At a Glance
- Tasks: Support our Operations team with various administrative tasks in a dynamic environment.
- Company: Join SIM Switchgear Limited, a leading provider in the Switchgear Services sector.
- Benefits: Enjoy 31 days annual leave, personal development plans, and a matched pension scheme.
- Other info: Opportunity for career growth in a supportive and passionate team.
- Why this job: Make a real difference in a fast-paced team that values your contributions.
- Qualifications: Experience with Microsoft Office and CRM software, plus strong communication skills.
The predicted salary is between 22000 - 25000 £ per year.
SIM Switchgear Limited is a leading provider in the Switchgear Services sector, with a great range of technical skills and multiple key locations throughout the UK, Europe, and the USA. We’re a team of specialists, electrical and mechanical engineers, and consultants. Above all, we’re thinkers and doers that are fully charged. So much more than our technical knowledge, it’s our attitude and mindset that sets us apart, in a world that will always be ‘ON’.
We are looking for an enthusiastic, “switched on” Administration Assistant that will fit in our fast-paced environment. If you are looking for a company where you can really make a difference, then this role is for you.
The role is based in Liverpool (Knowsley) with occasional travel based on business assignments and planned activities. This role is required to provide general administration support to our Operations Department. High attention to detail is needed to perform daily administration duties.
Reporting to the Operations Director, this exciting and challenging role is full of variety and some of the core duties will include but are not limited to:
- Providing support to the Operations and Projects team and extending the support to the Group when required.
- Receiving calls and distributing messages.
- Accurate entry of engineering expenses.
- Booking hotels, flights, and general travel arrangements.
- Assisting with booking of maintenance activities and communicating with contractors.
- Assisting with minutes of meetings.
- Support with onboarding procedures.
- Dealing with office consumables/staff PPE and other business-related orders.
- Project administration for document control.
- Raising and submitting orders to suppliers, upon Operations Team instruction.
- Assisting Operations Department with HSE administrative activities.
- Assisting Operations Department with QMS administrative activities.
What are we looking for?
You will be experienced in using Microsoft Office, online CRM software (Salesforce, QuickBooks or similar) with strong skills in Excel and management of various databases. We are looking for an excellent communicator with experience within a busy business environment, a pro-active approach to compliance, and the ability to work efficiently to meet deadlines.
You will need to demonstrate high ethical standards, take personal accountability for everything you do, and always want to be the best.
What makes us unique?
Our mindset is what sets us apart from other providers in a highly competitive industry; we care for our people and our clients. We look after our team as we know well that every single one of us contributes and motivates what makes the difference. We are personally invested in every task or project we are involved in, and our aim is always to be the best and stand out. Our drive is a passion for excellence!
Key Skills:
- Good planning and time management skills.
- Sound knowledge of MS Excel, PowerPoint, and CRM systems (desirable).
- Strong attention to detail.
- Lead staff onboarding efforts, communicating with HR and IT about new hires.
- Knowledge in creating and updating employee training records.
- Good communication skills (written & verbal).
Our teams are dedicated and hardworking, and we recognise this; that’s why we will also provide you with:
- 31 days annual leave (including Bank Holidays).
- Personal development plan.
- Pension 3% matched.
Job Types: Full-time, Permanent
Salary: £22,000- £25,000 (depending on skillset and experience).
Administrative Assistant in Southampton employer: SIM Switchgear
At SIM Switchgear Limited, we pride ourselves on being more than just a leading provider in the Switchgear Services sector; we are a community of dedicated professionals who value innovation and teamwork. Based in Liverpool (Knowsley), our vibrant work culture fosters personal growth and development, offering 31 days of annual leave and a tailored personal development plan to help you thrive. Join us to make a meaningful impact in a fast-paced environment where your contributions are recognised and valued.
StudySmarter Expert Advice🤫
We think this is how you could land Administrative Assistant in Southampton
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect with current employees at SIM Switchgear Limited. A friendly chat can sometimes lead to opportunities that aren’t even advertised!
✨Tip Number 2
Prepare for the interview by researching the company culture and values. Show them you’re not just another candidate; you’re someone who truly aligns with their mindset of being 'switched on' and ready to make a difference.
✨Tip Number 3
Practice your communication skills! As an Administrative Assistant, you’ll need to be an excellent communicator. Role-play common interview questions with a friend to boost your confidence and clarity.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows you’re genuinely interested in joining our team at SIM Switchgear Limited.
We think you need these skills to ace Administrative Assistant in Southampton
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Administrative Assistant role. Highlight your experience with Microsoft Office and any CRM software you've used, as well as your attention to detail. We want to see how your skills match what we're looking for!
Craft a Catchy Cover Letter:Your cover letter is your chance to shine! Use it to show off your enthusiasm for the role and the company. Mention specific experiences that demonstrate your proactive approach and ability to work in a busy environment. Let us know why you’re the perfect fit!
Show Off Your Communication Skills:Since communication is key in this role, make sure your application reflects your written communication skills. Keep it clear, concise, and professional. We love a good communicator, so let your personality shine through while keeping it appropriate!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re serious about joining our team at SIM Switchgear Limited!
How to prepare for a job interview at SIM Switchgear
✨Know Your Stuff
Before the interview, make sure you’re familiar with SIM Switchgear Limited and their services. Understand their core values and how they operate in the switchgear sector. This will help you tailor your answers and show that you’re genuinely interested in the role.
✨Show Off Your Skills
Highlight your experience with Microsoft Office and any CRM software you’ve used. Be ready to discuss specific examples of how you’ve used Excel or managed databases in previous roles. This will demonstrate your technical skills and attention to detail, which are crucial for the Administrative Assistant position.
✨Be Proactive
During the interview, showcase your proactive approach to tasks. Share examples of how you’ve taken initiative in past roles, whether it’s streamlining processes or improving communication within a team. This aligns perfectly with the mindset SIM Switchgear is looking for.
✨Ask Smart Questions
Prepare thoughtful questions to ask at the end of the interview. Inquire about the team dynamics, the company culture, or specific projects you might be involved in. This shows your enthusiasm for the role and helps you determine if it’s the right fit for you.
