At a Glance
- Tasks: Support our Operations team with various administrative duties and ensure smooth operations.
- Company: Join SIM Switchgear Limited, a leading provider in the Switchgear Services sector.
- Benefits: Enjoy 31 days annual leave, personal development plans, and a matched pension scheme.
- Other info: Be part of a dedicated team that values your contribution and passion for excellence.
- Why this job: Make a real difference in a fast-paced environment while developing your skills.
- Qualifications: Experience with Microsoft Office and CRM software, plus strong communication skills.
The predicted salary is between 22000 - 25000 £ per year.
SIM Switchgear Limited is a leading provider in the Switchgear Services sector, with a great range of technical skills and multiple key locations throughout the UK, Europe, and the USA. We are looking for an enthusiastic, "switched on" Administration Assistant that will fit in our fast-paced environment.
The role is based in Liverpool (Knowsley) with occasional travel based on business assignments and planned activities. This role is required to provide general administration support to our Operations Department. High attention to detail is needed to perform daily administration duties.
Reporting to the Operations Director, this exciting and challenging role is full of variety and some of the core duties will include but are not limited to:
- Providing support to the Operations and Projects team and extending the support to the Group when required.
- Receiving calls and distributing messages.
- Accurate entry of engineering expenses.
- Booking hotels, flights, and general travel arrangements.
- Assisting with booking of maintenance activities and communicating with contractors.
- Assisting with minutes of meetings.
- Support with onboarding procedures.
- Dealing with office consumables/staff PPE and other business-related orders.
- Project administration for document control.
- Raising and submitting orders to suppliers, upon Operations Team instruction.
- Assisting Operations Department with HSE administrative activities.
- Assisting Operations Department with QMS administrative activities.
What are we looking for?
You will be experienced in using Microsoft Office, online CRM software (Salesforce, QuickBooks or similar) with strong skills in Excel and management of various databases. We are looking for an excellent communicator with experience within a busy business environment, a pro-active approach to compliance, and the ability to work efficiently to meet deadlines.
You will need to demonstrate high ethical standards, take personal accountability for everything you do, and always want to be the best.
Key Skills:
- Good planning and time management skills.
- Sound knowledge of MS Excel, PowerPoint, and CRM systems (desirable).
- Strong attention to detail.
- Lead staff onboarding efforts, communicating with HR and IT about new hires.
- Knowledge in creating and updating employee training records.
- Good communication skills (written & verbal).
Our teams are dedicated and hardworking, and we recognise this; that's why we will also provide you with:
- 31 days annual leave (including Bank Holidays).
- Personal development plan.
- Pension 3% matched.
Job Types: Full-time, Permanent
Salary: £22,000 - £25,000 (depending on skillset and experience).
Administrative Assistant employer: SIM Switchgear
At SIM Switchgear Limited, we pride ourselves on being more than just a leading provider in the Switchgear Services sector; we are a community of dedicated professionals who value innovation and collaboration. Based in Liverpool (Knowsley), our vibrant work culture fosters personal growth and development, offering 31 days of annual leave and a tailored personal development plan to help you thrive. Join us to make a meaningful impact in a fast-paced environment where your contributions truly matter.
StudySmarter Expert Advice🤫
We think this is how you could land Administrative Assistant
✨Tip Number 1
Network like a pro! Reach out to people in your industry, attend events, and connect on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and role. Understand their values and how you can contribute. Practise common interview questions and think of examples that showcase your skills and experience.
✨Tip Number 3
Follow up after interviews! A quick thank-you email can go a long way in showing your enthusiasm for the role. It keeps you on their radar and reinforces your interest in joining their team.
✨Tip Number 4
Don’t forget to apply through our website! We love seeing applications come directly from candidates who are excited about joining us. Plus, it shows you're proactive and genuinely interested in being part of our team.
We think you need these skills to ace Administrative Assistant
Some tips for your application 🫡
Tailor Your CV:Make sure your CV reflects the skills and experiences that match the Administrative Assistant role. Highlight your proficiency in Microsoft Office and any CRM software you've used, as these are key for us.
Craft a Catchy Cover Letter:Your cover letter is your chance to shine! Use it to showcase your enthusiasm for the role and how your mindset aligns with our team at SIM Switchgear. Let us know why you’re the perfect fit!
Show Off Your Attention to Detail:In this role, attention to detail is crucial. When filling out your application, double-check for any typos or errors. We want to see that you take pride in your work right from the start!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates from our team!
How to prepare for a job interview at SIM Switchgear
✨Know Your Stuff
Before the interview, make sure you understand the role of an Administrative Assistant at SIM Switchgear Limited. Familiarise yourself with their services and the specific tasks mentioned in the job description. This will help you demonstrate your enthusiasm and show that you're genuinely interested in the company.
✨Show Off Your Skills
Be ready to discuss your experience with Microsoft Office and any CRM software you've used. Prepare examples of how you've successfully managed tasks like booking travel or handling office supplies. Highlight your attention to detail and time management skills, as these are crucial for the role.
✨Communicate Clearly
Since good communication is key for this position, practice articulating your thoughts clearly and concisely. Think about how you can convey your ideas effectively, both verbally and in writing. You might even want to prepare a few questions to ask during the interview to show your engagement.
✨Emphasise Your Mindset
SIM Switchgear Limited values a proactive attitude and personal accountability. Be prepared to share examples of how you've taken initiative in previous roles and how you strive for excellence in your work. This will align well with their company culture and demonstrate that you’re a great fit.
