At a Glance
- Tasks: Provide essential administrative support for program activities and ensure efficient operations.
- Company: Join SimIS Inc., a Veteran Owned Small Business focused on innovative IT solutions.
- Benefits: Enjoy medical, dental, vision, 401(k), tuition assistance, and generous paid time off.
- Other info: Dynamic work environment with opportunities for professional development and growth.
- Why this job: Be part of a team that values excellence and teamwork while making a real impact.
- Qualifications: Bachelor's degree and 3 years of admin support experience in government contracting required.
The predicted salary is between 30000 - 40000 £ per year.
Founded in 2007, SimIS Inc. is an innovative information technology solution Veteran Owned Small Business (VOSB) that models future environments, requirements, and capabilities, and then secures the enterprise from internal and external threats compliant with Federal, State, and industry standard governance to ensure client mission success. Our performance standard is “excellence,” with an outcomes-based, quality focus in our services and products, guided by our core values of honesty, relationships, teamwork, loyalty, and importance of others.
SimIS is currently recruiting for the listed position.
The DHS CBP Program Management Office Directorate (PMOD) serves as the Independent Test Authority (ITA) for CBP acquisition programs and requires comprehensive systems engineering and test and evaluation (T&E) support. SimIS seeks an Administrative Specialist to provide essential administrative support for all program activities, ensuring efficient operations, compliance with government requirements, and effective coordination between team members and government stakeholders. This role requires expertise in government contracting procedures, document management, and coordination of complex logistics including travel, meetings, and deliverable submissions.
Required Knowledge, Skills, and Abilities- Bachelor's degree in Business Administration or related field
- Minimum 3 years of administrative support experience in government contracting environment
- Experience with government contracting procedures and requirements
- Ability to obtain and maintain DHS suitability background check
- Proficiency in Microsoft Office Suite and project management tools
- Knowledge of document management and version control systems
- Understanding of travel coordination and logistics management
- Familiarity with government reporting requirements and deadlines
- Excellent written and verbal communication skills
- Strong organizational and time management abilities
- Coordinate administrative support for all program activities and deliverables
- Manage document control and version management for all project deliverables
- Coordinate travel arrangements for field teams and government meetings
- Support meeting coordination, scheduling, and logistics
- Assist with preparation of monthly status reports and administrative documentation
- Maintain project files and ensure compliance with government record-keeping requirements
- Coordinate with government stakeholders for administrative matters
- Support contract administration and deliverable submission processes
- Manage team logistics and administrative coordination
- Ensure compliance with DHS administrative and security requirements
- Support quality management processes with administrative coordination
- Assist with onboarding and administrative support for new team members
- Medical, Dental, and Vision
- Short-Term Disability (at no cost to you) & Long-Term Disability
- Life Insurance
- 401(k) Savings Plan
- Flex Spending Accounts
- Tuition Assistance Program
- Professional Development
- Paid Time Off (PTO)
- 11 Federal Holidays each year
SimIS, Inc. is an EOE / M / F / Disability / VET / Drug Free Employer.
Administrative Specialist (DHS) in Suffolk employer: SimIS
SimIS Inc. is an exceptional employer that prioritises excellence and teamwork, fostering a collaborative work culture where employees are encouraged to grow and develop their skills in the field of information technology. Located in a supportive environment for veterans, we offer comprehensive benefits including medical, dental, and vision coverage, as well as tuition assistance and generous paid time off, ensuring our team members feel valued and empowered to succeed in their roles.
StudySmarter Expert Advice🤫
We think this is how you could land Administrative Specialist (DHS) in Suffolk
✨Tip Number 1
Network like a pro! Reach out to current or former employees at SimIS Inc. on LinkedIn. A friendly chat can give us insider info about the company culture and maybe even a referral!
✨Tip Number 2
Prepare for the interview by researching common questions for administrative roles in government contracting. We can help you practice your answers so you feel confident and ready to impress!
✨Tip Number 3
Show off your organisational skills during the interview. Bring examples of how you've managed complex logistics or document control in the past. It’s all about demonstrating that you can handle the role!
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take that extra step to connect with us directly.
We think you need these skills to ace Administrative Specialist (DHS) in Suffolk
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Administrative Specialist role. Highlight your experience in government contracting and any relevant skills that match the job description. We want to see how you fit into our team!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're passionate about this role and how your background aligns with our core values. We love seeing genuine enthusiasm for what we do.
Showcase Your Skills:Don’t forget to showcase your technical skills, especially your proficiency in Microsoft Office Suite and project management tools. We’re looking for someone who can hit the ground running, so let us know what you bring to the table!
Apply Through Our Website:We encourage you to apply through our website for a smoother application process. It helps us keep everything organised and ensures your application gets the attention it deserves. We can't wait to hear from you!
How to prepare for a job interview at SimIS
✨Know Your Stuff
Make sure you brush up on government contracting procedures and the specific requirements for the role. Familiarity with document management and logistics coordination will show that you're not just a good fit, but that you’re ready to hit the ground running.
✨Showcase Your Skills
Prepare examples of how you've successfully managed administrative tasks in previous roles. Highlight your proficiency in Microsoft Office Suite and any project management tools you've used. This will demonstrate your technical skills and ability to handle the demands of the position.
✨Be Organised
Bring a notebook or digital device to jot down important points during the interview. Being organised reflects your time management abilities, which are crucial for this role. Plus, it shows that you value the interviewer's time and the information they share.
✨Ask Smart Questions
Prepare thoughtful questions about the team dynamics, the types of projects you'll be working on, and how success is measured in the role. This not only shows your interest in the position but also helps you gauge if the company culture aligns with your values.
