At a Glance
- Tasks: Create a vibrant workplace by managing office operations and coordinating engaging events.
- Company: Dynamic company in Leeds focused on employee experience and efficiency.
- Benefits: Generous leave, private health insurance, and a relaxed office vibe.
- Other info: Great opportunities for career growth and diverse training options.
- Why this job: Be the heartbeat of the office and make a real difference every day.
- Qualifications: GCSE level education and 5+ years of admin support preferred.
The predicted salary is between 30000 - 40000 £ per year.
The Office Manager plays a key role in creating a positive, well-organised and high-performing workplace environment. Acting as the central point for office operations, this role is responsible for ensuring the smooth day-to-day running of the office, coordinating engaging internal events and maintaining health & safety standards to support both employee experience and business efficiency.
Location: Leeds (LS15), on-site.
Duration: 12-month FTC, starting in June 2025.
What You’ll Do
- Manage building facilities, including liaising with landlord and contractors to schedule required works, managing information displayed on notice boards and managing parking and room booking facilities.
- Ensure all contractors carrying out work on site have been approved through the contractor approval process and up-to-date documentation is maintained.
- Take ownership of the annual health & safety and fire audits, taking regular actions to maintain health & safety standards.
- Manage employees 'Driving for Work' controls including licence and insurance checks and promote awareness of risks and responsibilities.
- Conduct 'Display Screen Risk Assessments' for office and bespoke workstations; support other teams with purchasing specific equipment where required.
- Organise Fire Marshall and First Aid training as required (working in combination with the People / L&D team) and manage the recruitment of Fire Marshalls and First Aiders to ensure sufficient numbers are on site.
- Be a Fire Marshall and First Aider yourself.
- Manage front-of-house activities, welcoming guests and contractors, ensuring awareness of all on-site safety requirements and maintaining accurate record keeping.
- Welcome new starters to the site and ensure they are aware of all facilities.
- Manage catering orders, deliveries and stock levels of required office or event-related stock.
- Take ownership of events management for formal and informal internal events and coordinate charity fundraising efforts on behalf of the company.
- Manage all incoming courier and mail deliveries.
What You’ll Bring
- Educated to GCSE level (or equivalent). 5+ years of administrative support is desirable.
- Experience using the Simpro Group tech stack.
- Ability to handle high volume, multiple priorities in a fast-paced, ever-changing environment.
- Collaborative and an all-round team-player with a great attitude.
- Exceptional organisational skills with a commitment to attention to detail.
- Highly flexible, available and responsive – particularly in terms of operating within multiple, global time zones.
- Superb problem-solving skills.
What We Can Offer
- A generous annual leave entitlement plus a personal leave entitlement.
- Private Health Insurance.
- Employee Assistance Programme (24/7 confidential support on relationships, bereavement, finances).
- Life Insurance.
- Company pension scheme, with an uncapped 5% employer contribution.
- Generous Parental Leave Program.
- Paid Volunteer Leave Days.
- Public Holiday Exchange Scheme.
- Talent Referral Programme – get rewarded for referring a friend to join our team.
- Cyclescheme, a salary sacrifice to treat yourself to a bike & equipment.
- Home & Tech Scheme, a salary sacrifice to treat yourself to new tech.
- Discounts and cash back scheme.
- Casual dress and relaxed office environment.
- Opportunities for career progression and development.
- Diverse training & internal networking opportunities across all of our product lines.
- Service recognition awards.
Simpro, AroFlo, BigChange & ClockShark are equal opportunity employers. We want everyone to feel welcome and offer equal opportunities for everyone, regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex or sexual orientation, or any other non-performance factor.
Office Manager in Leeds employer: Simpro Software New Zealand Ltd
At Simpro, we pride ourselves on fostering a vibrant and inclusive work culture in Leeds, where our Office Manager plays a pivotal role in enhancing employee experience and operational efficiency. With generous benefits such as private health insurance, a robust pension scheme, and ample opportunities for career progression, we are committed to supporting our employees' growth and well-being in a relaxed and collaborative environment.
Contact Details:
Simpro Software New Zealand Ltd Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Office Manager in Leeds
✨Tip Number 1
Get to know the company culture! Before your interview, do a bit of research on the company’s values and work environment. This will help you tailor your responses and show that you’re a great fit for their team.
✨Tip Number 2
Practice makes perfect! Run through common interview questions with a friend or in front of the mirror. The more comfortable you are with your answers, the more confident you'll feel during the actual interview.
✨Tip Number 3
Show off your organisational skills! As an Office Manager, you’ll need to demonstrate your ability to juggle multiple tasks. Bring examples of how you've successfully managed projects or events in the past to highlight your experience.
✨Tip Number 4
Don’t forget to follow up! After your interview, send a quick thank-you email to express your appreciation for the opportunity. It’s a nice touch that can set you apart from other candidates.
We think you need these skills to ace Office Manager in Leeds
Some tips for your application 🫡
Show Your Organisational Skills:As an Office Manager, your ability to keep things organised is key. Make sure your application reflects your exceptional organisational skills and attention to detail. Use examples from your past experiences to showcase how you've managed multiple priorities effectively.
Highlight Your Team Spirit:We love a collaborative team player! In your application, emphasise your experience working in teams and how you’ve contributed to creating a positive workplace environment. Share stories that demonstrate your great attitude and willingness to support others.
Be Clear and Concise:When writing your application, clarity is crucial. Keep your language straightforward and avoid jargon. We want to see your personality shine through, so don’t be afraid to let your voice come across while keeping it professional.
Apply Through Our Website:We encourage you to apply directly through our website for the best chance of success. It’s super easy and ensures your application gets to the right people. Plus, you’ll find all the details you need about the role and our company culture there!
How to prepare for a job interview at Simpro Software New Zealand Ltd
✨Know Your Office Management Basics
Brush up on your knowledge of office management principles, especially around health and safety standards. Be ready to discuss how you would handle day-to-day operations and ensure a smooth running of the office.
✨Showcase Your Organisational Skills
Prepare examples that highlight your exceptional organisational skills. Think about times when you successfully managed multiple priorities or coordinated events, and be ready to share these stories during the interview.
✨Familiarise Yourself with the Tech Stack
If the company uses specific tools like Simpro, make sure you understand how they work. Even if you haven't used them before, showing a willingness to learn can impress the interviewers.
✨Demonstrate Your Team Spirit
As an Office Manager, collaboration is key. Be prepared to discuss how you've worked effectively in teams before, and share examples of how you’ve contributed to a positive workplace environment.
