and inclusion.
The predicted salary is between 28800 - 43200 £ per year.
Overview
The firm Simpson Thacher & Bartlett LLP is one of the world’s leading international law firms. The Firm was established in 1884 and has more than 1,000 lawyers. Headquartered in New York with offices in Beijing, Brussels, Hong Kong, Houston, London, Los Angeles, Luxembourg, Palo Alto, São Paulo, Tokyo and Washington, D.C., the Firm provides coordinated legal advice and transactional capability to clients around the globe.
Description/Job Summary
The role provides high level and proactive support to an allocation of partners and associates in relation to client and administrative matters, ensuring that the needs of the client are met.
Responsibilities
- Acting as gatekeeper for fee earners, answering telephone calls, directing as appropriate and providing accurate information.
- Diary management for fee earners.
- Assisting with the drafting of correspondence and documents where appropriate, e.g. emails, event invites and engagement letters.
- Amending, converting and formatting documents and processing mark-ups; creating and amending pitch documents in PowerPoint.
- Arranging travel for fee earner meetings and events, including domestic and international travel.
- Assisting with fee earner time recording.
- Arranging internal and client meetings, including room bookings and organising lunches.
- Managing fee earner expense claims.
- Supporting wider team members as and when needed.
- Any other duties required to ensure a full administrative service to fee earners.
Matter Management and Input
- Opening new matters, assisting the fee earner with conflict checks and liaising with the risk/client engagement team.
- Completing matter opening forms.
- Assisting the fee earner with implementing and monitoring Chinese walls and insider lists when required.
- Assisting with billing tasks when required.
Client
- Client interacting role, knowledge of key clients and their assistants with regular direct communication.
- Liaising with clients to arrange meetings.
- Assisting with answering billing queries by email or over the phone.
- Arranging BD/networking events with clients.
Required Skills
- Professional and courteous manner, building and maintaining effective working relationships.
- Extensive knowledge of MS Word, MS Excel, MS PowerPoint, MS Outlook and other MS Office products is essential.
- Knowledge of document management systems.
- Fast and accurate typing with excellent attention to detail.
- Ability to prioritise workload.
- Ability to self-manage and deal with conflicting priorities from different sources.
- Excellent communication and organisational skills with the ability to communicate with staff at all levels, including Partners and clients.
- Ability to work effectively within a team as well as independently.
- Must be flexible.
Details
Salary and Benefits: Competitive
Hybrid: Monday-Thursday in office, ability to WFH on Fridays
Equal Opportunities
Simpson Thacher is committed to ensuring that everyone can reach their full potential, irrespective of background, identity, or circumstance. We know that we are at our best when we bring together diverse experiences and perspectives. This is why we are focused on fostering a collegial environment which maximises collaboration, empowering every individual to thrive and succeed.
Assistant (Float - Legal Secretary) employer: Simpson Thacher & Bartlett LLP
Contact Detail:
Simpson Thacher & Bartlett LLP Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Assistant (Float - Legal Secretary)
✨Tip Number 1
Network like a pro! Reach out to current or former employees at Simpson Thacher & Bartlett LLP on LinkedIn. Ask them about their experiences and any tips they might have for landing the Assistant role. Personal connections can make a huge difference!
✨Tip Number 2
Prepare for the interview by researching the firm’s key clients and recent cases. This shows your genuine interest in the role and helps you stand out. Plus, it’ll give you some great talking points during the interview!
✨Tip Number 3
Practice your communication skills! Since this role involves liaising with clients and fee earners, being articulate and professional is key. Try mock interviews with friends or family to boost your confidence.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, we love seeing candidates who take that extra step to engage with us directly.
We think you need these skills to ace Assistant (Float - Legal Secretary)
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the role of Assistant (Float - Legal Secretary). Highlight relevant experience and skills that match the job description, like your proficiency in MS Office and your ability to manage multiple priorities.
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Mention specific experiences that demonstrate your organisational skills and your ability to build effective working relationships.
Showcase Your Attention to Detail: In a legal environment, attention to detail is crucial. Make sure your application is free from typos and errors. You might even want to include examples of how you've demonstrated this skill in previous roles.
Apply Through Our Website: We encourage you to apply through our website for a smoother process. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates!
How to prepare for a job interview at Simpson Thacher & Bartlett LLP
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of an Assistant (Float - Legal Secretary). Familiarise yourself with tasks like diary management, document drafting, and client interaction. This will help you demonstrate your knowledge and show that you're genuinely interested in the position.
✨Showcase Your Tech Skills
Since the role requires extensive knowledge of MS Office products, be prepared to discuss your proficiency in Word, Excel, PowerPoint, and Outlook. You might even want to mention any experience with document management systems. Highlighting these skills can set you apart from other candidates.
✨Demonstrate Your Communication Skills
Effective communication is key in this role. During the interview, practice clear and concise responses. You could also prepare examples of how you've successfully communicated with clients or colleagues in previous roles. This will illustrate your ability to build and maintain effective working relationships.
✨Be Ready for Scenario Questions
Expect questions that assess your ability to handle conflicting priorities and manage workloads. Think of specific situations where you've successfully juggled multiple tasks or resolved issues. This will show your problem-solving skills and flexibility, which are crucial for the role.
