At a Glance
- Tasks: Manage E-billing processes and support the team with client communications.
- Company: Join a leading law firm known for its collaborative culture.
- Benefits: Competitive salary, bonuses, private medical insurance, and hybrid working options.
- Other info: Dynamic environment with opportunities for learning and career growth.
- Why this job: Gain valuable experience in finance while working on impactful projects.
- Qualifications: Organisational skills and attention to detail; previous admin experience is a plus.
The predicted salary is between 30000 - 40000 € per year.
We are looking for an E-Billing Administrator to join our Finance department in London on a 6-month fixed-term contract. The E-billing Administrator is a vital role in supporting the E-billing team to ensure the efficient management of the E-billing shared mailbox. This position combines administrative tasks with some direct communication with clients and partners to monitor E-bill submissions and assigning within eBillingHub. You will support the team with submitting monthly Accruals and Timekeeper rates. And you will provide pro-active feedback and updates of any issues on a regular basis to the Senior E-billing Coordinator.
What will you do:
- Providing efficient management of the E-billing shared mailbox.
- Submit monthly accruals and deal with responses from client and Ebilling vendors.
- Supporting the Ebilling team with timekeeper submissions and hourly rates to ensure existing Ebilling vendor system rates are correct.
Provide a quality service and ensuring that the team processes and objectives align with business needs:
- Adhere to agreed best practices, policies and processes whilst adapting to local requirements, as necessary.
- Share knowledge with colleagues within the Ebilling team.
- Assisting with ad-hoc requests.
Apply commercial logic and follow the firm's best practice:
- Attending regular meetings with the Ebilling team to discuss issues and solutions.
- Maintain constructive working relationships with Partners and Secretaries and key personnel within Simmons & Simmons to ensure accurate sharing of Ebilling information.
- Updating local finance teams with current client and vendor information.
Response Management:
- Manage the Ebilling shared mailbox.
- Ensure the Assigned Ebiller information in the eBillingHub is maintained and updated.
- Monitor timekeeper and rate changes as per client agreements.
Client Relationship Support:
- Act as a point of contact for partners, secretaries and finance teams.
- Collaborate with Billing and Credit Control teams.
Governance & Compliance:
- Ensure adherence to firm policies and regulatory requirements.
- Maintain accurate documentation for audits and internal reviews.
Process Improvement:
- Support system enhancements and participate in testing new and existing functionalities.
What we are looking for:
- Organisational skills with the ability to prioritise tasks, manage time effectively, and meet deadlines given.
- Strong attention to detail and accuracy.
- Good verbal and written communication skills.
- Ability to work collaboratively within a team and support colleagues when needed.
- Good knowledge of Excel and other Microsoft office programs.
- Previous experience in a similar administrative role is an advantage but not essential.
Equal opportunities:
We are committed to fostering equality, diversity and inclusion within our firm and to ensuring equal employment opportunities. We believe that this commitment creates a vibrant and rewarding work environment.
E-Billing Administrator employer: Simmons & Simmons
At Simmons & Simmons, we pride ourselves on fostering a collaborative and inclusive work culture where every voice is valued. As an E-Billing Administrator in our London office, you will benefit from competitive compensation, comprehensive learning opportunities through our global skills academy, and a commitment to employee wellbeing, all while contributing to meaningful projects that shape the future of our firm. With a strong focus on diversity and innovation, including our award-winning AI tool, you'll find ample opportunities for personal and professional growth in a vibrant environment.
StudySmarter Expert Advice🤫
We think this is how you could land E-Billing Administrator
✨Tip Number 1
Network like a pro! Reach out to current or former employees on LinkedIn and ask about their experiences. A friendly chat can give you insider info and might even lead to a referral.
✨Tip Number 2
Prepare for the interview by researching the company culture and values. Knowing what makes Simmons & Simmons tick will help you align your answers and show you're a great fit.
✨Tip Number 3
Practice common interview questions with a mate. This will help you articulate your thoughts clearly and boost your confidence when it’s your turn to shine.
✨Tip Number 4
Don’t forget to follow up after your interview! A quick thank-you email can leave a lasting impression and shows your enthusiasm for the role. Plus, it keeps you on their radar!
We think you need these skills to ace E-Billing Administrator
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter to highlight how your skills match the E-Billing Administrator role. Use keywords from the job description to show that you understand what we're looking for.
Show Off Your Organisational Skills:Since this role requires strong organisational abilities, give examples in your application of how you've successfully managed tasks or projects in the past. We want to see how you prioritise and meet deadlines!
Be Clear and Concise:When writing your application, keep it straightforward and to the point. We appreciate good communication skills, so make sure your writing is clear and free of jargon. This will help us see your attention to detail!
Apply Through Our Website:Don't forget to submit your application through our careers page! It’s the best way for us to receive your details and ensures you’re considered for the role. We can’t wait to hear from you!
How to prepare for a job interview at Simmons & Simmons
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the E-Billing Administrator role. Familiarise yourself with the key responsibilities like managing the E-billing shared mailbox and submitting monthly accruals. This will help you answer questions confidently and show that you're genuinely interested in the position.
✨Brush Up on Your Excel Skills
Since good knowledge of Excel is mentioned in the job description, it’s a great idea to practice your skills. Be prepared to discuss how you've used Excel in previous roles or even demonstrate your proficiency if asked. Highlight any specific functions or tools you’re comfortable with that could be relevant to the role.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving abilities and how you handle client relationships. Think of examples from your past experiences where you successfully managed a challenging situation or improved a process. This will showcase your organisational skills and ability to work collaboratively.
✨Show Enthusiasm for Team Collaboration
The role involves working closely with various teams, so express your enthusiasm for collaboration during the interview. Share examples of how you've effectively worked in teams before and how you can contribute to maintaining constructive relationships within the E-billing team and beyond.
