At a Glance
- Tasks: Manage lettings and property administration, ensuring smooth operations for landlords and tenants.
- Company: Join Simon Brien, a leading property services company with over 40 years of experience.
- Benefits: Enjoy a competitive salary, benefits package, and opportunities for professional development.
- Other info: Collaborative environment with excellent career growth opportunities in a respected team.
- Why this job: Be part of a dynamic team making a real impact in property management.
- Qualifications: Experience in lettings or property management, with strong communication and organisational skills.
The predicted salary is between 30000 - 32400 £ per year.
Simon Brien has an exciting opportunity for a Lettings & Property Management Administrator to join their established and growing team.
Simon Brien is a leading property services company in Northern Ireland with over 40 years’ experience, with a strong and well‑established Lettings and Property Management department that has been successfully developed and expanded over the past 16+ years.
The department currently manages over 680 residential properties, delivering a comprehensive, professional and proactive service to both landlords and tenants.
The company provides a full range of property services, with lettings and property management forming a core part of the business.
The team is focused on compliance, asset management, tenant relations and long‑term portfolio growth, supported by robust systems and a customer‑focused approach.
In 2024, Simon Brien became part of the Sherry Fitz Gerald Group, Ireland’s largest property advisory network, with over 100 offices, including more than 70 franchise locations.
In addition, Simon Brien is the exclusive associate of Knight Frank in Northern Ireland, giving clients access to a global network of over 600 offices across more than 50 markets and providing exceptional international reach for those selling premium and luxury homes.
- Role & Responsibilities
- Lettings
Administration: Register and maintain rental property details on the in‑house property management software; upload property details and images to company websites and online portals; complete tenancy credit checks and ensure processing within agreed timeframes; maintain accurate records for tenants and landlords; liaise with tenants and landlords regarding viewings, applications and follow‑ups; handle day‑to‑day enquiries relating to rental properties.
- Property
- Management
Administration: Administer lease renewals, ensuring documentation is issued, completed and recorded correctly; monitor statutory and regulatory compliance, including certification and renewals; proactively chase tenant rent arrears in a professional and timely manner, escalating where necessary; complete and process housing benefit and related forms as required; act as a point of contact for tenants in chasing arrears; support the property management team in delivering a high standard of service across a large portfolio of managed properties; carry out any other administrative duties associated with the lettings and property management function.
Qualifications and Skills
- Previous experience in a lettings or property management administrative role is essential.
- Excellent communication and interpersonal skills, with the ability to deal confidently with landlords, tenants and contractors.
- Strong organisational skills with a high level of attention to detail.
- Excellent working knowledge of Microsoft Office, particularly Microsoft Excel.
- Ability to work effectively in a fast‑paced and busy office environment.
- Proactive, self‑motivated and able to use own initiative with minimal supervision.
- Flexible and committed, with a professional approach to workload and deadlines.
What We Offer
- Competitive salary and benefits package.
- Opportunity to work within a well‑established and respected property management team.
- Supportive and collaborative working environment. Ongoing professional development and career progression opportunities within a growing department.
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Lettings and Property Management Administrator employer: Simon Brien Bradley
At Simon Brien Bradley, we pride ourselves on being an exceptional employer that fosters a collaborative and dynamic work culture. Our Newcastle office offers employees the chance to grow professionally through mentorship and hands-on experience in a leading property firm, while also enjoying a supportive environment that values client care and teamwork. With a focus on personal development and career progression, we are committed to helping our staff thrive in their roles and make a meaningful impact in the community.
StudySmarter Expert Advice🤫
We think this is how you could land Lettings and Property Management Administrator
✨Get Involved in Local Property Events
Dive into local property expos and networking events! Real estate thrives on connections, so attending these events helps us meet potential employers and industry leaders, plus it's a chance to show off your enthusiasm for the field.
✨Connect with Local Agents on Social Media
Follow and engage with local real estate agents and firms on platforms like Instagram and LinkedIn. Sharing their posts and commenting with your insights can put you on their radar and might even lead to job opportunities at companies like Simon Brien Bradley.
✨Don’t Underestimate the Power of Cold Outreach
Got your eye on a specific company like Simon Brien Bradley? Don't hesitate to send a direct message or an email expressing your interest. Personalise your approach, maybe mentioning a recent listing or project of theirs, and it could set you apart from other candidates.
✨Utilise Property Management Platforms
Check out property management platforms and job boards tailored for the real estate sector. They often have exclusive listings, especially for full-time roles. Don't forget to visit Simon Brien Bradley's careers page directly; we love seeing passionate candidates applying through our website!
We think you need these skills to ace Lettings and Property Management Administrator
Some tips for your application 🫡
Show Your Real-Estate Savvy:When crafting your CV and cover letter, make sure to highlight any relevant experience in the real estate sector. If you've done internships, assistant roles, or even relevant coursework, lay it out clearly. We want to see your familiarity with market trends, property management, or any sales experience you've got under your belt!
Quantify Your Achievements:In real estate, numbers speak volumes! When detailing your past roles, use concrete figures to demonstrate your achievements. For example, mention how many properties you sold, the percentage increase in client satisfaction, or any successful negotiations. These metrics can give your application that extra punch it needs!
Tailor Your Documents for the Job:Every application should feel personal. When applying for the Lettings and Property Management Administrator role at Simon Brien Bradley, tweak your CV to focus on aspects that are important to them. If they value client relationships, emphasise your interpersonal skills. We want to see you aligning your experiences with what they're looking for!
Keep It Professional Yet Approachable:While we want you to show off your expertise, don't forget to let your personality shine through in your cover letter. A touch of friendliness can set you apart, especially in real estate where client interaction is key. Show that you're ready not just to work with the property but also with people!
How to prepare for a job interview at Simon Brien Bradley
✨Know Your Market Trends
In real estate, it’s all about staying ahead of the curve. Make sure we brush up on the latest market trends in the area where Simon Brien Bradley operates. Being able to discuss local property values, demand, and upcoming developments will show that we’re not just interested in the job, but genuinely invested in the industry.
✨Prepare for Scenario Questions
Expect some scenario-based questions during the interview. We might get asked how we’d handle different client situations or property evaluations. Preparing our responses for common real estate scenarios not only demonstrates our problem-solving skills but also shows that we can think on our feet in a client-facing role.
✨Showcase Your Connections
In full-time real estate, networking is key! Let’s think about our connections in the industry and what we can bring to Simon Brien Bradley. Whether it’s insights on prospective clients or relationships with local contractors, talking about these experiences can set us apart from other candidates.
✨Demonstrate Technical Savvy
Familiarity with different real estate software tools is a big plus. We should be ready to discuss any platforms we've used, whether it's for property management, CRM, or data analysis. Being comfortable with technology not only makes us more efficient, but also shows that we’re adaptable to the tools used at Simon Brien Bradley.
