Purchasing & Operations Assistant
Location: Birmingham, B10
Salary: £28,000 per annum
Hours: Full-time
Jobsworth Recruitment is working with an established business in Birmingham to recruit a proactive and organised Purchasing & Operations Assistant to join its team.
This is a varied, hands-on role combining purchasing, supplier liaison, operational administration, site maintenance coordination and health and safety support. It would suit someone who enjoys keeping things organised, solving problems and making sure day-to-day operations run smoothly.
You'll work closely with the Operations Manager, Procurement Director, Health & Safety Lead and teams across production, transport, sales and finance.
The Role
Purchasing & Supplier Management
- Obtain and compare supplier quotations, prices and delivery times.
- Raise purchase orders and chase outstanding deliveries.
- Liaise with suppliers regarding shortages, damaged goods, returns and invoice queries.
- Order PPE, site supplies, signage and other operational consumables.
- Maintain accurate purchasing records and supplier information.
Operations & Customer Support
- Liaise with customers regarding order progress and delivery arrangements.
- Coordinate incoming deliveries with production and yard teams.
- Monitor stock and material requirements, flagging potential shortages.
- Track operational issues and ensure actions are followed through to resolution.
- Support communication between internal departments.
Maintenance & Site Coordination
- Log machinery breakdowns, faults and maintenance requests.
- Arrange approved engineer visits and contractor call-outs.
- Obtain repair quotations and track work through to completion.
- Maintain servicing schedules and maintenance records.
- Escalate equipment safety concerns promptly.
Health & Safety & Contractor Administration
- Maintain health and safety records, inspection logs and action trackers.
- Coordinate contractor visits and collect required documentation, including RAMS and insurance details.
- Arrange site inductions and administer permits to work under the direction of authorised personnel.
- Monitor outstanding actions and paperwork.
- Help ensure PPE, signage and routine site requirements are maintained.
Administration & Reporting
- Update Excel spreadsheets, purchasing trackers and ERP systems.
- Assist with stock checks, goods receipt records and invoice matching.
- Resolve discrepancies with suppliers and the finance team.
- Maintain accurate records and provide operational updates.
What We're Looking For
- Previous experience in purchasing, procurement, operations administration or a similar role.
- Strong organisational skills and excellent attention to detail.
- Confident communication skills when dealing with suppliers, customers and colleagues.
- Good working knowledge of Microsoft Excel, Outlook and general office systems.
- A proactive approach to problem-solving and following tasks through to completion.
- The ability to prioritise competing deadlines in a busy operatio
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Administrator Who Wants To Become A Buyer in Birmingham employer: Simply Jobsworth
At Simply Jobsworth, we pride ourselves on being an excellent employer, offering competitive pay and a supportive work environment for our Class 2 HIAB Drivers in Tipton. Our team enjoys a strong work-life balance with daytime shifts and opportunities for professional growth within the logistics sector, making it a rewarding place to build your career while contributing to essential deliveries in the construction industry.
