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- Tasks: Provide top-notch secretarial support to fee-earners in a dynamic real estate environment.
- Company: Join a leading real estate firm in London with a supportive team culture.
- Benefits: Flexible part-time hours, competitive pay, and opportunities for professional growth.
- Other info: Perfect for students seeking a balance between work and studies.
- Why this job: Gain valuable experience while helping professionals focus on delivering exceptional legal services.
- Qualifications: Strong organisational skills and a proactive attitude are essential.
The predicted salary is between 13 - 16 £ per hour.
Locations: London
Time type: Part time
Posted on: Posted Today
Job requisition id: JR
Role title: SecretaryLocation: London
Job type: Part Time, Permanent
Reports to: Secretarial Manager
The role: To provide fee-earners with proactive and high-quality secretarial support that appropriately meets their requirements, enabling them to focus on providing legal services to clients and reducing the need for them to undertake administrative tasks.
What will you do:
- Diary and contact management: Proactively manage and maintain fee-earners' diaries, scheduling appointments and co-ordinating internal and external client meetings and ensure all work activities are scheduled effectively, including the identification and resolution of potential challenges and clashes. Having a good knowledge of fee earners' clients, liaising with their PAs. Monitor individual responses for meetings and update fee-earner(s) as required. Ensure fee-earners have relevant materials and information in advance of each meeting. Arrange the booking of conference rooms, video conference facilities, taxis, refreshments, restaurants, and liaising with meeting attendees, both internal and external. Monitoring and responding to post and/or emails, prioritising correspondence to enable fee-earners to focus on urgent matters and using initiative to route emails to the appropriate individuals for swift response and action; wherever possible, responding to and filing emails on behalf of fee-earners to reduce volume. Organising travel arrangements through the firm’s travel company, booking and confirmation of reservations, flights, hotels, car transfers, ordering currency and expense claims and producing detailed itineraries.
- Administrative tasks: Day-to-day administrative tasks such as photocopying, scanning and demonstrating the ability to delegate to appropriate department(s) and team administrators, when necessary, e.g. for organising large volume printing, photocopying, document production. Effectively manage new client matter opening and any additional tasks and duties relating to this process, following Service Excellence workbooks and process throughout. Organise document management, including closing of files, archiving and ensure that all relevant documents are filed electronically and paper-based, if required. Dealing with and submission of travel invoices and expense claims using Chrome River. Submitting invoices for.
Part-time Secretary - Real Estate in London employer: Simmons & Simmons
Contact Detail:
Simmons & Simmons Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Part-time Secretary - Real Estate in London
✨Tip Number 1
Network like a pro! Reach out to your connections in the real estate sector and let them know you're on the lookout for a part-time secretary role. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Familiarise yourself with their recent projects and values, so you can show how you’d fit right in. We want you to shine when you get that chance to impress!
✨Tip Number 3
Practice your responses to common interview questions, especially those related to secretarial skills and managing diaries. We recommend doing mock interviews with friends or family to build your confidence and refine your answers.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take the initiative to connect directly with us.
We think you need these skills to ace Part-time Secretary - Real Estate in London
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Part-time Secretary role. Highlight relevant experience in diary management, client liaison, and administrative tasks. We want to see how your skills match what we’re looking for!
Craft a Catchy Cover Letter: Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for our team. Mention specific experiences that relate to the job description and show us your enthusiasm for the role.
Showcase Your Organisational Skills: As a Secretary, organisation is key! In your application, give examples of how you've successfully managed multiple tasks or projects. We love seeing how you handle challenges and keep everything running smoothly.
Apply Through Our Website: Don’t forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it’s super easy – just follow the prompts!
How to prepare for a job interview at Simmons & Simmons
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the responsibilities of a Part-time Secretary in Real Estate. Familiarise yourself with diary management, client liaison, and administrative tasks. This will help you demonstrate your knowledge and show that you're genuinely interested in the position.
✨Showcase Your Organisational Skills
During the interview, be ready to discuss specific examples of how you've successfully managed multiple tasks or projects in the past. Highlight your ability to prioritise and handle scheduling conflicts, as these skills are crucial for the role. Use real-life scenarios to illustrate your point.
✨Prepare Questions for Them
Interviews are a two-way street! Prepare thoughtful questions about the team dynamics, the tools they use for scheduling, or how they measure success in this role. This shows that you're engaged and serious about finding the right fit for both you and the company.
✨Dress the Part
Even though it's a part-time position, first impressions matter. Dress professionally to convey that you take the opportunity seriously. A smart outfit can boost your confidence and set a positive tone for the interview.