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- Tasks: Support the Directorate Leadership Team with scheduling, logistics, and communication management.
- Company: Join a dynamic team at Silverstone, known for its commitment to excellence.
- Benefits: Enjoy a permanent full-time role with competitive pay and professional growth opportunities.
- Why this job: Be a key player in a fast-paced environment, making a real impact on leadership operations.
- Qualifications: Must be organised, discreet, and have strong multitasking skills.
- Other info: Build relationships with stakeholders while contributing to exciting events throughout the year.
The predicted salary is between 36000 - 60000 £ per year.
The Personal Assistant (PA) will provide dedicated and confidential executive support to the Directorate Leadership Team (DLT) at Silverstone. This role is essential in managing day-to-day operations, streamlining communications, and ensuring the Directorate’s priorities are met effectively. By handling a range of administrative tasks, the PA will contribute to a well-coordinated, efficient leadership team.
Key Responsibilities
- Oversee and manage the Directorate’s schedules, coordinating appointments, meetings, and commitments.
- Plan, book, and prepare logistics, including room bookings, catering, and technical requirements, to ensure seamless event execution.
- Prioritise and manage critical emails for the Directorate, flagging critical messages and coordinating responses as needed.
- Ensure the Directorate is fully prepared for meetings by providing briefing notes, agendas, and necessary reports in advance.
- Attend meetings to capture minutes and document action items as required.
- Draft, format, and proofread communications, reports, presentations, and briefings.
- Ensure all documents are prepared and submitted within agreed timelines and to a high standard.
- Manage all travel arrangements, including booking flights, accommodation, and transfers.
- Produce detailed itineraries to support efficient travel and time management.
- Process expense claims and invoice payments, keeping detailed records and ensuring timely submission.
- Maintain accurate and up-to-date filing systems for confidential and sensitive information.
- Identify opportunities for improving efficiency and take appropriate action.
- Undertake any other projects or duties as may be assigned from time to time by the Directorate.
- Support the PA team as required throughout the three major event weekends of the year.
- Build strong and productive relationships with both key internal and external stakeholders.
Team Responsibilities
- Creating a culture of mutual support, honesty, challenge, innovation and ambition.
- Professional and conscientious, maintaining confidentiality and discretion on all matters.
- Promote at all times the professional image of the company by ensuring high standards of both professionalism and personal presentation.
Performance Responsibilities
- Performance will be monitored against the following: Objectives set through the Personal Development Review (PDR) process.
Key Relationships
- Directly responsible to the Directorate Leadership Team.
- Direct relationship with Directors, Heads of Department and Team colleagues.
Skills, Knowledge and Expertise
- Trustworthy and discreet, highly reliable and able to handle confidential information with integrity and professionalism.
- Highly organised with exceptional time management skills.
- Ability to multitask high volume tasks efficiently.
- Unflappable in the face of last-minute changes.
- Strong interpersonal skills to build and maintain positive relationships with colleagues and external stakeholders.
- A good sense of humour and resilience in face of challenges.
- Proactive in identifying solutions, taking ownership of tasks, and exercising sound judgment in fast-paced situations.
- Ability to balance a heavy workload combined with strong multi-tasking and prioritisation skills.
- Excellent attention to detail and accuracy, particularly with English grammar, presentation and spreadsheet layout.
- Excellent IT literacy (working knowledge of Microsoft Word, Excel, PowerPoint, Outlook and Smartsheet).
- Ability to implement new systems in order to work efficiently.
- Previous experience in a similar role, preferably supporting senior executives.
PA TO DIRECTORATE in Silverstone employer: Silverstone Circuits Limited
Contact Detail:
Silverstone Circuits Limited Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land PA TO DIRECTORATE in Silverstone
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or through mutual contacts. A friendly chat can often lead to opportunities that aren’t even advertised yet.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. We want you to show up not just with your skills, but also with a genuine interest in what they do at Silverstone.
✨Tip Number 3
Practice makes perfect! Do mock interviews with friends or family. This will help you articulate your thoughts clearly and confidently when it’s your turn to shine.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, we love seeing candidates who are proactive!
We think you need these skills to ace PA TO DIRECTORATE in Silverstone
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter for the PA to Directorate role. Highlight your experience in managing schedules, handling confidential information, and supporting senior executives. We want to see how your skills align with what we're looking for!
Show Off Your Organisational Skills: In your application, give examples of how you've successfully managed multiple tasks or projects at once. We love candidates who can juggle responsibilities like a pro, so don’t hold back on showcasing your time management skills!
Be Professional Yet Personable: While we appreciate professionalism, we also value a good sense of humour and strong interpersonal skills. Let your personality shine through in your writing, but remember to keep it respectful and relevant to the role.
Apply Through Our Website: We encourage you to submit your application directly through our website. It’s the best way to ensure your application gets into the right hands. Plus, it shows us you're keen on joining our team at Silverstone!
How to prepare for a job interview at Silverstone Circuits Limited
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Personal Assistant to the Directorate. Familiarise yourself with the key tasks like managing schedules, preparing meeting materials, and handling confidential information. This will help you demonstrate your knowledge and show that you're genuinely interested in the role.
✨Showcase Your Organisational Skills
During the interview, be ready to discuss specific examples of how you've managed multiple tasks or projects in the past. Highlight your time management skills and how you prioritise tasks effectively. You might even want to bring a sample itinerary or a project plan to illustrate your organisational prowess.
✨Demonstrate Discretion and Professionalism
Since this role involves handling sensitive information, it's crucial to convey your ability to maintain confidentiality. Share experiences where you've had to manage confidential matters and explain how you ensure professionalism in all communications. This will reassure the interviewers of your reliability.
✨Build Rapport with the Interviewers
Remember, strong interpersonal skills are key for this position. Use the interview as an opportunity to build a connection with the interviewers. Be friendly, engage in small talk, and show your sense of humour. This will not only make you memorable but also demonstrate your ability to foster positive relationships.
