At a Glance
- Tasks: Support our Operations team with administration tasks and keep everything running smoothly.
- Company: Join SIM Switchgear Limited, a leader in the Switchgear Services sector.
- Benefits: Enjoy 31 days annual leave, personal development plans, and a matched pension.
- Other info: Great career growth opportunities in a company that values its people.
- Why this job: Make a real difference in a fast-paced environment with a supportive team.
- Qualifications: Experience with Microsoft Office and CRM software, plus strong communication skills.
The predicted salary is between 22000 - 25000 £ per year.
SIM Switchgear Limited is a leading provider in the Switchgear Services sector, with a great range of technical skills and multiple key locations throughout the UK, Europe and the USA. We’re a team of specialists, electrical and mechanical engineers and consultants. Above all, we’re thinkers and doers that are fully charged. We are looking for an enthusiastic, “switched on” Administration Assistant that will fit in our fast-paced environment.
The role is based in Liverpool (Knowsley) with occasional travelling based on business assignments and planned activities. This role is required to provide general administration support to our Operations Department. High attention to detail is needed to perform daily administration duties. Reporting to the Operations Director, this exciting and challenging role is full of variety and some of the core duties will include but are not limited to:
- Providing support to the Operations and Projects team and extending the support to the Group when required.
- Receiving calls and distributing messages.
- Accurate entry of engineering expenses.
- Booking hotels, flights and general travelling arrangements.
- Assisting with booking of maintenance activities and communicating with contractors.
- Assisting with minutes of meetings.
- Support with onboarding procedures.
- Dealing with office consumables/staff PPE and other business-related orders.
- Project administration for document control.
- Raising and submitting orders to suppliers, upon Operations Team instructions.
- Assisting Operations Department with HSE administrative activities.
- Assisting Operations department with QMS administrative activities.
What are we looking for? You will be experienced in using Microsoft Office, online CRM software (Salesforce, QuickBooks or similar) with strong skills in Excel and management of various databases. We are looking for an excellent communicator with experience within a busy business environment, a pro-active approach to compliance and able to work efficiently to meet deadlines. You will need to demonstrate high ethical standards, take personal accountability for everything you do, and always want to be the best.
What makes us unique? Our mindset is what sets us apart from other providers in a highly competitive industry; we care for our people and our clients. We are looking after our team as we know well that every single one of us contributes and motivation is what makes the difference. We are personally invested in every task or project we are involved in, and our aim is always to be the best and stand out. Our drive is passion for excellence!
Key Skills:
- Good planning and time management skills.
- Sound knowledge of MS Excel, PowerPoint and CRM systems (desirable).
- Have a strong attention to detail.
- Lead staff onboarding efforts, communicating with HR and IT about new hires.
- Knowledge in creating and updating employee training records.
- Good communication skills (written & verbal).
Our teams are dedicated and hardworking, and we recognise this; that’s why we will also provide you with:
- 31 days annual leave (including Bank Holidays).
- Personal development plan.
- Pension 3% matched.
Job Types: Full-time, Permanent
Salary: £22,000- £25,000 (depending on skillset and experience).
Administrative Assistant in Portsmouth employer: SIM Switchgear
At SIM Switchgear Limited, we pride ourselves on being more than just a leading provider in the Switchgear Services sector; we are a community of dedicated professionals who value innovation and teamwork. Based in Liverpool (Knowsley), our vibrant work culture fosters personal growth and development, offering 31 days of annual leave and a tailored personal development plan to help you thrive. Join us to make a meaningful impact in a fast-paced environment where your contributions are recognised and valued.
StudySmarter Expert Advice🤫
We think this is how you could land Administrative Assistant in Portsmouth
✨Tip Number 1
Network like a pro! Reach out to people in your industry, attend events, and connect on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and role. Understand their values and how you can contribute. Practise common interview questions and think of examples that showcase your skills and experience.
✨Tip Number 3
Follow up after interviews! A quick thank-you email can leave a lasting impression. It shows your enthusiasm for the role and keeps you fresh in their minds.
✨Tip Number 4
Don’t forget to apply through our website! We love seeing applications come directly from candidates who are excited about joining our team. Plus, it gives you a better chance to stand out!
We think you need these skills to ace Administrative Assistant in Portsmouth
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Administrative Assistant role. Highlight your experience with Microsoft Office and CRM software, as well as any relevant administrative tasks you've handled in the past. We want to see how you can bring your skills to our fast-paced environment!
Craft a Catchy Cover Letter:Your cover letter is your chance to shine! Use it to express your enthusiasm for the role and the company. Mention specific skills that align with what we’re looking for, like your attention to detail and communication skills. Let us know why you’re the perfect fit for our team!
Showcase Your Experience:In your application, don’t just list your previous jobs—describe what you did and how it relates to this position. If you’ve managed databases or coordinated travel arrangements, tell us about it! We love seeing how your past experiences can contribute to our operations.
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows us you’re proactive and keen to join our team at SIM Switchgear Limited!
How to prepare for a job interview at SIM Switchgear
✨Know Your Stuff
Before the interview, make sure you understand the role of an Administrative Assistant at SIM Switchgear Limited. Familiarise yourself with their services and how your skills in Microsoft Office and CRM software can contribute to their operations. This shows you're genuinely interested and prepared.
✨Show Off Your Attention to Detail
Since high attention to detail is crucial for this role, be ready to provide examples from your past experiences where your meticulousness made a difference. Whether it was managing databases or ensuring accurate expense entries, highlight those moments!
✨Communicate Like a Pro
As an excellent communicator, you’ll need to demonstrate both your verbal and written skills. Practice answering common interview questions clearly and concisely. You might even want to prepare a few questions to ask them about their team dynamics or projects.
✨Emphasise Your Proactive Approach
The company values a proactive mindset, so share instances where you took initiative in previous roles. Whether it was streamlining processes or improving communication within a team, showing that you can think ahead will resonate well with them.
