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- Tasks: Plan and execute thrilling motorsport and leisure events with a passionate team.
- Company: Join Silverstone, a world-class venue known for adrenaline-fuelled events.
- Benefits: Gain hands-on experience, develop your skills, and enjoy a dynamic work environment.
- Why this job: Be part of exciting events and make a real impact in the motorsport industry.
- Qualifications: Event management experience and strong communication skills are essential.
- Other info: Flexible hours and opportunities for professional growth await you!
The predicted salary is between 36000 - 60000 ÂŁ per year.
Event Coordinator
Application Deadline: 19 December 2025
Department: Public Events
Location: Silverstone
Adrenaline‑fuelled and non‑stop, our Public Events team plans and delivers over 30 international and national motorsport, mass participation and leisure events throughout the year, and supports the BGP Operations team in delivering the Formula 1 British Grand Prix.
Job Purpose
The Event Coordinator role will support and lead on elements of the planning and execution of CarFest, ensuring that all tasks are delivered efficiently and professionally.
As part of a small, dynamic team that manages large‑scale events, strong communication, teamwork and accountability are key to our success.
Key Responsibilities
- Event Planning and Execution: Take full responsibility for the organisation, scheduling and execution of allocated tasks, including catering, vehicles, accommodation, radios, internet, accreditation. Ensure comprehensive post‑event evaluation.
- Operational Planning: Develop efficient operational plans, production schedules and event timelines, linking specific tasks into the wider overall event operation. Collaborate with other operational team members and the wider CarFest team.
- Procurement Management: Assist in sourcing products and services to enhance both new and existing events, while ensuring budget adherence.
- Exhibitor Management: Create and circulate event manuals to exhibitors and other third‑party event providers, ensuring all information in the manual is accurate and up to date. Act as the main point of contact for all exhibitors and answer enquiries via the operations@carfest.org mailbox in a timely manner.
- Supplier and Contractor Management: Negotiate and manage relationships with suppliers and contractors, ensuring high‑quality, cost‑effective and safe services are delivered in line with set KPIs.
- Health and Safety Compliance: Manage event health and safety risks to ensure the event is delivered safely. Ensure contractors have completed appropriate documentation and supplied correct insurance and certificates. The Event Manager & Head of Operations will also be responsible for ensuring contractors adhere to Health and Safety Guidelines and KPIs.
- Creative Event Enhancement: Identify opportunities to enhance events, improve customer experience and business performance, while exploring ways to reduce costs and increase revenue.
- Access Control: Work with the accreditation team to ensure all contractors, exhibitors and other event providers are set up and effectively upload accreditation requests within agreed timescales and limits.
- Budget and Financial Management: Support with the event budget and ownership of certain budget lines, ensuring all information is up to date and accurate. Ensure purchase orders and invoices are produced on a timely basis and in accordance with financial parameters.
- Administrative Support: Oversee the administrative tasks required to deliver events, including raising purchase orders and processing invoices.
- Department Support: Assist the Operations Managers, Senior Event Operations Managers and Head of Operations with projects and tasks as required.
Team Responsibilities
Help create a positive and proactive culture within the event team and department. Professional presentation reflecting the Silverstone values & CarFest attitude.
Performance Responsibilities
- Ownership and completion of tasks/projects in a timely manner.
- Budget management.
- Teamwork.
- Objectives set through the Personal Development Review (PDR) process.
- Exhibitor & provider satisfaction.
- Health and Safety.
Key Relationships
- Public Events and CarFest Team.
- All internal departments – finance, marketing, catering, logistics and venue operations.
- External third‑party suppliers (traders, contractors, suppliers and Car Clubs).
Skills, Knowledge and Expertise
- A relevant business or events degree.
- Minimum of 1 year’s experience working within the events industry. Motorsport experience is beneficial but not essential.
- Experience working onsite at an outdoor event is desirable.
- Strong IT skills, particularly in Microsoft packages such as Word, Teams, Outlook, Excel and PowerPoint.
- Strong communication and interpersonal skills, including the ability to influence effectively.
- Excellent customer service skills.
- Ability to work to deadlines and under pressure in a small team environment, with multiple projects/tasks at any given time.
- Team player with a \”can‑do\” attitude.
- Adaptability and the ability to jump in at the deep end.
- Eye for detail with a strategic and logistical planning mindset.
- Health and safety awareness – completion of IOSH or similar training qualifications is preferable.
- Driving licence is essential.
- Flexible approach to working hours, including evening and weekend work, particularly between March and December.
Seniority Level
Executive
Employment Type
Full‑time
Job Function
Management and Manufacturing
#J-18808-Ljbffr
Event Coordinator employer: Silverstone
Contact Detail:
Silverstone Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Event Coordinator
✨Tip Number 1
Network like a pro! Attend industry events, meet-ups, or even local motorsport gatherings. The more people you know in the events world, the better your chances of landing that Event Coordinator role.
✨Tip Number 2
Show off your skills! Create a portfolio showcasing your past events, including photos, feedback, and any metrics that highlight your success. This will give potential employers a taste of what you can bring to their team.
✨Tip Number 3
Don’t just apply – engage! When you find a job on our website, take the time to research the company and mention something specific in your application or during interviews. It shows you’re genuinely interested and not just sending out generic applications.
✨Tip Number 4
Follow up after interviews! A quick thank-you email can go a long way. It keeps you fresh in their minds and shows your enthusiasm for the role. Plus, it’s a great chance to reiterate why you’re the perfect fit for their team.
We think you need these skills to ace Event Coordinator
Some tips for your application 🫡
Show Your Passion for Events: When you're writing your application, let your enthusiasm for events shine through! Share any relevant experiences or projects that highlight your love for planning and executing events, especially in the motorsport arena.
Tailor Your CV and Cover Letter: Make sure to customise your CV and cover letter for the Event Coordinator role. Use keywords from the job description and showcase how your skills align with what we're looking for. This shows us you’ve done your homework!
Highlight Teamwork and Communication Skills: Since this role involves working closely with various teams, emphasise your teamwork and communication skills in your application. Share examples of how you've successfully collaborated with others to deliver projects.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it’s super easy to do!
How to prepare for a job interview at Silverstone
✨Know Your Events
Before the interview, dive deep into the types of events Silverstone hosts. Familiarise yourself with motorsport terminology and recent events they've organised. This shows your passion and helps you speak confidently about how you can contribute.
✨Showcase Your Team Spirit
Since teamwork is crucial for this role, prepare examples that highlight your collaborative skills. Think of times when you successfully worked with others to deliver an event or project. This will demonstrate your ability to fit into their dynamic team.
✨Master the Details
Attention to detail is key in event coordination. Be ready to discuss how you've managed logistics, budgets, or health and safety in past roles. Bring specific examples that showcase your organisational skills and strategic planning mindset.
✨Ask Smart Questions
Prepare thoughtful questions about the role and the team. Inquire about their biggest challenges in event delivery or how they measure success. This not only shows your interest but also gives you insight into what they value most.
