Project Administrator

Our Client is a marine power pioneer, leading the development of advanced technology for commercial shipping and maritime applications.

The Role

Our Client is seeking an experienced Project Administrator to join their London-based engineering team. This role plays a key part in supporting the successful delivery of complex engineering projects by providing project coordination, control and administrative support across multidisciplinary teams. The Project Administrator will act as a central link between technical delivery, project management and wider business functions, supporting projects throughout their lifecycle while ensuring compliance with internal procedures, contractual requirements and regulatory standards.

Key Responsibilities

• Support the Engineering Office with day-to-day project control activities and liaise closely with Project Managers to deliver accurate project control information.
• Act as an administrative and operational interface between technical teams and project management across project and company activities.
• Coordinate project activities including meeting scheduling, minute taking, action tracking, document control and maintenance of project databases.
• Maintain records of project risks, issues, changes and lessons learned.
• Interface with a wide range of stakeholders across the marine and nuclear industries, documenting tasks, updates and project information.
• Support development, implementation and maintenance of project control procedures including budgeting, cost tracking and invoice processing, in liaison with finance teams.
• Maintain project schedules, assist with cost tracking and prepare reports for clients, suppliers and internal management.
• Support expediting of supplier and vendor data and equipment documentation.
• Track actions arising from design reviews, HAZIDs, HAZOPs and technical meetings.
• Track technical queries, RFIs, concessions and change records.
• Control technical documentation and manage document revision status.
• Maintain document registers in line with statutory, classification and regulatory requirements.
• Support submission of documentation to clients, suppliers, flag states, classification societies and regulatory bodies as required.
• Ensure records comply with company standards, quality requirements and contractual obligations.
• Support internal and external audit readiness activities.
• Assist with the development, implementation and ongoing maintenance of company procedures within the Project Administrator remit.
• Ensure project activities are performed, reviewed and approved in line with engineering procedures or project quality plans.
• Undertake any additional duties reasonably required within the remit of the role.
• Maintain continued professional development and demonstrate flexibility to travel internationally when required.

Key Requirements

• Degree-qualified in an engineering or related discipline (e.g. Naval Architecture, Mechanical Engineering) or equivalent relevant qualification.
• Experience in a similar project administration, project coordination or project control role.
• Engineering background with demonstrable understanding of project management and project control processes.
• Direct experience supporting multidisciplinary engineering design projects within marine, offshore, nuclear or heavy engineering environments.
• Familiarity with classification society approval processes and regulated design environments.
• Experience supporting complex engineering projects of extended duration.
• UK citizenship or a valid UK visa permitting full-time employment, with citizenship from DOE Part 810 authorised countries only.
• Strong project coordination and document control skills in technically complex environments.
• High attention to detail with the ability to manage multiple priorities concurrently.
• Clear, confident communicator, able to work effectively across multidisciplinary engineering teams.
• Proficient in Microsoft Office applications, including Excel, Word, Project and collaborative platforms such as SharePoint or equivalent.
• Familiarity with 2D and 3D CAD software (e.g. AutoCAD, Inventor, SolidWorks) to support document control and coordination processes.
• Organised, proactive and comfortable working in a regulated, fast-moving project environment.

Note: The closing, while present in the original, is kept for completeness without emphasis.