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- Tasks: Manage office operations, coordinate events, and ensure health & safety standards.
- Company: Join a fun and progressive organisation with a supportive team culture.
- Benefits: Generous leave, private health insurance, and opportunities for career progression.
- Other info: Dynamic environment with diverse training and networking opportunities.
- Why this job: Be the heartbeat of the office and make a real impact on employee experience.
- Qualifications: GCSE level education and 5+ years of administrative support experience preferred.
The predicted salary is between 30000 - 40000 £ per year.
The Office Manager plays a key role in creating a positive, well-organised and high-performing workplace environment. Acting as the central point for office operations, this role is responsible for ensuring the smooth day-to-day running of the office, coordinating engaging internal events and maintaining health & safety standards to support both employee experience and business efficiency.
Location: Leeds (LS15), on-site. Duration: 12-month FTC, starting in June 2025.
What You’ll Do
- Manage building facilities, including liaising with landlord and contractors to schedule required works, managing information displayed on notice boards and managing parking and room booking facilities.
- Ensure all contractors carrying out work on site have been approved through the contractor approval process and up to date documentation is maintained.
- Take ownership of the annual health and safety and fire audits, taking regular actions to maintain health & safety standards.
- Manage employees 'Driving for Work' controls including licence and insurance checks and promoting awareness of risks and responsibilities.
- Conduct 'Display Screen Risk Assessments' for office and bespoke workstations; support other teams with purchasing specific equipment where required.
- Organise Fire Marshall and First Aid training as required (working in combination with the People/ L&D team) and manage the list and recruitment of Fire Marshalls and First Aiders to ensure sufficient numbers are on site. Be a Fire Marshall and First Aider yourself.
- Manage front of house activities, welcoming guests and contractors, ensuring awareness of all on-site safety requirements and ensuring accurate record keeping.
- Welcome new starters to the site and ensure they are aware of all facilities. Manage catering orders, manage deliveries and stock levels of required office or event related stock.
- Take ownership of events management for formal and informal internal events and coordinate charity fundraising efforts on behalf of the company.
- Manage all incoming courier and mail deliveries.
What You’ll Bring
- Educated to GCSE level (or equivalent).
- 5+ years administrative support is desirable.
- Experience using the Simpro Group tech stack.
- Ability to handle high volume, multiple priorities in a fast-paced, ever-changing environment.
- Collaborative and an all round team-player with a great attitude.
- Exceptional organizational skills with a commitment to attention to detail.
- Highly flexible, available and responsive - particularly in terms of operating within multiple, global time zones.
- Superb problem-solving skills.
What We Can Offer You
- A generous annual leave entitlement plus a personal leave entitlement.
- Private Health Insurance.
- Employee Assistance Programme (24/7 confidential support on relationships, bereavement, finances).
- Life Insurance.
- Company pension scheme, with an uncapped 5% employer contribution.
- Generous Parental Leave Program.
- Paid Volunteer Leave Days.
- Public Holiday Exchange Scheme.
- Talent Referral Programme – get rewarded for referring a friend to join our team!
- Cyclescheme, a salary sacrifice to treat yourself to a bike & equipment.
- Home & Tech Scheme, a salary sacrifice to treat yourself to some new tech.
- A discounts and cash back scheme.
- Casual dress and relaxed office environment.
- Opportunities for career progression and development.
- Diverse training & internal networking opportunities across all of our product lines.
- Service recognition awards.
Our Core Values:
- We Are One Team.
- We Are Customer Centric.
- We Are Growth Minded.
- We Are Accountable.
- We Celebrate Success.
Simpro, AroFlo, BigChange & ClockShark are equal opportunity employers with a best-of-class onboarding program and supportive team environments. This means that we want everyone to feel welcome and offer equal opportunities for everyone, regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex or sexual orientation, or any other non-performance factor. If you'd like to join a fun and progressive organisation, where there are opportunities to develop your career, please apply now with your CV/Resume.
Please note: no agencies will be accepted in the recruitment of this role. Any CVs provided to Simpro Software by agencies will be treated as a gift.
Office Manager in Leeds employer: Simpro
Contact Detail:
Simpro Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Manager in Leeds
✨Tip Number 1
Get to know the company culture! Before your interview, check out their social media and website to see what they're all about. This will help you tailor your answers and show that you're genuinely interested in being part of their team.
✨Tip Number 2
Practice makes perfect! Run through common interview questions with a friend or in front of the mirror. The more comfortable you are with your responses, the more confident you'll feel during the actual interview.
✨Tip Number 3
Don’t forget to ask questions! At the end of the interview, have a couple of thoughtful questions ready. This shows that you’re engaged and gives you a chance to find out if the role is right for you too.
✨Tip Number 4
Follow up after your interview! A quick thank-you email can go a long way. It keeps you on their radar and shows your enthusiasm for the position. Plus, it’s a great opportunity to reiterate why you’d be a perfect fit!
We think you need these skills to ace Office Manager in Leeds
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Office Manager role. Highlight your experience in managing office operations, coordinating events, and maintaining health & safety standards. We want to see how your skills align with what we’re looking for!
Show Off Your Organisational Skills: In your application, don’t shy away from showcasing your exceptional organisational skills. Give us examples of how you’ve handled multiple priorities in a fast-paced environment. We love a good story about problem-solving too!
Be Personable: Since this role involves welcoming guests and new starters, let your personality shine through in your application. We’re looking for someone who’s not just skilled but also a great team player with a positive attitude!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re keen on joining our team!
How to prepare for a job interview at Simpro
✨Know Your Office Management Basics
Brush up on your knowledge of office management principles, especially around health and safety standards. Be ready to discuss how you would handle day-to-day operations and ensure a smooth running of the office.
✨Showcase Your Organisational Skills
Prepare examples that highlight your exceptional organisational skills. Think about times when you successfully managed multiple priorities or coordinated events, and be ready to share these stories during the interview.
✨Familiarise Yourself with the Tech Stack
If the company uses the Simpro Group tech stack, make sure you understand its functionalities. Even if you haven't used it before, showing a willingness to learn and adapt can impress your interviewers.
✨Emphasise Team Collaboration
As an Office Manager, being a team player is crucial. Prepare to discuss how you've collaborated with others in previous roles, particularly in fast-paced environments, and how you can contribute to a positive workplace culture.