Finance Operations Manager

Location: Livingston, West Lothian Employment Hours: Full time
37.5hrs (Office based) Salary: Up to £30,000 Contract type: Permanent What we do At Simply Solutions, we are a boutique International Property Maintenance provider. Clients of all sizes, across a diverse range of sectors work with Simply Solutions; from national, blue-chip high street retailers to regional care organisations. Our staff provide a professional, innovative and empowering approach to delivering property maintenance solutions on an international, national, regional and local scale, allowing you to focus on your core business objectives and assisting you on the road to success. Our services are tailored to meet each clients specific requirements. We pride ourselves on working in harmony with our clients and their surroundings. We understand that providing a truly world class service can only be achieved when our products and services exceed our clients expectations. Our four key guiding principles: Four key principles underpin our mission and characterise our continued success. These are fundamental to how we approach and conduct our business, and that of our clients. Commitment | Quality | Service | Integrity Job Description Role Overview: This is an exciting opportunity to join their team in a pivotal role that blends financial oversight with high-level administrative support. The Finance Operations Manager will play a key role in ensuring strong financial control, smooth office operations, and compliance with statutory requirements. This position offers variety and responsibility, purchase & sales ledger management and office coordination. Reporting to: Head of Finance Direct Reports: Three Finance Assistants Duties and Responsibilities Manage the operational finance team. Manage the sales & purchase ledgers, including raising invoices and resolving discrepancies. Produce daily sales & margin report, review transactions out with expected margin and comment on variance and issue to senior management. Conduct reconciliations on client and supplier accounts. Oversee the month end process. Produce monthly and ad-hoc financial reports for senior management. Oversee the purchase order system and ensure compliance with procurement policy. Provide advanced administrative support, including proofreading, document formatting, and report drafting. Assist the Head of Finance with project administration and data collation. Contribute to continuous improvement of finance systems and procedures. Regular team one to ones & team meetings to ensure all team are working towards achieving departmental KPIs and organisational goals. Provide support to team as required. Reconcile monthly client portals & consolidated billings to ensure our accounting system invoicing & QTRBK system are in line with client systems Ad hoc Duties as required. Skills & Experience Proven experience working within fast-paced finance team environment & dealing with large transactional volumes Proven experience in a finance or administration role with strong accounting knowledge. Proficient in Microsoft Office and financial systems. Elevated level of accuracy, confidentiality, and attention to detail. Excellent organisational and communication skills. Ability to manage workload independently while contributing to a team environment. Good knowledge of operating financial systems and understanding of nominal ledger coding structures. Experience of process improvement and automation Initiative-taker with drive and ability to work collaboratively and flexibly. Ability to motivate and develop staff. Able to organise and prioritise work, with suitable time management skills. Ideally, But Not Essentially, Youll Also Have Experience of working within a finance team in a Facilities Management environment. Ability to analyse reports/systems/working practices to identify errors and potential improvements.
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