At a Glance
- Tasks: Manage office operations, coordinate events, and ensure health and safety compliance.
- Company: Join a fun and progressive organisation with a supportive team culture.
- Benefits: Generous leave, private health insurance, and opportunities for career progression.
- Other info: Dynamic environment with diverse training and internal networking opportunities.
- Why this job: Be the backbone of our office and make a real impact on our team’s success.
- Qualifications: GCSE level education and 5+ years of administrative support experience preferred.
The predicted salary is between 30000 - 40000 £ per year.
As an Office Manager, you'll play a key role in ensuring the smooth day-to-day running of our office while creating a welcoming, organised and efficient working environment for employees and visitors alike. This varied, hands-on position is responsible for office operations, internal event coordination and health and safety compliance, supporting the wider business by keeping everything running seamlessly behind the scenes.
Location and Hours: Reading (RG1), on-site. 3 days, 22.5 hours per week (ideally Mon, Wed, Thur)
What You’ll Do:
- Manage building facilities, including liaising with landlord and contractors to schedule required works, managing information displayed on notice boards and managing parking and room booking facilities.
- Ensure all contractors carrying out work on site have been approved through the contractor approval process and up to date documentation is maintained.
- Take ownership of the annual health and safety and fire audits, taking regular actions to maintain health & safety standards.
- Manage employees 'Driving for Work' controls including licence and insurance checks and promoting awareness of risks and responsibilities.
- Conduct 'Display Screen Risk Assessments' for office and bespoke workstations; support other teams with purchasing specific equipment where required.
- Organise Fire Marshall and First Aid training as required (working in combination with the People/ L&D team) and manage the list and recruitment of Fire Marshalls and First Aiders to ensure sufficient numbers are on site. Be a Fire Marshall and First Aider yourself.
- Manage front of house activities, welcoming guests and contractors, ensuring awareness of all on-site safety requirements and ensuring accurate record keeping.
- Welcome new starters to the site and ensure they are aware of all facilities.
- Manage catering orders, manage deliveries and stock levels of required office or event related stock.
- Take ownership of events management for formal and informal internal events and coordinate charity fundraising efforts on behalf of the company.
- Manage all incoming courier and mail deliveries.
- Support the business with ad hoc requests as required.
What You’ll Bring:
- Educated to GCSE level (or equivalent)
- 5+ years administrative support is desirable.
- Experience using the Simpro Group tech stack.
- Ability to handle high volume, multiple priorities in a fast-paced, ever-changing environment.
- Collaborative and an all round team-player with a great attitude.
- Exceptional organizational skills with a commitment to attention to detail.
- Highly flexible, available and responsive - particularly in terms of operating within multiple, global time zones.
- Superb problem-solving skills.
What We Can Offer You:
- A generous annual leave entitlement plus a personal leave entitlement
- Private Health Insurance
- Employee Assistance Programme (24/7 confidential support on relationships, bereavement, finances)
- Life Insurance
- Company pension scheme, with an uncapped 5% employer contribution
- Generous Parental Leave Program
- Paid Volunteer Leave Days
- Public Holiday Exchange Scheme
- Talent Referral Programme – get rewarded for referring a friend to join our team!
- Cyclescheme, a salary sacrifice to treat yourself to a bike & equipment
- Home & Tech Scheme, a salary sacrifice to treat yourself to some new tech
- A discounts and cash back scheme
- Casual dress and relaxed office environment
- Opportunities for career progression and development
- Diverse training & internal networking opportunities across all of our product lines
- Service recognition awards
Our Core Values:
- We Are One Team
- We Are Customer Centric
- We Are Growth Minded
- We Are Accountable
- We Celebrate Success
Simpro, AroFlo, BigChange & ClockShark are equal opportunity employers with a best-of-class onboarding program and supportive team environments. This means that we want everyone to feel welcome and offer equal opportunities for everyone, regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex or sexual orientation, or any other non-performance factor.
If you'd like to join a fun and progressive organisation, where there are opportunities to develop your career, please apply now with your CV/Resume.
Please note: no agencies will be accepted in the recruitment of this role. Any CVs provided to Simpro Software by agencies will be treated as a gift.
Office Manager in Reading employer: Simpro Group
At Simpro Group, we pride ourselves on fostering a collaborative and inclusive work culture that prioritises employee well-being and professional growth. As an Office Manager in Reading, you'll enjoy a generous benefits package, including private health insurance, a robust pension scheme, and opportunities for career progression, all within a supportive environment that values teamwork and celebrates success.
StudySmarter Expert Advice🤫
We think this is how you could land Office Manager in Reading
✨Get Involved in Local HR Events
Check out local HR networking events or workshops in your area. These are great opportunities to meet industry professionals, learn about the latest trends in human resources, and potentially get leads on part-time roles like the one at Simpro Group.
✨Join HR Communities Online
Platforms like SHRM Connect or HR-specific LinkedIn groups are gold mines for job leads and industry discussions. Engaging in conversations can put your name out there and might just catch the eye of someone from Simpro Group looking for a part-time star!
✨Utilise University Career Services
If you're studying or have recently graduated, don’t forget about your university's career services. They often have contacts in the HR world that can help you score a part-time gig, plus you can access exclusive job boards!
✨Direct Applications Through Our Website
When you find the part-time role you're excited about, apply directly through our website. This not only shows your enthusiasm but also helps us streamline the hiring process. Make your application stand out with a tailored approach!
We think you need these skills to ace Office Manager in Reading
Some tips for your application 🫡
Showcase Your People Skills:In human resources, it’s all about connecting with people. Make sure your CV highlights any relevant experience in recruitment, employee relations, or conflict resolution. If you’ve got any certifications in HR or related fields, don’t forget to flaunt them!
Tailor Your Cover Letter to Shine Bright:When applying for a part-time HR role at Simpro Group, your cover letter should reflect your motivation and enthusiasm for the position. Discuss your passion for people management and how you can contribute to their team, even on a part-time basis.
Demonstrate Flexibility and Availability:Since it's a part-time role, be clear in your application about your availability. HR often requires a balance of flexibility and commitment, so outline any existing commitments and how you plan to manage your time effectively.
Include Real-Life Examples:When describing your experience, use specific examples that illustrate your competency in HR tasks. Whether it’s handling employee onboarding or managing records, these anecdotes can make your application stand out to Simpro Group.
How to prepare for a job interview at Simpro Group
✨Know Your HR Basics Inside Out
As we're diving into a part-time HR role, let’s brush up on key HR concepts like recruitment processes, employment law, and employee engagement strategies. Prepare to explain how you've handled various HR scenarios in the past or how you'd approach them in the future – this shows you can hit the ground running!
✨Get Creative with Your HR Portfolio
Bring along a portfolio showcasing your HR projects, like recruitment plans or engagement activities you've designed. This isn't just for show; it helps us illustrate our hands-on experience and creativity, making us stand out to Simpro Group. Plus, it’s a tangible way to discuss our achievements!
✨Brush Up on Behavioural Interview Techniques
Expect a mix of traditional and behavioural interview questions. Prepare STAR answers (Situation, Task, Action, Result) on how you've resolved conflicts or improved team dynamics. Since HR is all about people, our ability to communicate effectively will be under the spotlight.
✨Show Flexibility and Enthusiasm
In a part-time HR role, demonstrating a flexible approach to working hours and responsibilities can make us more appealing to Simpro Group. Expressing our eagerness to learn and contribute to the team will demonstrate that we're not just filling a position, but genuinely excited to be part of their journey!
