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- Tasks: Manage and coordinate project documentation using SharePoint and support project teams.
- Company: Dynamic company focused on efficient project delivery and teamwork.
- Benefits: Competitive salary, professional development, and a collaborative work environment.
- Why this job: Join a team where your organisational skills can shine and make a real difference.
- Qualifications: 3 years of documentation experience and strong IT skills required.
- Other info: Great opportunity for career growth in a supportive atmosphere.
The predicted salary is between 30000 - 40000 £ per year.
PURPOSE OF ROLE: To support project delivery teams in the effective and efficient management and co-ordination of project and programme documentation in accordance with requirements outlined in the Business Management System.
MAIN TASKS:
- Overseeing of document upload/build up in Business Management System/SharePoint
- Maintenance and ongoing folder structure development in SharePoint
- Co-ordination of Requests for Information and Technical queries
- Ensure latest revision of all documentation is made available on system timeously, and advised to all
- Support Project teams in day-to-day usage of SharePoint in terms of document uploads, editing, downloads, training and advice
- Develop and implement a programme of document download from client’s portals if required
- Produce and review Document Control Procedures
- Support project teams in ensuring the smooth running of the screening and approvals process in terms of document issue
- Implement a plan of regular reviews of document storage in terms of location on SharePoint
- Working with Project Managers, co-ordinate the issue/approval and release of documentation
- Work with Office Manager to provide training on Document Management Systems
- Produce reports when needed of latest documents/drawings issued to Clients.
- Other additional tasks as required
KEY ATTRIBUTES, SKILLS AND REQUIREMENTS:
Knowledge/Experience:
- Minimum of 3 years’ experience in handling documentation
- Working with multi-discipline teams in office and construction site environments
Skills:
- Bright demeanour
- Good Communication Skills
- Excellent IT skills – with experience of using PowerPoint, Excel, Outlook, use of internet and document management systems eg. SharePoint, 4Projects
- Ability to work to tight deadlines
- Keen
Qualifications:
- Minimum of GCSE level in English and Maths
- A level standard education
Document Controller in Swaffham employer: Simply Recruitment Group
Contact Detail:
Simply Recruitment Group Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Document Controller in Swaffham
✨Tip Number 1
Network like a pro! Reach out to your connections in the industry and let them know you're on the hunt for a Document Controller role. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Get your LinkedIn game on point! Make sure your profile is up-to-date and showcases your experience with document management systems like SharePoint. Join relevant groups and engage with posts to increase your visibility.
✨Tip Number 3
Prepare for interviews by brushing up on your knowledge of document control procedures and project management. Be ready to discuss how you've handled documentation in past roles and how you can support project teams effectively.
✨Tip Number 4
Don't forget to apply through our website! We love seeing applications directly from candidates who are eager to join us. Plus, it gives you a better chance to stand out in the crowd!
We think you need these skills to ace Document Controller in Swaffham
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Document Controller role. Highlight your experience with document management systems like SharePoint and any relevant skills that match the job description. We want to see how you can support our project delivery teams!
Show Off Your Communication Skills: Since good communication is key for this role, don’t shy away from showcasing your ability to coordinate with multi-discipline teams. Use examples in your application that demonstrate how you've effectively communicated in past roles.
Be Specific About Your Experience: When detailing your experience, be specific about your previous roles in handling documentation. Mention any processes you’ve developed or improved, especially in relation to document uploads and approvals. We love seeing concrete examples!
Apply Through Our Website: We encourage you to apply through our website for a smoother application process. It’s the best way for us to receive your application and ensures you’re considered for the role. Don’t miss out on the chance to join our team!
How to prepare for a job interview at Simply Recruitment Group
✨Know Your Document Management Systems
Familiarise yourself with SharePoint and any other document management systems mentioned in the job description. Be ready to discuss your experience with these tools, as well as how you've used them to streamline processes or improve efficiency in past roles.
✨Showcase Your Communication Skills
Since this role involves coordinating with project teams and handling requests for information, practice articulating your thoughts clearly. Prepare examples of how you've effectively communicated in previous positions, especially in multi-discipline environments.
✨Demonstrate Your Organisational Skills
Prepare to discuss how you manage documentation and maintain folder structures. Think of specific instances where your organisational skills made a difference in project delivery, and be ready to share those stories during the interview.
✨Be Ready for Scenario Questions
Expect questions that ask how you would handle specific situations, like tight deadlines or technical queries. Think through potential scenarios related to document control and prepare your responses, highlighting your problem-solving abilities and proactive approach.