At a Glance
- Tasks: Manage invoices, payments, and financial records for our Lettings and Property Management team.
- Company: Join Simon Brien, Northern Ireland’s leading estate agency with over 40 years of experience.
- Benefits: Permanent position with opportunities for growth in a dynamic work environment.
- Other info: Great chance to learn in a supportive team while making a real impact.
- Why this job: Be part of a key role that supports property management and enhances your finance skills.
- Qualifications: Experience in finance roles and strong attention to detail required.
The predicted salary is between 25000 - 30000 £ per year.
Simon Brien is Northern Ireland’s leading estate agency, boasting over 40 years’ experience and 45,000 properties transacted. The company operates in private residential and new homes sales, premier homes and country estates, as well as land sales and consultancy. Services also include lettings, property management, mortgages and financial services. Simon Brien has an exciting opportunity for an Accounts Administrator to support our Lettings and Property Management team. This is a permanent position based in our Lisburn Road Office.
The Accounts Administrator will play a key role in managing high volumes of purchase ledger invoices, payments, and financial records within the company’s property CRM and accounting systems. The role involves issuing statements to clients, processing supplier invoices, maintaining accurate financial records, and supporting the finance team with reconciliation and reporting tasks. This position requires strong attention to detail, excellent organisational skills, and the ability to work efficiently with financial systems and data.
Responsibilities- Process a high volume of supplier invoices related to property maintenance, services, and operational costs.
- Verify invoices and ensure correct coding to properties, departments, or cost centres.
- Prepare and process supplier payment runs.
- Reconcile supplier statements and resolve discrepancies.
- Maintain accurate supplier records within the CRM and finance systems.
- Generate and issue client statements through the property CRM system for property sales, lettings commissions, management fees, and related services.
- Post and allocate incoming payments including bank transfers, card payments, and other payment methods.
- Maintain accurate customer account records.
- Monitor tenant debtor reports and assist with credit control activities.
- Follow up on overdue rent arrears via phone and email where necessary.
- Resolve landlord and tenant queries and discrepancies.
- Assist with bank reconciliations and financial record maintenance.
- Support month-end procedures including reconciliations and reporting of outstanding balances.
- Ensure all financial transactions are recorded accurately and in line with company policies.
- Work extensively within the company’s property CRM and accounting systems.
- Identify discrepancies between systems and assist in resolving them.
- Support improvements to invoicing, payment, and financial processes.
- Previous experience in accounts assistant, accounts payable, accounts receivable, or finance administration roles.
- Experience processing high volumes of invoices and financial transactions.
- Strong attention to detail and high level of accuracy.
- Good organisational and time management skills.
- Proficiency with accounting software and financial systems.
- Strong communication skills when dealing with clients, suppliers, and internal teams.
- Experience working in estate agency, property management, or lettings.
- Experience using property CRM systems.
- AAT qualification or currently studying towards AAT.
- Understanding of UK VAT and invoicing processes.
Simon Brien is an equal opportunity employer. All job applicants are considered solely on their ability to do the job and selection criteria will firmly reflect the needs of the job.
Accounts Administrator - Lettings & Property Management in Belfast employer: Simon Brien Bradley
Simon Brien is an exceptional employer, offering a dynamic work environment in the heart of Lisburn Road, where employees are valued and encouraged to grow within the thriving estate agency sector. With over 40 years of experience, the company provides comprehensive training and development opportunities, fostering a culture of collaboration and innovation while ensuring a supportive atmosphere for all staff. Employees benefit from competitive remuneration, a commitment to work-life balance, and the chance to be part of a leading team in property management and lettings.
StudySmarter Expert Advice🤫
We think this is how you could land Accounts Administrator - Lettings & Property Management in Belfast
✨Tip Number 1
Network like a pro! Reach out to your connections in the property management and finance sectors. You never know who might have a lead on the perfect job or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching Simon Brien and understanding their services. Show them you’re not just another candidate; you’re genuinely interested in their work and how you can contribute to their success.
✨Tip Number 3
Practice your responses to common interview questions, especially those related to accounts administration. Be ready to discuss your experience with financial systems and how you handle high volumes of invoices.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you’re serious about joining the team at Simon Brien.
We think you need these skills to ace Accounts Administrator - Lettings & Property Management in Belfast
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Accounts Administrator role. Highlight your experience with processing invoices and managing financial records, as these are key aspects of the job. We want to see how your skills match what we're looking for!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're passionate about the role and how your previous experience makes you a great fit for our Lettings and Property Management team. Keep it concise but engaging!
Show Off Your Attention to Detail:Since this role requires strong attention to detail, make sure your application is free from typos and errors. We appreciate candidates who take the time to double-check their work, so let that shine through in your application!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it’s super easy – just follow the prompts and submit your details!
How to prepare for a job interview at Simon Brien Bradley
✨Know Your Numbers
Brush up on your financial knowledge, especially around invoicing and accounting processes. Be ready to discuss your experience with high volumes of invoices and how you ensure accuracy in your work.
✨Familiarise Yourself with CRM Systems
Since the role involves working extensively with property CRM systems, it’s a good idea to research the specific system used by Simon Brien. If you have experience with similar systems, be prepared to share examples of how you’ve used them effectively.
✨Showcase Your Attention to Detail
Prepare examples that highlight your strong attention to detail. You might want to discuss a time when you caught an error in financial records or improved a process to enhance accuracy.
✨Communicate Clearly
Strong communication skills are essential for this role. Practice articulating your thoughts clearly and concisely, especially when discussing how you handle queries from clients or suppliers. This will show that you can maintain professionalism in all interactions.
