Executive Assistant

We insure small businesses and enable big dreams – not just for our customers, but for our people and communities too. With over 1,000,000 active insurance policies, we protect builders, bakers, landlords and more than 1,200 other trades.

Job Details

• Job Category: Administrative/Clerical
• Position Type: Fixed Term Contract (13th July 2026 to 11th June 2027)
• Location: London
• Target Openings: 1

Job Overview

We’re looking for a strategic powerhouse to join our London-based Management Support Team on a fixed-term basis. You’ll be providing first‑class orchestration for seven senior leaders, acting as the primary point of contact and a master gatekeeper. This role is about more than booking meetings; it’s about protecting leaders’ time and ensuring the right priorities remain at the top of the pile. You will also own project initiatives, influence the workplace culture, and manage key social committees such as team away days and annual festive parties.

Responsibilities

• Proactively manage intensive diaries, juggling complex meeting logistics and room availability.
• Coordinate intricate international travel itineraries, including flights, hotels, visas, and ground transport.
• Lead the logistics for events and offsites, from sourcing venues to managing budgets.
• Produce high‑impact presentations and reports for internal and external audiences.
• Oversee financial and office administration, including managing expenses, raising purchase orders, and ordering catering.

Qualifications

• Well‑established in supporting leaders at a senior Executive Assistant or PA level.
• Google Suite expert – professional experience managing workflows in Google Docs, Sheets and Slides.
• Communication master who speaks plain English and builds relationships with diverse stakeholders.
• Organisational powerhouse with a proven ability to manage high volumes of work under tight deadlines.
• High integrity and honesty, comfortable handling sensitive leadership information.
• Process innovator who suggests and implements tools to improve team efficiency.

Benefits

• Work‑life balance with hybrid flexibility.
• 25 days annual leave, plus the option to buy five additional days.
• Flexible parental leave: six months full pay for primary caregiver, four weeks full pay for secondary caregiver.
• Life event leave: extra days every two years (e.g., moving house, birthdays); 2‑week paid sabbatical after five years, 4 weeks after ten years.
• Private medical insurance through BUPA, covering pre‑existing conditions, and a health cash plan for everyday expenses.
• Competitive salary based on experience with potential annual bonus on performance.
• Access to a dedicated learning platform and mental health counselling support.
• Pension match up to 5% and tax‑free life assurance sum of 4× basic salary (extendable to 10×).
• Salary‑sacrifice car scheme after six months’ service.
• Flexible benefits scheme allocated each year for items such as critical illness cover, dental, travel or gym membership.

Employment Practices

Simply Business is committed to providing equality and opportunities for all employees and candidates. We offer a workplace where colleagues are treated with respect and dignity. We do not discriminate directly or indirectly on the grounds of race, colour, religion, belief, political opinion, disability, nationality, ethnic origin, sex, sexual orientation or relationship status at any stage of the hiring process or during employment.