At a Glance
- Tasks: Support our amazing team with recruitment, payroll, and employee relations in a vibrant school environment.
- Company: Join Silverwood School, a forward-thinking special school dedicated to empowering students with SEND.
- Benefits: Enjoy a supportive community, flexible hours, and opportunities for personal growth.
- Other info: Part-time job share options available for the right candidate.
- Why this job: Make a real difference in the lives of students and staff while working in a collaborative atmosphere.
- Qualifications: Organised, professional, and passionate about supporting people in an educational setting.
The predicted salary is between 30000 - 40000 £ per year.
We are seeking a highly organised, professional and motivated HR Administrator to join our dedicated team at Silverwood School, an inspirational and forward thinking maintained special school based in the heart of Wiltshire and spread across three campuses. Our school is dedicated to supporting pupils aged 4-19 years with a wide range of special educational needs and disabilities (SEND). Our mission is to enhance opportunities, enjoyment and empower every pupil to reach their full potential. Our vision is ambitious ‘Building Community; Inspiring Learning’, to create a truly integrated and inclusive system of outstanding education for all young people with SEND needs. We are proud to be a Values Based Education (VBE) School and place our shared values at the heart of everything we do. Our values are principles that guide all our actions, decisions and relationships. At Silverwood School, we have chosen cooperation, courage, honesty, perseverance, respect and kindness as our six shared values. VBE goes beyond learning what our values mean; it encompasses living and experiencing our values every day. This is an exciting opportunity for an experienced administrator who is passionate about people and wants to play a key role in supporting our staff and the wider school community.
As HR Administrator, you will provide efficient and effective administrative support across all aspects of the employee lifecycle, helping to ensure our school continues to attract, retain and support talented professionals who make a difference every day.
Main Responsibilities:
- Recruitment administration
- Preparing job adverts and posting vacancies
- Managing application tracking and candidate communication
- Scheduling interviews and preparing interview packs
- Collecting pre‑employment documents (ID, references, DBS evidence)
- Updating recruitment spreadsheets and logs
- Single Central Record support
- Gathering documentation needed for SCR entries
- Recording DBS dates, prohibition checks, right‑to‑work checks
- Flagging missing or expiring checks to the HR Officer
- Ensuring digital and paper evidence is filed correctly
- Personnel file management
- Creating new starter files
- Filing documents promptly and accurately
- Ensuring files meet retention and safeguarding requirements
- Archiving and securely disposing of records when authorised
- HR database and system updates
- Entering staff details into HR systems and SIMS
- Updating changes (hours, roles, pay, training)
- Running routine reports for the HR Officer or SLT
- Ensuring data accuracy and GDPR compliance
- Absence and leave administration
- Logging staff absences daily
- Processing leave requests and updating calendars
- Supporting sickness monitoring processes
- Payroll support
- Preparing monthly payroll change forms
- Checking timesheets, overtime claims, and allowances
- Ensuring payroll deadlines are met
- Liaising with payroll providers on routine queries
- Training and compliance tracking
- Maintaining training records
- Monitoring expiry dates (e.g., safeguarding, first aid)
- Employee relations administration
- Preparing letters and documentation
- Logging outcomes and updating files
- Ensuring confidentiality and secure handling of sensitive data
- General HR support
- Responding to routine staff queries
- Preparing standard letters (contracts, variations, confirmations)
- Supporting induction and onboarding processes
- Maintaining HR inboxes and communication channels
Please note that a part‑time job share may be considered.
HR Administrator in Swindon employer: Silverwood School
Silverwood School is an exceptional employer that fosters a vibrant and inclusive work culture, dedicated to empowering both staff and students. Located in the heart of Wiltshire, our school offers a supportive environment where values such as cooperation, respect, and kindness are at the forefront of our mission. With ample opportunities for professional growth and a strong sense of community, joining our team means being part of a forward-thinking institution committed to making a meaningful impact in the lives of young people with special educational needs.
StudySmarter Expert Advice🤫
We think this is how you could land HR Administrator in Swindon
✨Join HR Networks
Get involved in HR-specific communities, like the Chartered Institute of Personnel and Development (CIPD) and local HR meetups. This is a fantastic way to connect with industry professionals and learn about job openings before they even hit job boards!
✨Make Your Presence Known
Attend HR conferences and workshops in your area to network with potential employers. Don't be shy—introduce yourself, exchange business cards, and let them know you're keen on a full-time role in HR. Who knows, you might just land a friendly face at Silverwood School!
✨Leverage Your University Connections
If you’re a recent grad or still in uni, tap into your career services and alumni network. Many universities have connections with companies looking for HR talent, so get those leads and apply through our website for a smoother application process.
✨Showcase Your HR Passion
Create content around HR topics you’re passionate about, like employee engagement or diversity initiatives. Share articles or insights on LinkedIn to demonstrate your knowledge and get noticed by recruiters. It’s a subtle yet effective way to show you’re the right fit for a full-time role at Silverwood School.
We think you need these skills to ace HR Administrator in Swindon
Some tips for your application 🫡
Show Off Your HR Skills:When you’re crafting your CV, make sure you highlight specific HR skills that are relevant to the role at Silverwood School. Include any experience with recruitment processes, employee relations, or performance management, and don’t forget to mention your familiarity with HR software or tools that could give you an edge.
Tailor Your Cover Letter:Your cover letter is your chance to shine, so tailor it to Silverwood School and the specific HR role. Highlight your passion for people management and how your unique approach can help foster a positive workplace culture. Be sure to sprinkle in examples from your past experiences that illustrate your problem-solving abilities and interpersonal skills.
Include Relevant Certifications:If you’ve got any HR certifications or relevant training under your belt, be sure to showcase them! These qualifications can really set you apart from other candidates when applying for this full-time HR position at Silverwood School. List them prominently on your CV to catch the hiring manager's eye.
Align with Company Culture:Make sure your application speaks to Silverwood School's values and culture. Research the company and align your experiences or values with what they stand for. This will show them that you're not only a fit for the role but also for the overall vibe of the team and organisation.
How to prepare for a job interview at Silverwood School
✨Brush Up on HR Best Practices
As you're diving into human resources, it’s crucial to be well-versed in the latest HR practices and legislation. Get familiar with key topics like employee engagement, talent acquisition, and diversity initiatives, as these could easily pop up in your interview with Silverwood School.
✨Know Your Recruitment Tools
Most HR roles involve using various recruitment tools and ATS (Applicant Tracking Systems). Make sure you can comfortably discuss platforms like Workday or Greenhouse. If you've had direct experience, share those examples; if not, show your eagerness to learn!
✨Highlight Your People Skills
A full-time HR role at Silverwood School will require strong interpersonal skills. Prepare to share stories that demonstrate how you’ve successfully navigated conflicts or supported team members in past experiences. Authenticity goes a long way in this field.
✨Stay Current with HR Trends
Being up to speed with current HR trends, like remote working protocols or mental health initiatives, can set you apart. Be ready to discuss how these trends could impact Silverwood School and how you would contribute to adapting HR strategies.
