Legal Applications Systems Analyst

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The role:

We are looking for a Legal Applications Systems Analyst to join our IT department.

The role:

We are looking for a Legal Applications Systems Analyst to join our IT department.

This role within the Productivity Applications Team will support the business in delivering and optimising Microsoft 365 and Copilot technologies. A core focus of the role is deep technical ownership of the Microsoft 365 platform — including Teams, SharePoint, OneDrive, Viva, Office apps, and the evolving Copilot ecosystem. The successful candidate will be responsible for configuring, integrating, and supporting these services to meet business needs, while ensuring compliance, security, and user adoption. Staying current with Microsoft’s roadmap and enabling new capabilities such as Copilot Agent Builder will be essential. This role is particularly suited to candidates with experience supporting legal professionals and legal technology solutions within a Microsoft 365 environment.

What will you do:

• Administer and configure Microsoft 365 services including Teams, SharePoint, OneDrive, Viva, Office apps, Copilot, Power Platform and Copilot Studio.
• Plan and coordinate the migration of integrated applications and add-ins to the new Outlook experience, in line with Microsoft’s roadmap and deprecation timelines.
• Lead the technical enablement and configuration of new M365 features, including preview and early access capabilities.
• Implement and maintain security, compliance, and governance policies using Microsoft Compliance Centre and Security Centre.
• Automate IT administrative and operational tasks using PowerShell / Power Platform and other scripting tools.
• Develop and maintain dashboards and reports using Excel and Power BI to monitor adoption, usage, and compliance.
• Work closely with Product Managers, Project Managers, Scrum Masters, and senior leadership to deliver value iteratively, ensuring alignment with strategic goals and Agile delivery principles.
• Collaborate with cross-functional teams including Risk, Security, HR, and Legal to align technical solutions with business needs.
• Liaise with Microsoft account managers to align on licensing strategy, roadmap planning, proactive support, funding opportunities, and adoption success initiatives.
• Act as a subject matter expert on Microsoft 365 and Copilot developments by actively monitoring key sources — including the Message Center, Microsoft 365 Roadmap, Tech Community blogs, Microsoft Learn, and major Microsoft events (e.g. Ignite, Build) — and collaborating with Product Managers to support the timely rollout of relevant features through pilot testing, user enablement, and documentation.
• Maintain awareness of legal-specific applications and add-ins integrated into Microsoft Office (e.g. document comparison, metadata cleaning, legal drafting tools), ensuring compatibility and performance within the M365 environment.
• Participate in change management processes, including planning, submitting proposals to the Change Advisory Board (CAB), conducting testing, coordinating deployment, and providing post-implementation support.

What we are looking for:

• Minimum 5 years’ experience in Microsoft 365 administration or a similar technical role.
• Demonstrable expertise in Microsoft 365 platform administration, including Teams, SharePoint, OneDrive, Viva, Office apps, and Copilot.
• Experience configuring and integrating new M365 features, including preview tools and roadmap-based deployments.
• Relevant Microsoft certifications strongly preferred, including: Microsoft 365 Certified: Administrator Expert; Microsoft 365 Certified: Teams Administrator Associate; Microsoft 365 Certified: Endpoint Administrator Associate; Microsoft Certified: Identity and Access Administrator Associate; Microsoft Certified: Security, Compliance, and Identity Fundamentals; and Microsoft Certified: Azure AI Engineer Associate (optional but beneficial).
• Experience with Microsoft compliance and security tools (Compliance Centre, Security Centre, Purview).
• Proficiency in PowerShell scripting and automation.

Career Level:

The career level assigned to this role is level 3. The career level framework provides a formal structure for the business services functions at the firm. The framework, which ranges from level 1 to level 7, clearly defines the responsibilities, skills and competencies required at each level.

Here at Simmons & Simmons:

Simmons & Simmons is a place where dynamic minds thrive. Our culture is built on work that matters, you will work on inspirational and thought-provoking projects, using your influence to create positive impact for our clients, society and the planet. We also ensure that everyone’s voice is heard from day one, irrespective of job title, qualification, or background. You’ll be encouraged to have an enquiring mind and share ideas that can drive the firm forward. Through innovative learning and development opportunities, you will be provided with a platform to excel, enabling you to exceed your career ambitions and do things you never thought were possible.

Some key information:

• We offer a competitive package including bonuses dependant on role/level, private medical insurance and pension contribution.
• Our global skills academy provides our people, regardless of their role and location, with excellent learning opportunities (including live workshops, podcasts, short videos and practical learning experiences).
• We have adopted a hybrid working approach with a requirement for a minimum of three days in the office with flexibility dependant on role/team/client demands.
• We bring together the best legal advice from our established legal teams with non-traditional capabilities via Simmons & Simmons Solutions that enhance, expand and differentiate the Simmons offering.
• We are proud to rank as a Stonewall Top Global Employer and a Top 75 Employer for Social Mobility.
• We have a range of social and sports committees, summer and winter parties and monthly get togethers.
• We have a range of diversity networks to connect people and celebrate our differences which is integral to our inclusive culture.
• All UK offices have their own artwork collections – including Damien Hirst and Tracey Emin pieces in the London office. We have a long-standing history in supporting the art community especially up-and-coming artists.
• We have recently introduced a Strategic Advisory Council which is a mix of associates and business services who will propose strategic initiatives that align with our firm\’s mission and support the delivery of our Business Plan, shaping the future of our next-generation law firm.

Equal opportunities:

We are committed to fostering equality, diversity and inclusion within our firm and to ensuring equal employment opportunities. We believe that this commitment creates a vibrant and rewarding work environment. We are therefore committed to:

• Upholding equal opportunities, regardless of race, ethnicity, religion, belief, age, disability, sexual orientation, sex, gender reassignment, gender identity, marital status, or pregnancy, including maternity and paternity. This commitment extends to addressing any instances of perceived or associative discrimination and harassment. We also ensure fair treatment during recruitment and selection processes for those who are serving or have served in the armed forces, along with their families.
• Accommodating requests for flexible working arrangements whenever possible. We encourage you to discuss your needs with us if this is something you require.
• Making our roles accessible to individuals with diverse abilities. If you need any reasonable adjustments during the recruitment process, please let us know so we can meet your needs.
• We offer a range of employee networks to support our colleagues. More information about these networks can be found in the D&I Information booklet that candidates are sent when invited to interview.

We encourage you to apply even if you don\’t meet every single requirement. We are looking for individuals who are passionate and eager to learn and grow with us. Your unique experiences and perspectives could be a great addition to our team.

If you’re interested in finding out more about this position, please contact the Recruitment Team . To apply for the role, click on the link at the bottom of the page or visit our career page for more details.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Information Technology

• Industries

  Law Practice

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